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Miami Dade County Public Schools Department of Food and Nutrition Olga V. Botero, Director Angie Kasselakis, Region Coordinator . Summer 2013. Overview.
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Miami Dade County Public SchoolsDepartment of Food and NutritionOlga V. Botero, DirectorAngie Kasselakis, Region Coordinator Summer 2013
Overview • The goal of the Summer Food Service Program for Children is to serve a nutritious breakfast and lunch that meets the meal pattern requirements and is appetizing to children 18 years old or younger during the summer months. • USDA requires that meals offer variety. • Foods are offered from the major food components: Milk, Meat/Meat Alternate, Fruit, Vegetable and Bread/Grain.
Programs/Schools will serve a standardized meal for breakfast and lunch that meets the USDA requirements. There will not be any choices for the students to select from (No Offer versus Serve). • Breakfast will be a unitized meal, plus a milk. • Lunch will either be a unitized meal, plus a milk or a meal in a 3 compartment tray that includes all the components. • A la carte items are not available. • Competitive Ruling applies during the summer. • All meals MUST be consumed on-site, except for approved field trips.
Site Application • Many of the Site Applications have been completed. If so, please review the information as we go through it. If it is incomplete, please fill it in now. Let’s review the information. • Effective summer 2013, it is suggested that breakfast service be scheduled for up to one (1) hour and lunch service up to two (2) hours. If there are several programs operating in your school, all groups must eat within those time frames. • The “…And Justice for All” poster must be displayed prominently where children are eating. Posters are no longer required on field trips. • The menu must be available on-site. It can be found on-line at nutrition.dadeschools.net – Resources – Summer 2013. • Field trips must be reported to Food and Nutrition at least 48 hours prior to the field trip to Maggie Parlade at mparlade@dadeschools.net.
Intersession (6/10-7/5) • Summer Session (7/8-8/2) • Senior High Schools operating under Adult Education (6/17-8/1) • All programs serving 40 or more lunches will receive a delivery of breakfast and lunch in refrigerated trucks. Sites serving less than 40 lunches will need to pick-up meals at the closest open site. All meals (breakfast and lunch) will be delivered and served cold. • All Site Directors/Principals will be contacted by the Department of Food and Nutrition the day before your camp/summer program/school starts to explain where your meals will be delivered from or if you need to pick-up meals and from what location.
For Elementary, Middle and K-8 Camps/Summer School Programs: • The first day of your program, the delivery will consist of lunch for that day and breakfast for the following day. This will continue throughout the summer. • If you need breakfast for the first day of your program, please e-mail Madeline Diaz at mddiaz@dadeschools.netno later than the day prior to the start of your program. You will need to make arrangements to pick up those meals the day before your program starts. Please be sure to indicate the quantity needed. Ms. Diaz will inform you of the location and time for pick-up. • For Senior High Schools under Adult Education: • On Thursday, 6/13, schools will receive breakfast and lunch for service on 6/17. Going forward, breakfast and lunch will be delivered the day before service.
Receiving, serving and accountability of the meals is the responsibility of the school and will be done by school personnel, not food service. • Staff receiving the meals should verify that the meals received match the number of meals ordered for that day. • There will be a separate delivery ticket for each day. • At receiving time, the temperature of one meal will be taken by the delivery staff in the presence of your designated school staff member. The temperature must be recorded on the delivery ticket. This test meal must be indicated, along with a signature of the school staff member on the Daily Meal Count Record.
Delivery Ticket Temperature School Name Amount of Meals Delivered Date for meal to be served Signature of school employee verifying and receiving meals Menu
At each meal (breakfast and lunch), school personnel must mark the Daily Meal Count Record as the student is served the meal. A diagonal line is placed on top of each consecutive number. The form must be thoroughly completed, dated and signed.
After Meal Service Every day after lunch service, the school employee assigned to serve the meals must: • Count the leftovers and plan for the next day’s meal count accordingly. In other words, make sure you decrease the amount of meals to be ordered based on how many leftovers are available. • Refrigerate any leftovers. • The following information is to be scanned and e-mailed to your assigned Food and Nutrition Supervisor: • Delivery Ticket • Daily Meal Count Record Forms, 1 for breakfast and 1 for lunch fully completed • Attendance Roster** • Sign-in/Walk-In Roster • Site Supervisor’s Record of Meals Served Form • You must keep the originals on file at the school.
Every day after lunch service, the school employee designated to order meals, MUST… • Call or e-mail the next day’s count by 12:30 p.m. to: • Contact Name and email TBA - 786-275-0415 • Schools names starting with letters A-H • Carrie McCrary 786-275-0417 cmccrary@dadeschools.net • Schools names starting with letters I-P • Maggie Parlade 786-275-0402 mparlade@dadeschools.net • Schools names starting with letters Q-Z • Prior to calling, you must know the following figures/counts for both breakfast and lunch: • The amount of meals served for that day • Any leftovers • The amount of meals needed for tomorrow’s delivery
Notification to the Community • USDA requires all Summer Food Service Program Sites to inform their community about the operation of the meal program. • To be in compliance, you may write a letter on official school letterhead or you may include the information in the school’s summer bulletin. Sample letters are provided in today’s packet. Please complete the notification and send home to the school community by June 7, 2013. The sign-in period for students not enrolled in summer school should be done one day either by June 7th or the week your summer school or camp begins. • If you will operate Intersession and summer session, please make sure to indicate those dates in the letter, as well. • Please e-mail or mail a copy to Olga V. Botero at Food and Nutrition Location #9025 (obotero@dadeschools.net) • Keep a copy in the summer folder.
Sample Letter To whom it may concern: Please be advised _____________school will open for the summer session from _________2013 through _______ 2013. Through a grant from the USDA it will be possible to offer all children 18 years of age or under, regardless of race, color, sex, disability, age, or national origin breakfasts and lunches during summer vacation when regular school is not in session. This program only provides funding during the summer months. When regular school starts in August, students will have to complete the application for free/reduced priced meals, as they have done in the past. The school will have a designated sign-in period for those students not enrolled in summer school. The sign-in will be on the ______ day of_____, between the hours of _____ and _____. Any child wishing to participate in the Summer Food Service Program for Children that fails to enroll during the designated sign-in period will have to check-in with the Principal prior to reporting to the cafeteria for meal service. This is necessary for security, safety and control reasons.
Summer Attendance • The number of children being served meals in the cafeteria cannot exceed the total number of children in attendance and walk-ins. • A copy of the attendance bulletin must be kept in the summer folder.
Walk-Ins • Walk-ins are students not enrolled in summer school, but registered to eat in the cafeteria. • Through the letter or summer bulletin you are advertising this program to the community, which may attract siblings or others who may want to come and eat in the cafeteria. • An electronic version of the Walk-in form may be found at nutrition.dadeschools.net – Resources – Summer 2013. • You must have a sign-in period for walk-ins. It should be done by June 7th or the first week your summer school or camp starts.
Sign-In Sheet for Walk-In Participation The school may accept walk-ins throughout the summer session. Make sure their names are recorded in the Sign-In Sheet as a Walk-In. Meals for these students are to be accounted for on the Daily Meal Count Record, but not included on the Attendance Roster.
Civil Rights Compliance • Any complaint regarding discrimination of a child in the Summer Food Service Program, written or verbal must be reported to 1-800-504-6609. The nature of the incident that led to the discrimination must be explained. • The poster “…And Justice for All” must be displayed in the area where the children will be eating. Please take a poster with you if you feel you need one. Many cafeterias already have them displayed. • The non-discrimination statement must be included in the letter or bulletin advertising the program.
On a daily basis you must e-mail the following documents to your assigned Food and Nutrition Supervisor: • Delivery Ticket • Daily Meal Count Record Forms (breakfast and lunch) • Attendance Roster • Walk-In/Sign-In Roster • Site Supervisor’s Record of Meals Served Form Always keep the originals at the school.
