Post project evaluation template

1. Post project evaluation template Post-Project EvaluationPurposeThe purpose of this tool is to facilitate the evaluation of completed or failed projects withthe intention of building on strengths and learning from mistakes.The goal is to develop a disciplined process for evaluating project success, and to createstandard, formalized, Best Practices that can be applied for future initiatives.ScopeThis tool will provide a framework for completing a Post-Project Evaluation.There are 6 key areas that need to be assessed: 1. Overall Project Assessment 2. Scope Management 3. Quality of Deliverables 4. Key Accomplishments 5. Lessons Learned 6. Opportunities for Improvement 7. Future Considerations 8. Best Practices

2. Project InformationProject Name: Date:Project Manager: Project Sponsor:Anticipated End Date: Actual End Date:Anticipated Budget: Actual Budget:Overall Project Assessment  Did this project meet all the goals and objectives from the Project Charter?  Was the feedback from stakeholders regarding project deliverables positive?  Was the project completed on time and on budget?Scope Management  Did this project deliver all items that were agreed upon in the original scope?  Were all Project Change Requests documented and approved?  If the scope was extended, were budgets and timelines adjusted properly?Quality of Deliverables  Overall, were stakeholders satisfied with the quality of project deliverables?  Were there any exceptional deliverables that really added business value?  Were there any deliverables that were met, but not completed very well?Key Accomplishments Discuss particular project strengths such as teamwork, effective use of tools, or any other items that stood out as positive accomplishments. Project InformationProject Name: Date:Project Manager: Project Sponsor:Anticipated End Date: Actual End Date:Anticipated Budget: Actual Budget:Overall Project Assessment  Did this project meet all the goals and objectives from the Project Charter?  Was the feedback from stakeholders regarding project deliverables positive?  Was the project completed on time and on budget?Scope Management  Did this project deliver all items that were agreed upon in the original scope?  Were all Project Change Requests documented and approved?  If the scope was extended, were budgets and timelines adjusted properly?Quality of Deliverables  Overall, were stakeholders satisfied with the quality of project deliverables?  Were there any exceptional deliverables that really added business value?  Were there any deliverables that were met, but not completed very well?Key Accomplishments Discuss particular project strengths such as teamwork, effective use of tools, or any other items that stood out as positive accomplishments.

3. Lessons Learned  Discuss any areas that were problematic and could be done better next time.  Identify any areas that were successful and should be shared with the PMO.  Be honest in this section; credibility results from accountability.  Determine what actions could be implemented to prevent future problems.  Add information from the table below into the Lessons Learned Knowledge Base. Category Issue Name Problem/Success Impact Recommendations Impact was Always consider A risk was identified minimal because external impacts on the that there may be Risk the PM included project cost and Risk delays in shipping Management shipping delays schedule. This must be due to weather into the project continuous throughout conditions. schedule. the project lifecycle. The PM did not Company XYZ have a plan for The PM must create product development addressing standardized templates department added to changes to the Scope Project Scope and an approval the project scope project scope so process for any scope throughout the the project was changes. project lifecycle. delayed 2 months. Resources were divided across Company XYZ was PM must hire many different Project engaged in too many additional project Resources projects causing Resources projects at the same resources and allocate long wait times time. them accordingly and a delay of 3 months. Lessons Learned  Discuss any areas that were problematic and could be done better next time.  Identify any areas that were successful and should be shared with the PMO.  Be honest in this section; credibility results from accountability.  Determine what actions could be implemented to prevent future problems.  Add information from the table below into the Lessons Learned Knowledge Base. Category Issue Name Problem/Success Impact Recommendations Impact was Always consider A risk was identified minimal because external impacts on the that there may be Risk the PM included project cost and Risk delays in shipping Management shipping delays schedule. This must be due to weather into the project continuous throughout conditions. schedule. the project lifecycle. The PM did not Company XYZ have a plan for The PM must create product development addressing standardized templates department added to changes to the Scope Project Scope and an approval the project scope project scope so process for any scope throughout the the project was changes. project lifecycle. delayed 2 months. Resources were divided across Company XYZ was PM must hire many different Project engaged in too many additional project Resources projects causing Resources projects at the same resources and allocate long wait times time. them accordingly and a delay of 3 months.

4. Future Considerations  Discuss what work could/will be done in future regarding this project.  Include any project maintenance procedures that need to be managed.Best Practices Identify any processes or best practices that were established during this project and describe how these practices will be formalized.Required SignaturesBy signing below, you agree that an effective post-project evaluation has been completedand action items for improvement have been assigned.Project Manager: Project Sponsor:Date: Date:Name: Name:Title: Title:Signature: Signature: Future Considerations  Discuss what work could/will be done in future regarding this project.  Include any project maintenance procedures that need to be managed.Best Practices Identify any processes or best practices that were established during this project and describe how these practices will be formalized.Required SignaturesBy signing below, you agree that an effective post-project evaluation has been completedand action items for improvement have been assigned.Project Manager: Project Sponsor:Date: Date:Name: Name:Title: Title:Signature: Signature: