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Registration Data and Assessment 18 th Annual Assessment Fair for Illinois Community Colleges

Registration Data and Assessment 18 th Annual Assessment Fair for Illinois Community Colleges. Patrick Peyer, Ed.D. and Michelle Rothmeyer, MS. Ed. February 21, 2014. Rock Valley College. Rockford, IL ~8,000 students 54% part-time 56% female 28% minority enrollment 26 – average age.

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Registration Data and Assessment 18 th Annual Assessment Fair for Illinois Community Colleges

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  1. Registration Data and Assessment 18th Annual Assessment Fair for Illinois Community Colleges Patrick Peyer, Ed.D. and Michelle Rothmeyer, MS. Ed. February 21, 2014

  2. Rock Valley College • Rockford, IL • ~8,000 students • 54% part-time • 56% female • 28% minority enrollment • 26 – average age

  3. Current Focus Areas • Drop for Non-payment Process • Schedule Adjustment Period • Wait-listing Process • 4. “Near Graduate” Program

  4. Drop for Non-payment Process • Study performed to determine timing and value of dropping students for non-payment (de-registration, DREG) • Spring 2012 Results • 1,674 seats were dropped for non-payment • Of the 1,674 seats, 660 seats (223 Students, 13.3%) did not have Financial Aid (FA) • The remaining 1,014 dropped seats did not meet FA requirements of Satisfactory Academic Progress (SAP) • The study supported keeping two DREG dates instead of adding additional dates. Additional dates could leave seats empty, create more rework for staff and was not successful in the past. • The study was utilized to reduce the amount of DREG

  5. DREG Process Improvements • Improve marketing of payment deadline by creating a payment due campaign • Collaborate with IT to improve the efficiency and timeliness of the DREG • Run DREG list one week in advance for telecounseling students to remind them of the upcoming deadline • Consistent billing schedule set by the Accounting Office • Improvements resulted in a 19.83% increase of students paying since 2012

  6. Schedule Adjustment Period Analysis • The analysis reviewed add slips collected during the Schedule Adjustment Period for Fall 2012 and Fall 2013. • The premise for the analysis was to determine if those that registered during the Schedule Adjustment period completed the course with success. • The Schedule Adjustment Period is necessary to financially offset the RVC policy regarding the 100% tuition refund Drop Period and assist students if the need arises to make changes to their schedule. • This study will also be conducted again in Fall 2014 to confirm results of the Fall 2012 and 2013 study.

  7. Fall 2012 Add Slip Analysis • 928 total add slips during the fall 2012 schedule adjustment period • 685 unique students • 598 of the unique students were returners (87.3%) • 87 of the unique students were new (12.7%) • The DFWI rate was 29.5% which is below level of national best practice but higher than the college wide rate for the same period (24.6%)

  8. Fall 2013 Add Slip Analysis • 913 total add slips during the fall 2013 schedule adjustment period • 708 unique students • 561 of the unique students were returners (87.3%) • 147 of the unique students were new (12.7%) • The DFWI rate was 28.7% which is below level of national best practice but higher than the college wide rate for the same period (24.98%)

  9. RVC College DFWI – Fall 2013

  10. Analysis of Waitlist Process • Analyzed the number of students on all waitlist at specific points in the registration process • First point in time was after priority registration closed • Second point in time was at the close of the first week of open registration • Third point in time was at the close of the waitlist option (one week prior to the start of classes) • The guideline for analysis was any course with 20+ students on the waitlist at the above listed points in time • Moving forward: • Analysis results will be shared with Academic Deans for future course planning • Analysis will be repeated for each fall and spring semester

  11. Waitlist Analysis Results Spring 2014 • Courses with 20+ waitlisted students

  12. Near Graduate Program • Why do we need this program? • Potential to increase enrollment • Potential to increase retention • Provides reminder to student to reach for the academic goal they started • Continued focus on increased graduation numbers at the State and Federal level • How it Works • Three-Tiered Program • Pre-Graduation Evaluation • Near Graduation Notification • Near Graduate/Stop Out “Invitation to Return” • Requires collaboration from several areas Records, Advising and Admissions

  13. Supportive Data for Near Grad Program • Pre-Graduation Evaluation • Near Graduation Notification • FY 2010-36% of the qualified Near Graduates have graduated within 3 years and 9% are still enrolled • FY 2011-35% of the qualified Near Graduates have graduated within 2 years and 13% are still enrolled

  14. Supportive Data (continued) • Near Graduate/Stop Out “Invitation to Return” • Initial validation to support initiative • From the fall 2012 and spring 2013 semesters there were 1,374 students who had stopped out and of those, 112 students returned. Those students registered for 1200 credits which brought in an estimated additional revenue of $120,000. The cost to produce and mail the post card for the 1,374 students was $371.00.

  15. What are others doing? Questions? Thank you. Patrick Peyer p.peyer@rockvalleycollege.eduMichelle Rothmeyer m.rothmeyer@rockvalleycollege.edu

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