Interagency/Community-Based Planning: State & District Level Planning for Tertiary Support

1. Interagency/Community-Based Planning: State & District Level Planning for Tertiary Support Rachel Freeman, University of Kansas Joan Macy and Kaitlyn Stratemeier, Kansas School for the Deaf

2. Purpose of Presentation • Describe assessment and action planning for community involvement at the state and district level • Provide an example of interagency collaboration in Kansas • Discussion

3. Assumptions • Tertiary support systems naturally include interagency collaboration • State and District Community Action Plans increases the effectiveness of school-wide PBS • Building community means creating a larger network of collaborators • Change is expected • Funding streams • State leaders • Exemplary organizations

4. Fighting the System or Going with the Flow?

5. Use the Same PBS Strategies • Strengths based model • Create a vision and build consensus • Use strong team processes • Conduct a community self assessment • Create a planning team that represents your community • Create an action plan • Meet on a regular basis • Use data for decision making

6. Levels of Community: Changing Contexts at all Levels Neighborhood Nation State School Family

7. PBS Organizational Logic Visibility Political Support Funding Leadership Team Active Coordination Evaluation Training Coaching Local School Teams/Demonstrations

8. Challenges in Community Building “we can’t get our families to become more involved in school activities” “The businesses in our community are not interested in connecting with schools” “Certain prominent community members have something against our school” “Our state professionals are not interested in school-wide positive behavior support”

9. Focus on Assets and Strengths • Create strong action-oriented meetings • Use data for decision making • Set the stage for a positive focus • Ground rules to avoid dwelling on negatives • Bring tools to build connections • Build on existing strengths • Evaluate positive outcomes and celebrate

10. Community Building Activities • Relationship-driven • Careful attention to different viewpoints, values, and language • Facilitator of meetings must hold cultural uniqueness of individuals collectively • Always define acronyms • Encourage questions to ensure understanding “Strong communities value and use the skills that residents possess.” (Lionel Beaulieu http://srdc.msstate.edu/publications/227/227_asset_mapping.pdf)

11. Areas of Assessment • People within the community • Informal organizations • Formal organizations • Major activities or events within the community • Larger community circles • Create a parameter for inner circle of community • Discuss how to map outer circles

12. Create an Inventory of Local Informal Organizations • Newspapers, newsletters, and other directories • Contact local institutions • Parks and recreation • Churches • Library • School Faculty and staff • Get in touch with individuals in the community who are very involved in various public services • Search the internet

13. What Information is Available on the Internet to Assist in Community Planning? General Google Searches Community Mapping Community Assessment Northwest Regional Education Lab http://www.nwrel.org (Search for Community Mapping)

14. Internet Searches Continued Community Toolbox http://ctb.ku.edu/ The Asset-Based Community Development Institute (ABCD) http://www.northwestern.edu/ipr/abcd.html Mentoring Resources http://www.nwrel.org/learns/resources/mentor/index.html

15. Internet Searches Continued Community Mapping http://www.actionforchange.org/mapping/ Common Ground Community Mapping Project http://www3.telus.net/cground/index.html Mapping Community Assets Workbook http://www.nwrel.org/ruraled/publications/com_mapping.pdf

16. Focus Assessment on Areas of Community Interest • Search out resources that might meet community goals • High school student leadership • Transition • Drug prevention • Work together to identify projects that stakeholders are interested in developing

17. Create a Community Action Plan • Use meeting minutes to track progress • What specific goals does your community want to accomplish within 2 years? • Break down the goals into smaller steps • 12 month objectives • 6 month objectives • Next steps • Create regular meeting process • Celebrate successes at each meeting

18. Implementation Examples: School & District Levels • Increasing supervision in public settings (“Soul Tree”) • Community Forums • Recruit volunteers • Donation of resources • High school student grant writing • “Community greeters” • Family volunteers systems

19. Implementation Examples: State Level • Braiding state resources for wraparound and PBS • “Governor’s Day” and public events for advertising school-wide PBS • Invitations to political leaders to visit schools • “Introductory PBS Packets” • Relationship building at the state level • Awareness presentations of PBS

20. State-wide PBS Planning in Kansas PBS Kansas www.pbskansas.org

21. Mental Health Kansas State-wide Positive Behavior Support Planning Social and Rehabilitation Services PBS Kansas Interagency Focus Support Across the Lifespan Education SW-PBS Community Support Services (Developmental Disabilities) Children Family Services Collaboration with SRS KIPBS Tertiary of Trainers Program Education Funded SWPBS (6 Districts) Multiple Medicaid Waivers Kansas Institute for PBS (KIPBS) Tertiary Training Program Embed Philosophy & Tools Across State Services Tertiary Trainers of Trainers (KIPBS)

22. Stakeholder Participation • Stakeholders who are familiar with PBS are invited from throughout the state to participate in the planning process • Stakeholders include: • Families • Self-advocates • State level administrators representing government policy agencies, communities and schools • Service providers • Educators • Advocates • Community members

23. PBS Kansas Strategic Plan State-wide Planning Example

24. Kansas Resources: State Plan for Medicaid Reimbursement • Child must be “Kan-be Healthy” eligible (physical health screening) • Reimbursement match with state started at 50 cases in year 1 • $8,800 per child for one year • Limit to 6 open cases at a time • Purpose of reimbursement • Initiate PBS planning • Teach teams to become more independent • Cannot bill for services during school hours for children receiving special education services

25. Tertiary Training System • Linked to school-wide PBS efforts • Educators audit the training • All professionals learn together in small classes • Online assignments, classes, and onsite mentoring • Focus on case studies to learn tertiary PBS with support

26. Interagency Tertiary PBS Training Green=Facilitators Blue=Students Grey=Students, Facilitators & Instructors Brown –Students & Instructors Red = Students & Facilitators Orange = Auditors Yellow = Instructors Blue = Facilitators & Auditors Salmon = Student, Facilitators, & Auditors

27. Kansas Department of Education State Improvement Grant • SWPBS started initially with smaller contracts supporting 6 districts and 20 schools • Other SWPBS efforts also supported by several leaders at the University of Kansas • New state improvement grant supports dedicated to response to intervention (academics and behavior)

28. Kansas District Action Planning • District action planning teams invite professionals • Child Welfare • Developmental Disabilities • Mental Health • Students needing tertiary supports at home and in the community can receive support from KIPBS Facilitators • Year 1: District teams identify professionals who will become behavioral specialists/trainers for the district • Year 2: Community action plans are implemented

29. Kansas District Action Planning Example Joan Macy Kaitlyn Stratemeier

30. Deaf Community In Kansas Mental Health Kansas State-wide Positive Behavior Support Planning Social and Rehabilitation Services PBS Kansas Interagency Focus Support Across the Lifespan Education SW-PBS Community Support Services (Developmental Disabilities) Children Family Services Collaboration with SRS KIPBS Tertiary of Trainers Program Education Funded SWPBS (6 Districts) Multiple Medicaid Waivers Kansas Institute for PBS (KIPBS) Tertiary Training Program Embed Philosophy & Tools Across State Services Tertiary Trainers of Trainers (KIPBS)

31. Sustainability: Considerations • Invest in interagency state-wide collaboration • Work from both top down, bottom up • Focus on developing self-organizing systems • Emphasize efficient use of existing funds • Dynamic nature of projects and state systems • Expect changes in funding, state leadership, federal policies • Marketing and advertising PBS at all levels of systems

32. National Resources: Networking