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DE Coordinator’s November 2012 Telephone Meeting

LeBaron Woodyard, Chancellor’s Office November 16, 2012 12:00 Noon – 1:30 PM. DE Coordinator’s November 2012 Telephone Meeting. Agenda . Update on 2011-12 Annual Distance Education Survey Maintaining a Quality Distance Education Program Webinar

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DE Coordinator’s November 2012 Telephone Meeting

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  1. LeBaron Woodyard, Chancellor’s Office November 16, 2012 12:00 Noon – 1:30 PM DE Coordinator’s November 2012 Telephone Meeting

  2. Agenda • Update on 2011-12 Annual Distance Education Survey • Maintaining a Quality Distance Education Program Webinar • CCC Coordinators and Managers Organization • Distance Education Student and Faculty Satisfaction Surveys • Fund for Instructional Improvement Loan Request for Proposal Release • State Authorization Tracking Tools

  3. Update on 2011-12 Annual Distance Education Survey • Survey is complete with all colleges reporting • One component of bi-annual report to the Board of Governors in 2013 • Survey highlights

  4. Survey Highlights • New courses that did not exist before and are only delivered by distance education? • 82 Colleges indicated there were zero courses in this category • 21 Colleges indicated they created 85 courses • 11 Colleges did not respond to the question

  5. Survey Highlights • Existing courses that were converted from face to face to distance education • 19 Colleges did not convert any courses • 88 Colleges converted 897 courses to distance education courses

  6. Survey Highlights • Does your district have a Board of Trustees approved student authentication policy? • 23.4% Say Yes • 77.6% Say No

  7. Survey Highlights • In 2009-10 did your college offer an AA or AS degree or a Certificate of Achievement program where the student could complete the program 100% through distance education? • 55 Colleges indicated that they do • This is up 11 colleges from last year

  8. Survey Highlights • Has you college developed streamlined educational pathway policies/activities for distance education students? • 16 colleges indicated they have (29.1%) • This is up from zero from last year • 39 colleges indicated they have not 70.9%

  9. Quality Distance Education Program Webinar • Webinar date is December 10, 2012 from 9:00 AM – 12:00 Noon • Scheduled 3 hour system-wide webinar on operating a quality DE program in the California Community College (CCC) System • Must register to receive login information

  10. Quality Distance Education Program Webinar • Designed to provide colleges with comprehensive information about regulations, policies, and procedures impacting distance education programs in the CCC System • The webinar will be targeted to CIO’s, District/College DE Coordinators, other curriculum officials, and individuals responsible for attendance accounting and reporting at each district.

  11. Quality Distance Education Program Webinar • The webinar will address established DE standards, quality components, and things that districts should have in place to have a quality DE program.  • It will also cover the technical attendance accounting side of DE and potential annual audit implications.

  12. Quality Distance Education Program Webinar • The webinar will feature presentations by local DE programs that speak first-hand to best practices and DE quality control processes

  13. Distance Education Student and Faculty Satisfaction Surveys • Student satisfaction survey – Fall 2012 • Voluntary participation for colleges • 5 categories of interaction • Learner-content • Learner-instructor • Learner-learner • Learner-technology • General interactions • 50 plus factors analyzed in a factor analysis

  14. Fund for Instructional Improvement Loan Request for Proposal Release • Release is October 22, 2012 • Due date is January 22, 2013 • Covers Fiscal Years 2012-13 and 2013-14 • $302,000 available in each Fiscal Year • Zero percent interest • 3 year repayments begin 1 year after the program year of the loan • Can be used for instructional related revenue generating strategies

  15. State Authorization 101

  16. Welcome Dr. Pamela Shay Franklin University Vice President of Accreditation & Institutional Effectiveness • Nonprofit, private institution • Online & campus-based programs • Associate, Bachelor, and Master degrees • Students enrolled nationwide

  17. Getting Started • Review relevant statutes and regulations • “IT DEPENDS” on type of institution, delivery formats, level of activities • Compare multiple sources of information • Create your own spreadsheet/table to track information • Build and foster internal and external relationships Build Review Compare Create

  18. Compare Sources of Information • SHEEO State Authorization Inventory http://www.sheeo.org/stateauth/stateauth-agency.htm • WICHE Cooperative for Educational Technologies (WCET) • SAN (State Authorization Network) group websites • EduVentures survey Compare

  19. Review Statutes and Regulations • Definitions • “Triggers” for physical presence or operations • Facilities, infrastructure and technology • Students, Faculty • Practica, internships/externships, independent study • Proctors, tutors, mentors, preceptors • Marketing & Recruiting initiatives • Exemptions • Licensure programs with curricula or requirements dictated by state professional licensing boards, e.g. education, nursing, social work Review

  20. Strategic Decisions Regarding State Authorization • Number of students • State expenses (initial, annual, bonds, etc.) • Cost of not serving existing students • Cost of monitoring and maintaining • Cost of personnel

  21. Create Tracking Documents Create

  22. Create Tracking Documents Create

  23. Build and Foster Relationships • External • State Regulators • Professional Organizations • Internal • Maintain regular communication with marketing, financial aid, academics, registrar, and enrollment, human resources, finance, assessment departments • Need information on library resources, facilities, advising, student services, technology • Know institution’s strategic or growth plan Build

  24. Maintaining Compliance • Marketing • Catalog/Bulletin • Consumer Information/Disclaimers • Enrollment • Monitor changes in regulations

  25. Maintaining Compliance • Maintaining authorizations • New program approvals • Renewals • Enrollment/revenue reporting • Surety bond updates • Agent license renewals • Maintaining exemptions • Fees, enrollment reporting, reapplication • Develop a system of regular review

  26. Pamela Shay Accreditation & Institutional Effectiveness Franklin University 201 S. Grant Avenue Columbus, Ohio 43215 Pamela.shay@franklin.edu 641.947.6135 State Authorization Resources by Franklin University Navigating the Chaos Workshop Franklin.edu/authorization-workshop Consulting Services Personal consultation on state processes for your institution SA Management Services Franklin partners with your institution to complete state authorization requirements and manage the system for your institution. Thank you for your time and attention

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