Myitkyina, Myanmar, 14 th and 15 th March 2013

1. Myitkyina, Myanmar, 14th and 15th March 2013 Camp Profiling Workshop Natalia Baal, Profiling Advisor (baal@unhcr.org) Ivan Cardona, Information Management Specialist (cardona@unhcr.org)

2. DAY ONE • 14th March

3. Technical & coordination support for profiling processes upon request • Interagency service: DRC, NRC-IDMC, IOM, UNHCR, OCHA, UNFPA and Special Rapporteur for the Human Rights of IDPs • What is JIPS? • Activities: • Field support • Training & capacity building • Methodology & tool development • Advocacy

4. Learn from experiences of partners during the camp profiling pilot exercise • Clarify and agree upon camp profiling system (including roles and responsibilities) • Revise camp profiling tools (including camp level questionnaire) • Discuss JIPS proposal for other profiling opportunities in Kachin • Workshop Objectives • Output documents (of workshop and JIPS mission): revised questionnaire, accompanying manual, revised data entry template, camp profiling concept note, ‘strategy options’ discussion document

5. …and here • The profiling process …and here …and here We are here

6. DATA COLLECTION & FIELD ORGANIZATION Conduct staff training Conduct pilot exercise Finalise tools Conduct data collection

7. Objectives (emergency assessment v/s situation monitoring) • Difficult parts of the form (e.g. population data, assistance received, gaps, livelihoods, CCCM) • Information sources (multiple, identification, unsystematic) • Coordination (who’s covering where?) • Data collection (self-administration, timing, access, training) • Data processing and analysis (capacity, coordination, data entry principles) • Reporting and dissemination (report plan) • Lessons Learnt from pilot

8. Data collection/enumerator capacity: need for thorough training before data collection and accompanying manual to the questionnaire to limit different interpretations and ensure data collected as systematically as possible • Camp level questionnaire: need to review to avoid answers being ‘guessed’ and ensure ‘right’ questions are asked to the to the ‘best’ sources; reduce ambiguous/incomplete questions and answer options; ensure version control across partners; how to handle sensitive questions • Manual: need manual for technical definitions/indicators, guidance for communication/introduction from enumerator to interviewee (reasons for data collection etc.); • Data processing: need for data entry and cleaning training to deal with missing data, verification etc. • Translation: challenging for data collection and data entry as currently no standard translation of questionnaire and data entry in English • Agency buy-in: need to strengthen support from regional and capital level leadership; ensure profile addresses need of different partners; need to strengthen support/trust from external organizations • Data flow responsibilities: collection, entry, analysis, dissemination • More lessons learnt • (discussed during workshop)

9. Provide a regularly updated OVERVIEW of the situation in camps hosting internally displaced persons (IDPs) • Consolidate information for ADVOCACY efforts on behalf of IDPs living in camps • Indicate need for more detailed thematic ASSSESSMENTS • Strengthen COORDINATION of camp level information collection, analysis and response • Support CAPACITY BUILDING for camp managers over-time • Camp Profiling Objectives • (agreed during workshop) • Camp profiling is not: detailed needs assessment, household level profiling, OR emergency/rapid assessment

10. Camp master list • Camp profiling process/structure • (How JIPS sees it) Camp level questionnaire ?? Assistance providers

11. Camp overview • Multiple and appropriate information sources 3) Community level questionnaire 4) Regular updates • Consensus of roles & responsibilities • Framed under CCCM cluster • Clearly communicated limitations • Camp profiling process (continued)

12. Since camp profiling is limited, it can be complemented by other profiling initiatives: 1) Comprehensive sample-based profiling • Comprehensive picture in and out of camps • Household survey of IDP sample & focus group discussions • Identification of forced displacement • Intentions for durable solutions 2) IDP registration support • Individual level information collected at the household level • Capacity building for camp management focal points • Identification of forced displacement 3) Movement tracking system (not recommended at present) • Other profiling options…

13. Concern about capacity level /expertise available of both international and national staff for data collection methods (e.g. focus group discussions); also a concern for measuring technical indicators • Multiple sources of camp profiling: challenges of some of the sources, particularly assistance provided in NGCAs • Concern about trust/use of results from all partners, especially given the efforts put into profiling activities • Before embarking on ‘other profiling options’ need to review existing information from shelter assessments, food security assessments etc. to identify information gaps. Also thorough evaluation of camp profiling process to ensure we learn from experience. • Need to strengthen coordination among information management units/staff in Kachin; proposal for IM working group • Need to ensure all partners benefit fro profiling exercises: information sharing and clarification of data flows • Opportunity for cross-camp analysis (e.g. GCAs vs. NGCAs) if camps profiled at similar time and if data analysis capacities are in place • Feedback? Comments? (from workshop discussions)

14. Camp profiling: roles & responsibilities

15. Camp profiling: roles & responsibilities

16. Camp profiling: roles & responsibilities

17. Camp profiling: roles & responsibilities

18. Lessons learnt from pilot • Objectives and structure • Other profiling options • Roles and responsibilities • Day one - wrap up • Tomorrow….the questionnaire!

19. DAY TWO • 15th March

20. Questionnaire principles used to review existing camp profiling form • Presentation of JIPS proposed new form and group work • Feedback and agreement on changes • Camp level Questionnaire

21. Questionnaire design principles used to review camp level form: • Community v/s household level questions • Complementarity with other information sources • Structure, logic and flow (for interviewer and interviewee!) • Enumerator instructions (different in form and manual) • Open/closed question and answer structure • Systematic use of information sources • Be specific and avoid ambiguities • User-friendliness and comprehension • Camp level Questionnaire

22. Split into groups to discuss new questionnaire • Report back to big group and agree on changes • Chocolate from Switzerland for every good idea! • Questionnaire: Group Work

23. Lessons learnt from pilot discussed • Objectives for camp profiling agreed • Revised structure of camp profiling process presented • Roles and responsibilities discussed • New questionnaire developed • Other complimentary profiling options discussed • Wrap up

24. JIPS continued support: • Share ‘tidied-up’ PPT with workshop participants • Develop camp profiling concept note, including roles & responsibilities • Implement agreed upon changes to questionnaire • Draft accompanying enumerator manual and analysis plan • Support UNHCR and DRC with ToT • Debrief in Yangon for buy-in and input Camp profiling partners: • Myitkyina: Consideration of roles & responsibilities discussed and collective agreement @ camp profiling meeting in first week of April • Yangon: Input to process and support to partners in Myitkyina • Next Steps/Action points: