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Chapters 4 & 5 Getting Started with an IS Project

Chapters 4 & 5 Getting Started with an IS Project. Ch. 4: Project Identification & Selection Ch. 5: Project Initiation & Planning. Agenda. Chapter 5 Topics Feasibilities Economic Feasibility Predicting Risk The Business Case Project Scope A Baseline Project Plan

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Chapters 4 & 5 Getting Started with an IS Project

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  1. Chapters 4 & 5Getting Started with an IS Project Ch. 4: Project Identification & Selection Ch. 5: Project Initiation & Planning

  2. Agenda • Chapter 5 Topics • Feasibilities • Economic Feasibility • Predicting Risk • The Business Case • Project Scope • A Baseline Project Plan • Suggestion for a Team Building Exercise

  3. Chapter 5 Learning Objectives • Understand Statement of Work and BPP • Describe methods for assessing feasibility • Describe tangible, intangible, one-time, and recurring costs and benefits • Perform CBA • Describe rules for evaluating technical risks on a project • Describe activities and roles in a structured walkthrough

  4. Project Initiation Tasks • Establish: • Initiation team • Relationship with customer • Project initiation plan • Management procedures • Project management environment • Project workbook

  5. Can Information Systems Be Evaluated on Economic Feasibility? • How accurate? When? • How treat IS proposals • Investments • Necessary costs • Enablers of change • Other? • Other feasibilities • Technical, operational, schedule, legal and contractual, political

  6. Other Types of Feasibility Besides “economic” feasibility, what other kinds of feasibility assessment might be done? What questions would each of these types of feasibility seek to answer?

  7. Information Economics • Form a committee of those affected by systems • Reach consensus on intangibles and risks of each proposal • Assign weights(%) of importance to each tangible, intangible, and risk • Estimate (0-5) likelihood of each coming to fruition (- for costs and risks) • Multiply weights by estimate and sum

  8. Tangible One-time Recurring Intangible One-time Recurring Benefits:

  9. Tangible One-time Recurring Intangible One-time Recurring Costs

  10. Beyond (Economic) Feasibility for Justification • Foundation • Fit with plan • Effectiveness of individual / group • Satisfaction /want • Competitive advantage / response • Low risk - an issue of mix (see Fig 5-9, p. 137)

  11. Project Risk Factors • Project size • Team size, organizational departments, project duration, programming effort • Project structure • New vs. renovated system, resulting organizational changes, management commitment, user perceptions • Development group • Familiarity with platform, software, development method, application area, development of similar systems • User group • Familiarity with IS development process, application area, use of similar systems

  12. How Can You Anticipate and Manage Risk?

  13. Other Feasibility Concerns • Operational • Does the proposed system solve problems or take advantage of opportunities? • Schedule • Can the project time frame and completion dates meet organizational deadlines? • Legal and Contractual • What are legal and contractual ramifications of the proposed system development project? • Political • How do key stakeholders view the proposed system?

  14. How Make Your Case? • Advantages (relative to alternatives!) • Economic feasibility • Urgency • Compatibilities • Other feasibilities • Top support • Political feasibility • Visibility • Simplicity / understandability

  15. Baseline Project Plan -- The Project Proposal -- A Living Document • Introduction • Executive Summary/Overview • Findings and Recommendation • System Description • Alternatives • Configuration, Data, Information, Functions of Recommendation

  16. Factors in Determining Scope • Organizational units affected by new system • Current systems that will interact with or change because of new system • People who are affected by new system • Range of potential system capabilities

  17. Diagram Depiction of Project Scope Context level is a top level data flow diagram. Data flow diagrams are covered in Chapter 7.

  18. BPP (continued) • Business Case • Economic analysis - CBA • Technical analysis - risks • Operational analysis - how solution creates needed change and what these operational changes will be • Legal and contractual analysis - regulations met, possible legal risks • Political analysis - how stakeholders react to proposal • Schedules - timeline and resources

  19. BPP (continued) • Management Issues • Team organization - roles and reporting • Communication plan - how to coordinate within team and with clients • Standards - how will deliverables be turned over and evaluated and accepted by clients • Other

  20. Reviewing Your BPP • Structured walkthrough • Can be informal, but with a specific agenda • Establish roles: • Coordinator/facilitator • Presenter • User • Secretary/recorder • Standards enforcement • Future maintainer

  21. Chapter 5 Summary • Project Initiation and Planning

  22. Some Team Building Exercises • Assuming that we want to be a team that performs well, what should we do to perform well? • What norms of behavior should we expect of each other? • What should we do when someone does not meet these norms? • What difficulties might arise over the course of the semester? • How will we deal with these?

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