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It’s NOT Just Training

It’s NOT Just Training. The World of DOE’s Acquisition Career Management Program Breakout Session #505 Cynthia Yee Acquisition Career Manager US Department of Energy April 15, 2008 2:10 – 3:10 PM. DOE’s Story.

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It’s NOT Just Training

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  1. It’s NOT Just Training The World of DOE’s Acquisition Career Management Program Breakout Session #505 Cynthia Yee Acquisition Career Manager US Department of Energy April 15, 2008 2:10 – 3:10 PM

  2. DOE’s Story GS-1102s represent 2.9% of DOE’s workforce but are responsible for 90% of the budget

  3. DOE’s Story • 90% of budget obligated through acquisition • 1998 to 2006, budget increased 40% • Number of contract actions rose almost 30% • GS-1102s decreased from 435 to 431

  4. DOE’s Story • Comparison with other agencies – 2005 NASADOE Budget: $16.2B $23.9B 1102s: 718 481 • Retirement vulnerability • NASA: 33% by 2010 • Army: 41% by 2010 • DOE: 42% by 2010

  5. DOE’s story • As of 2/1/08 • 354 GS-1102s • 1115 CORs • 49% GS-1102s certified to some level under FAC-C • 10% of CORs certified to FAC-COTR • GS-1102s • 89% meet statutory education requirement • 90% meet experience requirements

  6. DOE’s story • 54 GS-1102s eligible to retire TODAY • Plus: • 17 in 2008 + • 18 in 2009 + • 14 in 2010

  7. It’s NOT Just Training • New world of Acquisition Career Management • Established by OFPP Policy Letter 05-01 • Responsibilities statutorily defined but left up to agencies to implement • DOE’s model • Different dimensions • Our story

  8. Recruiting • Cheer leader • Human resource specialist • Head hunter

  9. Retention • Psychologist • Organizational development consultant

  10. Certification • Educator • Researcher

  11. Leadership Development • Counselor • Psychologist

  12. Succession Planning • Magician • Futurist

  13. Demographics • Statistician • Demographer

  14. Studies • Statistician • Seer

  15. Budget • Miracle worker • Accountant

  16. DOE’s Structure • Chief Acquisition Officer • Senior Procurement Executive • ACM • Supported by Site ACMs • Executive Leadership

  17. DOE’s Structure • DOE acquisition workforce • GS-1102s, contracting • GS-1105s, purchasing agents • Contracting Officers • Financial Assistance Specialists • Contracting Officer’s Representatives • Personal Property Managers • Project/Program Managers (OECM)

  18. Recruiting • Intake Mechanisms • College alumni associations • Corporate Intern Program • Coming Home to Work • Re-Hired Annuitants • Direct Hire Authority • Not currently available • Too many applicants on certs • Qualified?

  19. Retention • Incentives • Affordable? • DOE brand • Flat organization • Work/life balance • Economic factors

  20. Certification • Robust, mature • In place since 1998 • Evolves to respond to external environment • Based on DAWIA • Electives replaced with mandatory training • Identified skill gaps • Core technical • Foundational skills

  21. Leadership Development • Expensive • Too expensive to do; too expensive to not do • What works • Long-term (1 year rotations) • Push vs pull methodology • What’s affordable • Formal program • Informal • Mentoring • Coaching

  22. Succession Planning • Accession • Leadership positions • Technical vs leadership competencies • Sustainability • Entire organization • Enough/right people/right place • Succession pool • Trends

  23. Demographics • Longitudinal studies • Increase/decrease over time • Composition • Right grades • Experience levels • Retirement vulnerabilities • Take rate • Attrition rates • Poaching from other agencies

  24. Staffing Studies • Human Capital Assessment • Survey • Focus Groups • Leadership Interviews • Gap Analysis • Resource/Competency Gaps • Closure Plans • GAO Framework/A-123 • Organizational placement • Policies, procedures

  25. Budget • Training needs • FAC certifications • Gap closure • Fiscally austere times • Business case for training • Time/bench strength for attendance • Who will cover the work?

  26. DOE’s story • Are leveraging relationships • Assisted IG in developing metrics • Advisory Memo from IG to Deputy Secretary • Increased attention from senior leadership • Root Cause Analysis • Not enough people in acquisition workforce

  27. DOE’s story • Talent Management Plan • Active participation on IACMC • Membership on FAI Board • GAO Framework • Site Acquisition Career Manager Council • COR Council

  28. DOE’s story • Received 2008 budget • Targeted priority training needs • Scheduling • Availability • Capacity • FAC-C certification courses • Foundational skill courses

  29. DOE’s story Significant challenges ahead but we’re up to it

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