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NIH RESEARCH CONTRACTS

NIH RESEARCH CONTRACTS. Erin Flynn Pacifico Division of Acquisition Policy & Evaluation OAMP/NIH. NIH Research Contracts. What are they? How do you find out about them? How are successful offerors selected? Should you try to get a contract?.

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NIH RESEARCH CONTRACTS

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  1. NIH RESEARCH CONTRACTS Erin Flynn Pacifico Division of Acquisition Policy & Evaluation OAMP/NIH

  2. NIH Research Contracts • What are they? • How do you find out about them? • How are successful offerors selected? • Should you try to get a contract?

  3. Research Project Grants and R&D Contracts at the NIH FY 2012 NIH Spending in Billions of Dollars

  4. NIH FY 2012 ACQUISITIONS$4.67 B Shows dollars in millions and percentages of total dollars.

  5. NIH FY 2011 ACQUISITIONS$5.17 B Shows dollars in millions and percentages of total dollars.

  6. NIH FY 2012- 2011 Decrease

  7. NIH FY 2011 ACQUISITIONS$2.52 B, R&D CONTRACTS Shows dollars in millions and percentages of total dollars.

  8. NIH FY 2012 ACQUISITIONS$1.7 BR&D CONTRACTS Shows Dollars in Millions and percentages of total dollars.

  9. Contracts: What Are They? • Contracts are mutually binding legal relationships obligating the seller to furnish supplies or services and the buyer to pay for them. • Contracts are subject to protests, claims, and terminations for default or convenience.

  10. Contracts: What Are They? • Not a grant or a cooperative agreement. • Used when the primary purpose is to acquire goods or services for the direct use or benefit of the Government. • Greater Government control/direction of project.

  11. Contracts: What Are They? • Usually result from the Government’s acceptance of a solicited offer. Can be competitive or sole source. • Government-initiated Statement of Work.

  12. What Else? • Contracting Processes 1. Sealed bidding – involves competitive bids, public opening of bids, and award 2. Contracting by negotiation • Most R&D projects will be negotiated

  13. What Else? • Types of Contracts 1. Fixed-price- agreement to deliver supplies/services at the time specified for a price that cannot be changed 2. Cost-reimbursement- used when uncertainties exist such that cost of performance cannot be estimated with sufficient reasonableness to use a fixed-price contract • Most R&D projects are cost-reimbursement

  14. Similarities to Grants • Peer review of concepts and proposals including use of Scientific Review Officers • Team Approach to Contract Management • Contracting Officer/Contract Specialist and Project Officer (PO/COTR)

  15. Similarities to Grants • Required compliance with regulations and policies, such as animal welfare, human subjects protection, fiscal management and administrative compliance • Submission of invoices and technical progress reports

  16. Differences between Contracts and Grants • Federal Acquisition Regulation, Health and Human Services Acquisition Regulation, NIH acquisition policies • Subject to public policy initiatives and social and economic programs

  17. Differences between Contracts and Grants • Will likely involve negotiations and opportunity to submit revised proposals after negotiations are concluded • Proposals are evaluated against technical evaluation criteria created for that project

  18. Sample Technical Evaluation Criteria 1. Technical Approach - 35 Points Methods and procedures for executing the requirements 2. Feasibility of Accomplishing the Requirements- 30 Points Includes recommended approach for resolution of major difficulties and problem areas

  19. Sample Technical Evaluation Criteria 3. Qualifications and Availability of Proposed Scientific and Management Staff - 25 Points Leadership and Management Structure; Scientific and Technical Staff; Subcontractors

  20. Sample Technical Evaluation Criteria 4. Facilities and Resources - 10 Points Documented availability and adequacy of facilities, equipment, and resources

  21. R&D Examples • NINDS-RFI-NS-13-001 (RFI): Drug Manufacturing and Formulation Services for Neurotherapeutics • HHSN-271-2009-00020-C (sources sought): Recovery After an Initial Schizophrenia Episode

  22. R&D Examples • NIH-NICHD-CDBPM-2013-11 (presol): Newborn Screening Translational Research Network • HHS-NIH-NIDA(AG)-RFP-12-169 (solicitation): Baltimore Longitudinal Study of Aging (BLSA) Home Visits Program

  23. How Do I Find Out About Contracts? • Proposed contract actions exceeding $25,000 are published in the Federal Business Opportunities http://www.fbo.gov

  24. NIH RFPs http://oamp.od.nih.gov/

  25. How Do I Find Out About Contracts? • NIH Guide for Grants and Contracts http://grants.nih.gov/grants/guide/ • Electronic Guide to NIH Acquisition http://acq-map.od.nih.gov/

  26. Should You Try to Get an NIH Contract? • Preparing a proposal requires individual and institutional resources. • You must realistically assess your chances of winning a contract.

  27. Should You Try to Get an NIH Contract? • Carefully read the Request for Proposal that interests you. It contains all the information needed to prepare a proposal. • Will you be able to convince peer reviewers that you understand the problem and have a sound approach?

  28. Should You Try to Get an NIH Contract? • How would your personnel, especially key personnel, rate in an evaluation? • How would your facilities score? • If you are not successful, request a debriefing from the CO to find out why you were not selected for award and to get information that will help you compete in the future.

  29. Additional Information • The NIH Contracts Page http://ocm.od.nih.gov/contracts/contract.htm contains a link to “A Guide to the NIH Acquisition Process” and other information. • A link to the FAR https://www.acquisition.gov/far/

  30. Questions?

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