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MODERN PUBLIC PROCUREMENT: THE BELGIAN FEDERAL MODEL

Stockholm, 2004-10-04. MODERN PUBLIC PROCUREMENT: THE BELGIAN FEDERAL MODEL. Urbain Bruggeman, Director of the ‘Office for Procurement Advice and Policy’. Terminology. BFPO: Belgian Federal Procurement Office CPOFPP: Consultancy and Policy Office on Federal Public Procurement

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MODERN PUBLIC PROCUREMENT: THE BELGIAN FEDERAL MODEL

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  1. Stockholm, 2004-10-04 MODERN PUBLIC PROCUREMENT:THE BELGIAN FEDERAL MODEL Urbain Bruggeman, Director of the ‘Office for Procurement Advice and Policy’

  2. Terminology BFPO: Belgian Federal Procurement Office CPOFPP: Consultancy and Policy Office on Federal Public Procurement FCFPS: Framework Contracts on the level of Federal Public Services

  3. The implementation of the new procurement model / chronology 15/05/2002 CFPOFPP FCFPS BFPO Stop with BFPO Constitution of OPAP and MSFO Old procurement model New procurement model Decision Minister Van den Bossche Implementation decision

  4. The old procurement model (1) (before 2002-05-16) • BFPO was created to make open contracts (contracts on the basis of estimated quantities) for one or more than one year (e.g. three years) on behalf of public offices in Belgium, with suppliers and service providers (one supplier or service provider for one lot) for several goods or services used by several public offices (standard goods such as stationary, paper, office furniture, vehicles, fuel,…) • The procurement offices of the ministries were obliged to buy via the BFPO all the goods and services mentioned in its catalogue (those were the legally bound clients) • The procurement offices of the other public entities (e.g. regional and local entities) might but were not obliged to buy goods and services via the BFPO (a lot of those offices bought on the BFPO-contracts because the financial conditions were very interesting). Those were the not legally bound clients.

  5. The old procurement model (2) • Regular clients could ask the BFPO to buy special articles for them (articles that were not used by more than one office), such as the Belgian passports, security watermarked paper for elections, special furniture for the general manager of a public office, …) • The BFPO took following actions : • Market research • Writing of the tender • Investigation of the offers and the award of contracts • Ordering of the goods or services • Technical check of the products • Administrative actions NB: the bills were paid directly by the client to the supplier or service provider

  6. BFPO Centralization No responsibilization of the purchase offices Bad communication No e-applications between supplier or service provider and purchaser Decentralization Resonsabilization Communication E-government Why the old procurement model had to disappear

  7. The new procurement model (1)(From 2004-05-16 until ?) 1) ABOLITION OF THE BFPO 2) THREE NEW ENTITIES ARE CREATED • The CPOFPP (Consultancy and Policy Office on Federal Public Procurement) • The FCFPS (Framework Contracts on the level of Federal Public Services) • A virtual consultation network

  8. The new procurement model (2)CPOFPP : mission and aim MISSION: ‘Consultancy and Policy on federal public procurement and the support of federal public services in the implementation of good practices and rational procurement of goods and services in procurement procedures’ AIM: to achieve the implementation of good practices we developed and to achieve a rational procurement

  9. The new procurement model (3)CPOFPP : actions TO DO: • To develop the procurement policy for the Belgian public sector • Consultancy on public procurement for the purchase offices of federal public services about: • Project management, best practices, relationships with customers and suppliers, PPP, competence development (training) and benchmark • Assistance in the development of a e-procurement platform

  10. The new procurement model (4)FCFPS : mission and actions MISSION: ‘draw up, negotiation, making and follow up of framework contracts on federal public service level achieving the most favourable financial conditions’ TO DO: • Try to gain the reputation of ‘Centre of Excellence’ for their multi-services framework contracts • The customers of the FCFPS are Federal public services. FCFPS makes framework contracts for goods and services at the request of at least two federal public services which are member of the virtual consultation network • Guarantee of the best contract conditions: in accordance with the European directive on public procurement FCFPS aims to achieve the best financial conditions for the goods and the services by negotiating the framework contracts in a professional way

  11. The new procurement model Points of attention • CPOFPP and FCFPS only work for the Belgian federal public services and the services under the supervision of the federal public services • Regional or local public services can make an appeal to the services of the CPOFPP and can buy goods and services on the framework contracts of FCFPS if the obtain the consent of the CPOFPP an FCFPS and if they pay a fee fixed by CPOFPP and FCFPS • The FCFPS doesn’t order the goods and the services. After the award of the contracts, the intervention of the FCFPS is limited to support and consultancy of the federal procurement offices and protect them against illegal actions of the suppliers or service providers

  12.  MIN 2  MIN 4 The new procurement model (5) (from 2002-05-16 until ?) Consultation Network  MIN 1 FCFPS: Multi-Services Framework Contracts Office    MIN 3 CPOFPP: Office for ProcurementAdvice and Policy

  13. The most important issues of the new Belgian federal procurement policy • A good communication between the procurement offices of the services increases the exchange of best practices. An e-community can contribute to this goal • A good information exchange between the purchase offices of the federal public services and the private sector increases the quality of the tenders and of the procurement procedures • Decentralisation can be opportunity to exchange human potentials between the federal public services for writing the tenders. It’s an advantage when the engineers who write the technological part of tenders, can stay in their biotope • A database with the human potentials from the federal public services and from outside, can stimulate the working of the virtual matrix

  14. The most important issues of the new Belgian federal procurement policy (2) • An e-procurement platform for all the procurement offices of the federal public services, will standardize the mode of procurement • CPOFPP will increase the independence of the purchase offices by giving advice on demand, by distributing best practices and by giving real support on complex procurement procedures • CPOFPP wants that the SME’s would have a great chance to execute public orders, without distorting the competition and without a disadvantageous influence on the prices level • The FCFPS will only be active in the federal procurement panorama: • When it’s proved that globalisation can have a favourable influence on the prices level • When the framework contracts are not handled by a leading federal public service

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