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TRAFFIC MANAGEMENT Tender and Construction Phase

TRAFFIC MANAGEMENT Tender and Construction Phase. By: Rodney Chapman Director, Construction and Maintenance Ministry of Transportation. Project Development Phase. Engineering and Design Phase. Tender and Design Phase. Traffic Management Plan: Tender Price.

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TRAFFIC MANAGEMENT Tender and Construction Phase

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  1. TRAFFIC MANAGEMENTTender and Construction Phase By: Rodney Chapman Director, Construction and Maintenance Ministry of Transportation

  2. Project Development Phase

  3. Engineering and Design Phase

  4. Tender and Design Phase

  5. Traffic Management Plan: Tender Price This includes the four key elements: • Traffic Control Plan • Public Information Plan • Incident Response Plan • Implementation • Lump sum tender item for TMP is the best practice.

  6. Revision: Revision Date: SCHEDULE OF APPROXIMATE QUANTITIES AND UNIT PRICES Project No: 21583-0001 Project Name: Trans Canada Highway No. 1., between 30th Street NE and 20th Avenue NE in Salmon Arm and Highway No. 97B, between 10th Avenue NE and Trans Canada Highway No. 1

  7. Traffic Management Plan: Payment • 25% paid upon submission and acceptance of initial TMP • 75% for management and execution of the Traffic Management Plan, including any necessary changes, paid pro-rated as job progresses.

  8. Staging and/or Detours: Tender Price and Payment - as outlined previously, staging and detours, if required, is to be provided in the contractual drawings or special provisions. - payment would be made to the contractor for staging/detours in the contract drawings or special provisions. - contract payment mechanism may be in a variety of methods: • Quantities in Schedule 7 • Lump Sum (with information) • a combination • in rare cases, some Provisional Amount - best practice is quantities and/or lump sum.

  9. Construction Risks: for TMP • For the contractor: - contractor is responsible for handling the unexpected such as traffic surges, incidents, etc. - TMP changes due to contractor’s work activities are the contractor’s responsibility

  10. Construction Risks: for TMP • For the Ministry: - TMP changes due to scope changes or other ministry changed condition responsibilities are to the ministry’s account

  11. TMP: Changes by Contractor Innovation - too flexible or too structured; both opinions have been articulated. - base tender information will be provided as special provisions, drawings or information. - value engineering is a contractor’s choice if innovation is sought. After contract award. - however, any alternate TMP has to meet all contractual requirements and Traffic Management Strategies. - alternate TMP prepared and produced at Contractor’s expense.

  12. Bonus/Penalty Contract Provision:Closure Windows and/or Traffic Delays - for implementation of TMP; to keep to contractual requirements – closure window or traffic delay. - generally the ministry endorses bonus/penalty clauses as incentives to excel.- is shown to work well with paving quality and time.- is being used on the Sea to Sky Project. - has been used in Arizona but somewhat expensive. Problems - not a nickel and dime approach. - for general use must be relatively understandable and straightforward to use.- low cost for both contractor and ministry to obtain data, interpret and apply.- we have searched for an easy to use sample – no results.- volunteers are welcome to develop a clause that meets the above requirements.

  13. Closures and Traffic Delays • from what we find out in the engineering phase, we tell you what you can and cannot do in the contract requirements – what’s expected. • once assessed, the closure window on traffic delay is rigid. It’s what we want, what we told people will happen, and what the contractor has contracted to do. Ministry Representatives will enforce closure window or traffic delay contract obligations. • keep in mind, we have addressed this main issue in the engineering phase and know this is enough time to do the work.

  14. Consistency of Ensuring Compliance with Contract TMP Requirements - with considerably more effort in the engineering phase underway, we have higher expectations that contract requirements are met. - as well, given the ministry will have communicated with road users and stakeholders with respect to traffic outcomes (i.e. delay times, closure windows, lane closures, communication, etc.), the expectations of our road users and stakeholders will have been established. - therefore a higher level of compliance and consistency will be set. - we expect a key element of a contractor’s quality control plan to address the TMP preparation and execution. Expect quality assurance by the ministry. - in the future, we anticipate reporting out by contractor in meeting traffic outcomes.

  15. Example of Consistent TMP Contract Administration - contract requirements call for QMP and TMP - contractor to name Quality Manager (QM) and Traffic Control Supervisor - contractor names a QM offsite and an inexperienced Traffic Control Supervisor (same person also named to other named duties as well)

  16. Expect: - Payment adjustments for non-compliance - careful reviews by the ministry of the QMP and TMP once the contractor has completed their quality review - contractor to be accountable for: - any deficiencies in the TMP and QMP - to ensure their own compliance with QMP and TMP - taking corrective actions when required - periodic auditing - Stop Work Orders for material non-compliance of TMP • Do not Expect: - to start work in traffic without an accepted QMP and TMP - ministry to hand over a corrected QMP and TMP

  17. Example of Ministry Consistency - paving contract advertised and tendered- to mill and fill a 2-lane highway- with 2 lanes open at all times • Expect: - this type of contract requirement not to be enforced - not this type of contract • Contract language is to say the contract can be built according to the Traffic Management strategies identified in the contract.

  18. When is a Change to the TMP Required? • If the existing TMP isn’t working (i.e. excessive delays, can’t get the work done) • Traffic pattern change • One of the main key elements of the TMP has changed (i.e. schedule change, change of work activities, increased paving pull length)

  19. Summary • You told us construction traffic management needs to be dealt with in all phases. • We agreed and you can see it is being dealt with in the planning, engineering and contract phases. We all have a responsibility to ensure success. • You said you wanted to know what to bid on. We are going to provide more information from the planning and engineering phase to enable this to happen. • Contractors want more consistent application and enforcement and we agree. • We all know you can’t upgrade a highway without impacting traffic in some way. But if after listening to the public’s concerns we tell them what we are going to do, and do what we said we would do, we’re all the better. Government and industry will establish credibility and have the public’s trust. • We will tell you what we want, and we know you will deliver.

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