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UCPath Information Session

UCPath Information Session. October 2012 Human Resources. This presentation will answer the following questions. What is UCPath Why replace PPS What will UCPath include. What are the UCPath timelines What is the UCPath Center How will UCPath affect our campus.

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UCPath Information Session

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  1. UCPath Information Session October 2012 Human Resources

  2. This presentation will answer the following questions • What is UCPath • Why replace PPS • What will UCPath include • What are the UCPath timelines • What is the UCPath Center • How will UCPath affect our campus

  3. A single University of California solution for: What is UCPath? P – Payroll A – Academic Personnel T – Timekeeping H – Human Resources (including Benefits)

  4. PPS is over 30 years old • There are 11 variations • PPS is primarily a Payroll system Why Replace PPS?

  5. The UCPath Vision and Goals • Administrative excellence at a level on par with UC’s academic mission. • Maximize quality of service across the • system • Increase efficiency and accuracy • Sustainable long-term savings • Ability to respond to changing needs • Provide a strong infrastructure UCPath =

  6. The Solution - UCPath Oracle’s PeopleSoft for HR and Payroll More Self-Service features One solution for UC UC-wide Shared Services Center

  7. What Will UCPath Include? P – Payroll A – Academic Personnel T – Timekeeping H – Human Resources UCPath Functions and Capabilities Workforce Administration Payroll Benefits Financial Systems Integration Time and Attendance

  8. When UCPath is Complete

  9. Implementation of UCPath • will take place in waves • Each wave will build previous • experience • The “wave” approach: • More efficient • Manages risk • Builds momentum The UCPath “Wave” Approach

  10. Wave 1 Locations Lake Tahoe UCOP Sacramento Fresno Bakersfield Monterey Palms Springs

  11. Wave 2 Locations Lake Tahoe UCOP Sacramento Fresno Bakersfield Monterey Palms Springs

  12. Wave 3 Locations Lake Tahoe UCOP Sacramento Fresno Bakersfield Monterey Palms Springs

  13. What are the UCPath Go-Live dates? 2013 2014 2012 WAVE ONE Campus Preparation Final Activities Go-Live July 2013 WAVE TWO Go-Live April 2014 Campus Preparation Final Activities UCSB WAVE THREE Go-Live Oct. 2014 Campus Preparation Final Activities Wave One Locations: UCLA/UCLA Medical Center/ASUCLA, UCMerced, UC Santa Cruz, UCOP, UCPath Center Wave Two Locations: UC San Diego/Medical Centerand UC Riverside Wave Three Locations: UC Santa Barbara and other campuses and medical centers

  14. Collaboration and Inclusion UCOP Systemwide Functional Leaders Systemwide Subject Matter Experts Campus Level

  15. UCPath Center A Shared Service Model

  16. Self-Service • Greater access to my personal information • UCPath Center • My general HR/AP questions • My payroll inquiries • My benefits inquiries What will UCPath do for me?

  17. Roles Responsibilities UCPath Center Campus HR, Payroll,and APO Teams HR, Payroll, and Academic Personnel Teams Local focus on leader and employee HR issues End-to-end administration of local programs Customer Service Operational Support UCPath Center Strategy Policy Design UCOP - Systemwide COE

  18. What will the campus HR/APO continue to do for me? • Staffing and Recruitment • Employee and Labor Relations • Academic Personnel Reviews • Training and Learning Services • Talent and Performance Management • Compensation and Classification

  19. UCPath Center Information Location Riverside Opening July 2013 Hours of Operation 7 a.m. – 7 p.m. Monday through Friday How to Contact Internet and Telephone Languages English and multi-language support • Information will still be available via an Employee Self-Service web portal !

  20. UCPath Center Hiring Information First Hiring Phase – November 2012 – April 2013 When? UC employees may apply for UCPath jobs at any time, regardless of their campus go-live date. Who? Internal UC employees will be given first consideration. Priority for positions ? Approximately 150 employees for the UCPath Center opening. How many staff? OP UCPath Center Information Sessions OP Job Board More Information

  21. Current UCSB UCPath Activities Understand and map current campus business processes Support recommendations on campus implementation of revised campus business processes UCPath Information sessions, website, newsletters, and social media activities Prepare the campus for timekeeping integration

  22. Future UCSB UCPath Activities Finalize current and future business processes Continue to communicate UCPath progress and activities Prepare the campus for UCPath Final campus activities for go-live

  23. Less time spent with data entry transactions. • Allows for more strategic decision making. • Consistency and standardization of HR/AP and Payroll processes. • For managers – More timely access to reports for HR and Academic Personnel information. How will UCPath affect the campus?

  24. How can I get more information about UCPath? Ucsb PMO website http://pmo.ucsb.edu UCOP UCPath website http://ucpath.universityofcalifornia.edu

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