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UCPath Program Overview

UCPath Program Overview. P ayroll. A cademic Personnel, T imekeeping & H uman Resources. Agenda. Background & Goals Structure & Governance Description Status Additional Information Q & A. Program Background. What and Why. Background Payroll Personnel System.

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UCPath Program Overview

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  1. UCPath Program Overview Payroll. Academic Personnel, Timekeeping & Human Resources

  2. Agenda • Background & Goals • Structure & Governance • Description • Status • Additional Information • Q & A

  3. Program Background What and Why

  4. BackgroundPayroll Personnel System • Built on 30-year-old technology • Difficult to use, maintain/enhance and requires redundant data entry, manual calculations and significant paper processing • Limited Human Resource Management functionality • Eleven variations of PPS UC-wide make it difficult to align and aggregate payroll and HR data • Every campus has numerous “shadow systems” that attempt to fill the information gaps that have resulted from this now outdated system. More Info… http://workingsmarter.universityofcalifornia.edu/projects/ucpath/q-a/

  5. BackgroundProgram Goals • Deploy a single payroll system and a single human resources system across all ten campuses and five medical centers that meets the core needs of each location while capturing the efficiencies, improved data and cost-savings associated with unified systems • Common policy, policy interpretation and business practices, as well as streamline business operations • Implement a more effective and efficient way to deliver payroll and human resources services to UC employees. • Streamline business operations • Expand online self-service capabilities • Cost savings due to this changes

  6. BackgroundWhen This Project is Complete… • There will be a single payroll and HR solution for all employees UC-wide. • Employees will have access to their information and be able to make changes via online self service. • Dedicated customer support staff will provide accurate and timely information by phone, email or chat. • Payroll processing will be real-time, automated, efficient and accurate. • HR, payroll and academic personnel transactional processes will be simplified and consistent across all UC locations. • Consistent, quality data will be readily available to improve analytical reporting, and decision making • UC will deliver payroll and HR services at a substantially lower cost than today

  7. Program structure & Governance Executive Sponsors, Teams and Workgroups

  8. Program structure & GovernanceExecutive Sponsors, Steering Committee and Mgmt Workgroup and Shared Services Team Shared Services Delivery Design Team Peter Taylor, CFO Nathan Brostrom, EVP – Business Operations Executive Project Sponsors Executive Steering Committee Management Workgroup

  9. Program structure & GovernancePractices board, Change Control Board and PMO Anthony Lo, UC Project Director Doug Johnson, Oracle Project Director Functional leads IT, communication, change management and other support staff Consultants APDs – Cindy Doherty, Cynthia Leathers, Pat Price, Pamela Peterson CHROs –  Tom Leet, Jeannine Raymond, Mark Speare, Marilyn Voce Controllers – Mike Allred, Allison Baird-James, Don Larson, Delphine Regalia, Peter Woon Sue Abeles (Payroll), Lubbe Levin (HR), Nancy Tanaka (APO), Paul Weiss (IT) UCOP Project Management Office Practices Board Change Control Board

  10. Program structure & GovernanceUCSDExecutive Sponsors and Management Team

  11. Program structure & GovernanceUCSDProgram Mgmt and Core Implementation Team Additional UCSD resources support the implementation teams such as extended subject matter experts (SMEs) and VC HR contacts

  12. Program Description Big Picture and Current Focus

  13. Program DescriptionNaming Evolution Payroll Personnel System Initiative PPS Initiative Recently changed to…. UC Payroll, AcademicPersonnel, Timekeepingand HumanResources Represents entire program; however there are two main projects…. UCPath Naming conventions UCPath Center UCPath Represents shared services center project Represents PPS replacement project

  14. Program Description Current Focus The Big Picture

  15. Program DescriptionPhase 1: Implementation Consists of Many Projects UCPath Program UC Payroll, Academic Personnel, Timekeeping and HR • Common policies, policy interpretation and business processes • Streamlining of operations Shared Services Center PPS Replacement

  16. Program Status Past & Present

  17. Program StatusPre-implementation

  18. Program StatusPhase 1 Implementation

  19. Program StatusPPS Replacement- Three Phases/Three Waves UCLA including OP, Merced and Santa Cruz Campuses will migrate to PeopleSoft in phases and waves. UCSD will not go live on January 2013 (F&A rate issue) and will be part of Wave 2.

  20. Program StatusUCPath and UCPath Center-Phase 1 High-level Timeline

  21. Program StatusPPS Replacement-Components of PPS and Comparison to Newer System Functionality

  22. Program StatusPPS Replacement-PeopleSoft HCM Module Integration

  23. Program StatusGap Analysis

  24. Program StatusShared Services Center • UC-wide integrated transactions center to serve all ten campuses, five medical centers and Office of the President. • Functions to be included: Payroll, Benefits Administration, Leave Management and Workforce Administration. • Functions not to be included: Employee & Labor Relations, Talent & Performance Management, Staffing & Recruitment, Learning Management/Training & Development. • Details TBD. • Location TBD (six proposals). • Service Delivery Design Team.

  25. Program StatusCampus Activities in Preparation for PreopleSoft Transition • MTE (My Time Entry) • MO & BW pay cycle • Data Cleanup

  26. Additional InformationSources Overview, case studies, project team, news & updates, Q&A • UCOP Website http://workingsmarter.universityofcalifornia.edu/projects/ucpath/overview/ • UCSD Website http://blink.ucsd.edu/finance/payroll/pps/initiative.html Implementation team information, general project information and project updates

  27. Questions? You may also send questions or offer input by sending email to: psproject@ucsd.edu

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