West Virginia Title I Online Document Storage A work in progress…

1. West Virginia Title I Online Document StorageA work in progress… https://wvde.state.wv.us/apps/sig-data-collection/login.php

2. Common Documentation Issues LEA Level Issues: • Time and Effort- Frequently, time and effort documentation does not correspond with payroll. • Quality Control Suggestion: Review time and effort documentation each quarter to ensure that it reflects payroll and what is approved in your budget. • Inventory – Many times inventory documentation doesn’t include all of the required pieces (i.e. date and signature of individual conducting the inventory.) • Quality Control Suggestion: Ensure all inventory forms have the required components (refer to 7.5 in the LEA monitoring document). Ensure that inventory forms include the dated signature of individuals conducting the inventory.

3. Common Documentation Issues LEA Level Documentation Issues Continued: • Contracts -Many times contracts and invoices don’t include all of the required items. • Quality Control Suggestion: Review contracts to ensure they include the following items: • Description of services, including the location at which services will be provided • Number of days of contracted service • Total cost of all services described in the agreement • Federal grant project code matching the county budget from which the services will be paid • Appropriate signatures from both entities

4. Common Documentation Issues School level documentation issues: • Sign in sheets- Frequently sign in sheets are missing from agendas and minutes.(Data analysis, strategic planning, professional development) • Agendas, minutes, and sign in sheets are not organized together within filing system. • PK and Kindergarten consultation is not being documented. (i.e agendas, minutes, sign in sheets) • PD on working with parents – evidence of training to staff members on how to reach out, communicate, and work with parents is lacking. • Parent involvement policy – evidence of how parents are selected/invited to participate in the planning, review and improvement of the Title I program and parent involvement policy.

5. HQS – Login Page Enter your WebTop User Name & Password to access the site Click Submit

6. Navigating the Home Page Name 3 Navigation Menu 7 When Logged In, ensure this is you. **Also, always remember to log out to protect your information** 4 Click to view Standards & Functions Click to view Evidence Examples 5 6 Click to view the Rubrics

7. Navigating the Standards 8 Navigate the Standards from the drop down menu 9 Or, Navigate the Standards from the Home Page

8. Uploading Evidence 10 Select the Standard you want to upload Evidence

9. Uploading Evidence Click Submit Evidence 12 Select the Function 11

10. Uploading Evidence 13 Click Browse…This will allow you to select files, just like attaching to email *You can upload Word, PowerPoint, Excel, PDF, JPEG, and PNG files 14 Add a description of the file you are uploading… **The system will not upload the file without a description.** 15 Click Add Evidence…This will file your Evidence within the selected Standard’s file

11. Reviewing Evidence 16 To review what you have uploaded or to view examples from others, Click Evidence

12. Reviewing Your Evidence The numbers in (_) tell you how many pieces of Evidence have been uploaded for each Function 18 17 Here you can track, amend, or delete your Evidence Click any Function to review the files that have been uploaded 19

13. Reviewing Other’s Evidence 20 When reviewing Examples, you can read their Comments, as well as Save their files for use in your school.

14. Future for Title I Title I

15. Work in Progress… West Virginia Title I On-Line Documentation West Virginia Title I School wide Monitoring Standards 1. Components of a Schoolwide Program 2. Development of the Schoolwide Plan 3. Highly Qualified Staff 4. Professional Development 5. Parent Involvement 6. ***School Improvement ***

16. West Virginia Title I Schoolwide Monitoring Standards

17. Evidence for ABC School 3. Highly Qualified Staff 3.1a The principal ensures the assignments of paraprofessionals are in accordance with §1119(g) and all paraprofessionals are working under direct supervision of a highly qualified teacher. (3 Files Uploaded) 3.2 The principal annually attests in writing for compliance with HQ requirements. §1119(i)(2 Files Uploaded) 3.3 The School staff annually notifies the parents of each student that they may request information regarding the professional qualifications of the student’s classroom teacher. §1119(h)(6)(A).(2 Files Uploaded) 4. Professional Development 4.1 (6 Files Uploaded) 4.2 (3 Files Uploaded)

18. Work in Progress… What suggestions do you have? 10 minute activity Discuss with your table components of the new system. What do you like and what would like to see added and/or changed. Appoint a spoke person to provide feedback.

19. Suggestions: Suggestions from the field: 1. 2. 3.

20. Thank You Ryan Saxe rsaxe@access.k12.wv.us Twitter Feed: @ryansaxe