The Future of CRIS: Evolving Research Information Ecosystem

1. Towards 2020: AVEDAS view on the future of CRIS Brussels 11/09/2012 Rudolf Weiss

2. Topics for today • CRIS history: A view already given in Prague. • Evolving Research Information Ecosystem • Trends relevant to AVEDAS view • What role we think CRIS may play over the next few years • CONVERIS demo: At any other time!

3. A rapidly evolving Research Information Ecosystem YouTube Research funders LinkedIn GrantsFinder Social Media Skype Research Professional Facebook Twitter What is the future of CRIS? No future: Needs covered by other systems A piece in the Puzzle. A central piece in the Puzzle. Pivot COS Web services VIVO Communication Standards SAP CASRAI ORCID CERIF Patent Offices Agresso MERIL LOD OpenAire Bibliometrics Google Sherpa / RoMEO Web of Science Publishers CrossRef Open Access SciVal

4. Familiar trends… • Increasingly interdisciplinary research, open innovation => Facilitate expert finding and collaboration, but also increasing demands on ensuring compliance with regulations. • Increased use of social media => Integrated communication • Reduced funding, increasing competition => better real-time reporting for (strategic decision-making) and process efficiency • Everyone connected to everyone => More rapid change and increasing demands on flexibility • Open Access, Evolving Ecosystem => Integration with OpenAire, ORCID, LOD, … extending use of standards (CERIF, CASRAI)

5. Challenges for Research Information Management remain? YouTube Research funders LinkedIn GrantsFinder Social Media Skype Research Professional Facebook Twitter • How to balance: • unstructured vs. structured information? • free communication vs. systematic processes? • replacing vs. integrating? Pivot COS Web services VIVO Communication Standards SAP CASRAI ORCID CERIF Agresso Patent Offices LOD OpenAire Bibliometrics Google Sherpa / RoMEO Web of Science Publishers CrossRef Open Access SciVal

6. CRIS for the next few years… Is expected to be (B) => (C), i.e.: a highly interconnected, increasingly central piece in the Puzzle, across a growing spectrum of research information.

7. The Next Generation CONVERIS Research Information System ConvergenceofService Orientation, Research Information, CommunicationandProcesses

8. Research Information: A growing concept for CONVERIS RESEARCH INFORMATION SYSTEM CAMPUS MANAGEMENT SYSTEMS Graduate Students Student Lifecycle Research Lifecycle Grants Management HR & Finance BUSINESS IT SYSTEMS Finance

9. Increasing support along the complete Research Life Cycle • Match funding opportunities • Documents • Validation for new accounts • Reporting back to funder: Input vs. Output • Public presence: Web & CVs • Reporting internal & external • Budgeting • Internal approvals • Controlling: Budget vs. Expenditure & Forecast • Tasks & deadlines • Validation processes: OA repository & bibliometrics • IP & licensing: Patents, expertise, products • (Research data)

10. Increasing support along the complete Research Life Cycle • Research Professional • EDM • Research funders • OpenAire • LOD • Business Intelligence • InCites, SciVal, ... • Pricing & Costing • HR system • ORCID • Financesystem • Web of Science, Scopus, ... • Sherpa / RoMEO • CrossRef • Institutional Repository • European Patent Office

11. Hence, typical CRIS objectives stay for a few more years… YouTube Research funders LinkedIn GrantsFinder Social Media Skype Research Professional Facebook Twitter Interfaces • Reuse of unstructured, making it structured & high quality • Facilitate communication, ensuring efficient processes • Increasing visibility, enabling decision-making • But, … Pivot COS VIVO CASRAI ORCID SAP Agresso CERIF Patent Offices LOD Bibliometrics OpenAire Google Sherpa / RoMEO Web of Science Publishers CrossRef Open Access SciVal

12. Examples of typical “future” projects • University of Sunderland • Sweden ScienceNet • MERIL: Already presented by Valerie

13. University of Sunderland • Integration via CERIF-XML for interoperability between internal systems: HR, Student records, Finance and Institutional Repository to CONVERIS • CERIF experience on both sides • 2 months implementation • No significant overhead compared to non-CERIF integration • Internal systems equipped for the future

14. Sweden ScienceNet • All funders providing data in various structured formats • mapping and extensive manual effort required for each import and update to Sweden ScienceNet • Other “data consumers” having the same issue of data handling • Vinnova: First funder in Sweden to implement CERIF • Reduced effort for import by 50% (other 50% requires joint IDs) • Generic interface for Sweden ScienceNet and any other data consumer • SSF and other funders now on the way • Stockholm University: First institution to integrate with Sweden ScienceNet

15. Example on CERIF integration Cost saving potential: Around 20 k€ per year CERIF-XML • Funders • Stockholm • University • Sweden • ScienceNet • CONVERIS Web service • Request: Grant ID + Funder • Response: Complete Project information Cost saving potential: Around 15 k€ per year Finance Grant ID + Funder

16. Conclusions • All systems and actors evolve in a very dynamic market • Some extend coverage => more overlap, replace other systems • Some focus coverage => increased integration needs • Significant potential of ORCID, if being used • Increasing take up and use of CERIF! • CRIS continuously needs to be redefined!

17. Thank you for listening. Rudolf Weiss r.weiss@avedas.com +49 171 706 25 18 +49 721 354 90 0 AVEDAS AG Web: www.avedas.com Twitter: @avedas_com LinkedIn: http://www.linkedin.com/company/avedas-ag Facebook: http://www.facebook.com/AVEDAS.AG