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Web-Based Supports for QRIS: SharedSourcePA

Web-Based Supports for QRIS: SharedSourcePA A presentation for a learning session hosted by ECLC and NYS AEYC. A Web-based platform aimed at helping early care and education providers work smarter, with links to: Cost savings Administrative tools and templates

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Web-Based Supports for QRIS: SharedSourcePA

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  1. Web-Based Supports for QRIS: SharedSourcePA A presentation for a learning session hosted by ECLC and NYS AEYC

  2. A Web-based platform aimed at helping early care and education providers work smarter, with links to: • Cost savings • Administrative tools and templates • Human Resource tools and guidance • Marketing resources • Module designed to help providers find tools and resources they need to succeed in the Keystone STARS QRIS system (under development) What is SharedSourcePA?

  3. Customer for SharedSourcePA.org is the provider. • Goal is to help managers and teachers in ECE programs save time and money and focus those savings on improving quality • Helping providers succeed in Keystone STARS is ONE way to use the website, but not the only way. • PA uses several different strategies for providing support for Keystone STARS participants; this website is one of them. The Link to Keystone STARS

  4. SharedSourcePA.org is part of a broader shared services strategy for the ECE industry. • SharedSourcePA.org is not just software but a window into expertise so that now everyone can share it • SharedSourcePA.org makes resources – and skilled guidance -- available to hundreds of people at one time instead of just one person over the phone • Development partner – CCA Global – provides similar “back office” supports, via the web, to other small, ‘mom and pop’ businesses. The Link to Shared Services

  5. Home page lays out resources available on the SharedSource PA website

  6. Discounts with vendors provide members with cost savings

  7. The Program Administration section provides administrative tools including editable forms and policies.

  8. Vetted family handbook, downloadable in whole or by policy.

  9. State Regulations page links to the most up to date information from DPW and Keystone STARS websites.

  10. The Human Resources section provides a range of policies and procedures for providers.

  11. HR includes best practices handbook and individual policies.

  12. ECEHire.com helps highly qualified teachers and directors find each other.

  13. Marketing help for all types of providers, including mailing lists, to e-blasts, and free design on direct mail.

  14. “How To” guides such as how to get listed on Google Maps or 25 tips for marketing on a budget.

  15. Short, on-line training staff available 24/7

  16. Information regarding Keystone STARS is available in the “Raise Quality” section of the Shared Source PA website.

  17. Specific information is available for Centers, Family Child Care Homes, and Group Child Care Homes.

  18. Information is arranged in the same way for all three facility types. A link to the full STARS Performance Standards is on the right-hand side of the page. Links to each section of the Standards are in the middle of the page.

  19. Clicking on one of the section titles takes you to a page showing the standards in that section, with links to required documents or topic resources. The links open in new windows.

  20. Resource links often take the user to another section of the Shared Source PA website, reinforcing the value of the site. As always, Keystone STARS participants are reminded to contact their STARS Manager/Specialist with any questions about STARS standards

  21. Other resources refer the user to NAEYC, showing the link between QRIS and NAEYC

  22. Time Savingsfor QRIS TA Providers • TA providers in PA report that using resources on SharedSourcePA significantly reduces the time required to accomplish specific TA tasks. • Example 1: Assist provider in preparing family handbook. Average TA time reduced from 42 hours to 12 hours. • Provider starts with vetted Word (already keyed) template for handbook • Some revisions can be handled through email • Example 2: Assist provider in creating job descriptions. Average TA time reduced from 10 hours to 4 hours. • Director starts with vetted Word (already keyed) job descriptions in consistent format. • [Teacher interview guide and performance appraisal tied to job description.]

  23. The Shared Source PA website • Gives Pennsylvania’s early childhood programs access to quality resources that support their work in Keystone STARS • Promotes collaboration and extended understanding between the statewide QRIS system and Pennsylvania’s AEYC community

  24. Shared Services: Scale at Many Levels

  25. Web-based Shared Service Alliances typically led by a statewide organization (or a collaboration) focused on QRIS or quality improvement • National leadership and support from: • National Advisory Council for the web portal – coordinated by CCA Global Partners • National Shared Services Steering Committee – coordinated by Opportunities Exchange Who Leads Shared Services on the Web?

  26. Delaware Valley AEYC (DVAEYC), Pittsburgh AEYC (PAEYC) and the PA Statewide AEYC (PennAEYC) • Pennsylvania Health Management Corporation • William Penn Foundation • Heinz Endowments • CCA Global Partners The following organizations provided funding and staff support to the Shared Source PA effort: Lead Partners

  27. United Way of Southeastern PA • Child Care Information Services • PA Office of Child Development & Early Learning (OCDEL) • PA Key and Regional Keys • St. Joseph’s University • Child care center directors - representing a diverse mix of program sizes/auspices Steering Committee for SharedSourcePennsylvania

  28. Costs to develop and provide the web portal vary, based on needs/goals: • One-time fee to brand or customize www.ECESharedResources.com • Annual fee to maintain a custom platform • Staffing for initial development and content support, outreach, TA to providers, etc. What Will it Cost?

  29. Foundation dollars for initial development • User (provider) fees for annual maintenance cost (requires scale; fees must be very affordable) • State QRIS funding for providers who participate – could be free to these providers (as a financial incentive for participation) • Hybrid strategies (e.g. base level low cost or free; higher fee for QRIS link) Funding Strategies

  30. On the web-based platform: www.ECESharedResources.com On Shared Services in general: www.opportunities-exchange.org With specific questions, contact: John Weiser, Executive Director, Opportunities Exchange Johnw@BWBSolutions.com For More Information

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