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Log-In Screen

QCC Account Lookup & Finance Reports Budget Division by Coral Bowers Budget Contacts: Clarise Dilbeck Adelle Abad Coral Bowers Julie Fagundes October 2008. Log-In Screen. User Names & Passwords can be obtained by submitting a SRTS to BIS Support. Main Menu .

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Log-In Screen

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  1. QCC Account Lookup &Finance ReportsBudget Divisionby Coral BowersBudget Contacts:Clarise Dilbeck Adelle AbadCoral BowersJulie FagundesOctober 2008

  2. Log-In Screen User Names & Passwords can be obtained by submitting a SRTS to BIS Support

  3. Main Menu Account Lookup has replaced Display Account Balance Screen

  4. Account Lookup Screen

  5. AccountLookup 1. Enter budget number you would like to lookup, use question marks “?” for wild cards 2. Click binoculars in upper left hand corner to display results of account lookup 3. Right click on account line to obtain: -Account Info -Account Activity (See next two slides)

  6. Display Account Info

  7. Display Account Activity

  8. Drill Down Capability Any item that highlights in yellow when hovered over with mouse can be clicked. More detail on transaction will appear. Typically, these are Purchase Orders (PO), Pay Vouchers (PV), Budget Transfers (BT), Budget (BG), Cash Transfers (TF) and Journal Entries (JE) .

  9. Inspect Purchase Orders

  10. Inspect Warrant Inspecting a warrant will show vendor number, warrant number, status of warrant, and warrant total

  11. Finance Reports Access Budget Report & General Ledger Report via Finance Reports/Processes

  12. Budget Report Writer Click Budget Report Writer

  13. Budget Report Writer, cont. Open folder in upper left hand corner, called a “report preset”

  14. Budget Report Writer, cont. Double click budget report you would like to retrieve

  15. Budget Report Writer, cont. 1. Change dates for desired month or entire year. There is no need to change the other report options. 2. Click submit job icon 3. Close window

  16. Budget Report Writer, cont. Return to QCC Main Menu and click Print Manager

  17. Budget Report Writer, cont. 1. Budget Report should appear on list. Double click folder to view report. 2. Delete reports no longer needed by clicking the red “X” in the upper left hand corner

  18. Sample Budget Report Report date range Budget summary Budget # Working budget Expensed amount for report date range Expensed amount year to date Encumbrances Balance of account =working budget less expenses and encumbrances

  19. General Ledger Report Click General Ledger Report

  20. General Ledger Report, cont. Open folder in upper left hand corner, called a “report preset”

  21. General Ledger Report, cont. Double click general ledger report you would like to retrieve

  22. General Ledger Report, cont. 1. Change dates for desired month or entire year. There is no need to change the other report options. 2. Click submit job icon 3. Close window

  23. General Ledger Report, cont. 1. Return to Print Manager 2. General Ledger should appear on list of reports. Double click folder to view report. 3. Delete reports no longer needed by clicking the red “X” in the upper left hand corner

  24. Sample General Ledger Report Report date range Budget summary Purchase order # Vendor Vendor # Warrant # Budget # Debits (generally expenditures) Credits

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