How to Improve Team Communication in the Workplace

1.  BLOGS >> How to Improve Team Communication in the Workplace How to Improve Team Communication in the Workplace 03 Aug '2018 Farhana Syed Healthy and unhindered team communication plays a vital role in boosting the productivity and e?ciency of any organization.   Working in isolation and a silo-type environment will break down the equations between working sta? and harm their productivity. Team communication helps in achieving goals in a uni?ed and targeted way.    As the saying goes, it takes two to tango. No organization can a?ord to progress without bringing about a collective work culture among its employees.   At times communication can get strained due to the pressures of corresponding on multiple pla?orms to achieve the common objective of work.   It is imperative that larger a team grows in number the communication channel should be sma?er and smoother, and of course safer. This fosters strong and binding teamwork for the overall bene?t of the entity.   This being imperative, it makes a lot of sense to plan ways to improve workplace communication.   While this is not easy to achieve, a conce?ed and focused e?o? will ensure all the sta? is on a single pla?orm, irrespective of the place of work.   A few decisive steps enumerated below can help achieve the objective of team building and improving work e?ciency levels. Take a look.     1. Gel Well It pays to build a positive a?itude among team members through inclusive strategies.   Higher the trust, more open and sincerer will be the exchange of information within the organization.

2.   The leader should ensure to have a personal rappo? with the team to establish the fair and frank exchange of work-related opinions and viewpoints. Pa?icipative working and management style are any days be?er than working in silos.   2. Instill Trust When do you think you people will open out to you?   Is it your wealth, charm or authority? Well, these qualities may rather ‘force’ colleagues and subordinates to be pliant than ensuring a commi?ed and honest response to work.   Let your actions stand up and showcase who you are. Lead by example and instil a higher degree of trust among the employees. Show genuine interest in people, empathize with them to elicit fairer relationships to foster work culture. According to several surveys, nearly one-third of employees have a positive abhorrence towards their employers.   This feeling of distrust is a stumbling block in achieving a harmonious working. A ?ow of information breaks down in the absence of trust, seriously jeopardizing the working environment.    3. Get to know individuals be?er A blanket opinion about the sta? is a big no when it comes to managing them. Take time, understand each individual and know their strengths.    By understanding each other’s strengths and weaknesses, it’s easier to have e?ective communication in the workplace.     No two personalities resemble fully. Comprehend the subtle variations in moods, responses, and reactions of one and all to varying situations at work.    Do not stereotype people.   4. Provide a level playing ?eld Ability to respect diversity begets positive vibes in the work environment.   Respect di?ering styles of working as long as the ultimate goal is not vitiated by divergent work styles.   While some may prefer team chat, some may depend on face-to-face interaction.   Factor such preferences wherever possible and feasible to promote seamless communication among and with peers and sta?.    5. Ensure transparency When a team is working on a big project and coordinating multiple tasks,   it is advisable each member is aware of the goals, deadlines, and limitations in the project work sphere.   Also, each should be clear of his/her role, responsibilities and duties.   Seamless exchange of necessary data across the members will facilitate economy of time as well as the e?o? of team members.    6. Unifying pla?orm Apa? from various psychological perspectives cited above, a uni?ed pla?orm to communicate enhances team communication in the workplace.

3.   While choosing such a multi-purpose tool, the choice for entities, thanks to modern technology, is very wide.   Several parameters like (i) ease of use; (ii) safety and security of data; (iii) multi-pla?orm compatibility; (iv) cost etc form prime di?erentiators amongst the multitude of business chat apps available for users. While the trail-blazing and trendse?ing apps like Skype o?er these and several other features in abundance, it comes at a cost.   With the o?ce chat app domain swelling in size over the last few years, several low-cost but high on features and facilities like Troop Messenger have emerged in the market.   Troop Messenger o?ers, among other features the following for ensuring e?o?less, safe and secure communication within the entity: Individual chat for one-to-one communication Group chat for exchanging information with multiple members of a group. Multimedia sharing for exchanging audio, video, images and still images were taken with your phone camera File sharing instantly and with ease. Data sharing with external apps to share a?achments with third-pa?y chat apps like WhatsApp, Viber, Gmail etc Location and contact sharing to share your current location with team and colleagues and directly make a call to catch up with your colleagues Forward message with one click to the group, individuals or multiple contacts A?achment preview and download for easy checking ?les without downloading and download it with a single tap to save to local device Group creation to catch up on team activities in the group, and make communication easier than ever before for business pe?ormance User Pro?le for being professional and recognized by others Pin chat to avoid multiple scrolling, just pin your favorite or frequent contacts at the top of chat list. Data backup for automatic restoration of data on reinstalling Troop Messenger. Noti?cation to facilitate the announcement of events, deadlines, celebrations etc Server-side encryption for tight security and privacy of information and data.   Conclusion The uni?ed chat app domain is choc-a-block with business chat apps providing diverse features and catering to myriad needs of users. While most of these team communication tools charge users on a monthly basis, few are available which provide free services with heightened security features. Choose wisely.   TEAM COMMUNICATION TEAM COLLABORATION TEAM CHAT TEAMWORK TEAM BUILDING Team Collaboration like never before Give enough space to your business to grow. Make it accessible anytime anywhere. Sign Up FOLLOW US    