Release 2.19 Reports Webinar

1. Release 2.19 Reports Webinar New and Revised

2. State Staff Sarah Mallberg (Operations Unit Training Lead) Tami Matti (Operations Unit Software Lead) Pete King (Program Unit Consultant) Maggie Donohue (Nutrition Unit Consultant) Mary Johnson (Breastfeeding Coordinator) Linda Dech (Peer Breastfeeding Coordinator) Joni Geppert (WIC Epidemiologist) Carol Rowe (Operations Unit Supervisor)

3. WebEx Reminders • Use CHAT feature to send instant message to other attendees or to me • Please mute your phones (*6 to mute; #6 to un-mute) • Do NOT put on HOLD • Music/messages will play on audio conference

4. Questions? Very informal webinar Please send CHAT questions or speak up at any time during webinar

5. Reports Release Document • On MDH WIC website • Information for Local Agencies • HuBERT Information System • Software and Training • Software Release Documents • HuBERT Release Document 2.19 Addendum - Reports

6. HuBERT Pre-defined Guidance Documents • Will provide for following reports • Breastfeeding Duration – No Longer Breastfeeding • Breastfeeding Duration – Currently Breastfeeding • Initial Contact • Certification Due • Up-to-date versions already available for • Benefit Pick-up • Participation Vs. Enrollment Monthly

7. Breastfeeding Duration – No Longer Breastfeeding OPR033 and OPR034

8. Information Provided • Analysis of children between 14 and 24 months • Whether breastfed (initiation) • How long before stopped breastfeeding (duration) • Duration by race/ethnicity • Designed to be compared to Healthy People Goals

9. Report Criteria • All children • Age between 14 and 24 months as of last date of selected report month (inclusive) • In one valid certification period • Do not have to be in valid cert period at time report run • Must belong to agency/clinic (cannot be purged) • Breastfed children • Ever Breastfed = Yes • Date Breastfeeding Ended less than or equal to last date of selected report month

10. Report Availability • Reports Environment • Clinic module • Run for one or multiple clinics • Based on agency currently working in/have access to • State Office module • Run for State, Grantee, Agency or Clinic(s)

11. Date Range • Dependent on End-0f-Month (EOM) • Month/Year defaults to most recent completed EOM • Only available for months in which EOM has been run • Dynamic information • Updates report information for previous months each time EOM run • Transfers • Stop breastfeeding

12. Date Range • Report may be best utilized by • Run report every month • Most recent month in which EOM has been completed • Save report each month • Compare • Assess progress

13. Report Type • Detail • Default • Breastfeeding duration and race/ethnicity • Summary report

14. Report Type • Summary • Total count by breastfeeding duration • Breastfeeding initiation information for all children 12 to 24 months old • Ever BF = Yes or No • Ever BF = Yes • Ever BF that stopped breastfeeding prior to cert • Ever BF = Unknown

15. Report Content • Two different report output options • Standard • Healthy People Goals • Determines how children grouped into Breastfeeding Duration Age Categories

16. BF Duration Age Categories • Determined by • Child’s age when stopped breastfeeding • Calculated • Using difference between Date Breastfeeding Began and Date Breastfeeding Ended collected in Health Information • Same dates = 1 day category

17. BF Duration Age Categories • Standard • Children counted in only one age category • Healthy People Goals • Children < 1 month old when stopped BF counted in only one age category • Children > 1 month old when stopped BF counted in each applicable age category

19. Counts of 14 to 24 month old children who currently belong to our agency, were breastfed at one time, and whose Breastfeeding End Date <= 1/31/2014 by ethnicity and race.

23. 12 + 11 + 5 + 39 + 524 = 591

24. Unknown Race/Ethnicity • Result of VOCs • Don’t seem to display • Report requires Ever Breastfed and Breastfeeding End Date be completed in Health Information • Not usually completed for VOCs • Documentation does not address Unknowns

27. Report Percentages • Row total used as divisor • Provides percentage of children within same Ethnicity or Ethnicity/Race breastfed for duration • More interested in percentage of children of specified Ethnicity/Race based on total number of certified children 14 to 24 months breastfed for duration

31. Report Percentages • Row total used as divisor • Percentage of breastfed infants who breastfed for certain duration • Could be used to compare and assess breastfeeding stats within own agency as move forward through time • Save report for future reference

32. Compare to Healthy People Goals (Use Row A) • Report percentages not true comparison to Healthy People Goals • Healthy People Goals divisor uses total number of children certified • Where Ever Breastfed = Yes or No • Row A • Need to perform own calculations

33. Row A • Total number of ALL children • 14 to 24 months old • Includes all Ever BF Yes and No • Included Ever BF Yes regardless of whether they stopped breastfeeding or not

37. Row B • Count of children • 14 to 24 months old • Ever Breastfed = Yes • Regardless of whether stopped breastfeeding • Subset of Row A • Percentage • Percent of children who initiated breastfeeding • Row B divided by Row A

40. Row C • Count of children • 14 to 24 months old • Ever Breastfed = Yes • Stopped breastfeeding before their certification • Breastfeeding Stopped Date < initial certification’s CertEffectiveDate • Percentage • Percent of children who stopped breastfeeding before their cert who initiated breastfeeding • Row C divided by Row A

42. Any Questions? Breastfeeding Duration – No Longer Breastfeeding

43. Breastfeeding Duration – Currently Breastfeeding OPR035 and OPR036

44. Information Provided • State Office still exploring potential uses for this report • Very interested in ways in which your agency might choose to use them • Appreciate hearing back from you • Let us know how you use it

45. Information Provided • Essentially “prevalence” reports • Provide “snap-shot” of agency’s currently breastfeeding infants/children at this point in time • Breastfeeding duration by Race/Ethnicity • Breastfeeding status • Breastfeeding initiation

46. Report Criteria • Date of birth falls within specified FROM and TO months • In Health Information screen • Ever Breastfed = Yes • Currently Breastfeeding • Breastfeeding Now checkbox – infants • Breastfeeding beyond One Year - children • In valid certification period at time report run • Infant or child • Cannot have been terminated

47. Report Availability • Reports Environment • Clinic module • Run for one or multiple clinics • Based on agency currently working in/have access to • State Office module • Run for State, Grantee, Agency or Clinic(s)

48. Date Range • NOT based on end-of-month • Two years prior to, and including, current month • Report may be best utilized by • Run report every month on similar date • For previous year (ex: March 2013 – February 2014) • Save report each month – compare?

49. Report Type • Detail • Default • Currently breastfeeding infants/children • By Race/Ethnicity • Breastfeeding duration based on the participant’s current age • Summary report

50. Report Type • Summary • Total count of currently breastfeeding infants/children (born within specified date range) • By current age/breastfeeding duration • Breastfeeding status (fully or partially) • Breastfeeding initiation • Ever BF = Yes or No • Ever BF = Yes • Ever BF = Unknown