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August 2009 Release Webinar Submit questions to: releasewebinarMay_09@easiadmin.com Our conference will begin momentarily. Agenda. Welcome Report Builder Exercise Functionality Employee/NE Status Change Accounting Other Enhancements Universal DBI Private Company Report Enhancements
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August 2009 Release Webinar Submit questions to:releasewebinarMay_09@easiadmin.com Our conference will begin momentarily
Agenda Welcome Report Builder Exercise Functionality Employee/NE Status Change Accounting Other Enhancements Universal DBI Private Company Report Enhancements Cash Settled RSU/PSU Support September SP
Report Builder • Phase 1 of several phases moving toward User-defined reports. • For now, applies only to a subset of existing reports (mostly under Activity Tab). More will come later. • Allow for re-sorting, re-labeling, column deletion, limited column addition. • Starts with standard report , saved per company.
New Exercise Functionality • Overview – Why we did this • Features • Operation
Overview/Feature Enhancements EASi’s Exercise functionality has been improved to support our direct and service-provider clients needs. • Functionality enhancements: • Plan Parameters • FMV Definition Expansion • Rounding Rules and Residual Treatment Rules • Exercise List/Detail Screen • Grant Price Payment Methods and Tax Payment Methods • Share Payment for Grant Price/Tax: STC, WHTC, Stock Swap • Support for SAR Appreciation, ISO Taxation • Settlement Section – to Participant, to Company • Option Grant Screen • Exercise List added! • Stock Issuance • Proper issuance for SSAR, Swap. • Reports • C-SARs • Residual Balance – update for Options/SARs • Exercise Details w/ costs, payment and distribution methods • Vesting / Release details w/ costs, payment and distribution methods • Transfer Agent reports • Transaction Statements • Market Price report update for new fields
Plan Parameters • A very long screen, but highly useful.
Plan Parameters (cont’d) Use Sale Price FMV Expansion This functionality takes the place of the flag at the Company Page that said “Compute SDS Using” (Market or Sale price).
Plan Parameters (cont’d) Share Rounding Rules Share Calculation Rules Share Payment Rules
Plan Parameters (cont’d) Other Plan Parameter Changes • Shares w/h for taxes flag was removed.
Plan -> Exercise Payment & Share Election Screen From this screen, users can control the payment method dropdowns on the Exercise Detail page (by award type).
Exercise List • Added Exercise Sequence Number, Status, Date Approved, Date Transferred, Date Traded. • On “Select Grant” popup, added Shares Exercised and FMV. FMV Must be populated or must exist in the system to continue. If you enter more shares exercised that exist on the grant, you will be capped at the exercisable shares.
Exercise Detail If a screen is judged by its length, then we have a very worthy page.
Exercise Detail (cont’d) • Top of Form: • New Buttons: Elected, Transacted, Settled • Hyperlinks to important information • Taxes and Residual Placed into Taxes • NEW! SAR Appreciation.
Exercise Detail (cont’d) • Save Status and Functionality:
Exercise Detail (cont’d) • Share Elections • Ability to specify an Election, then the Grant Price Payment, Tax Payment Method, and Share Election Options. • Elections are pulled from Plan Payment Parameters selections • New: For Stock Swap, Attestation and Surrender (must enter shares) capability. • Same 83b Capture. The screen also shows you your currently selected options (in this case, Unspecified).
Exercise Detail (cont’d) • Broker Trade Activity • Track Other Shares Sold/Price, Cash From Account and Fees associated with transaction. • Will also allow for Same Day Sale of shares and a Settlement Date.
Exercise Detail (cont’d) • Payment From Participant • Computes Currency and Share based payments for both Grant Price and Tax Payment. • Share calculations follow Rounding and Residual rules setup at the plan level.
Exercise Detail (cont’d) • Settlement • Computes Distribution to Company and Distribution to Participant. • Shows both currency and shares to be distributed, as well as currencies owed.
Exercise Detail (cont’d) • Additional Notes: • Exercise Tax Treatment Flag on Participant Record: • 1099 Flag on Participant Record • Where the Participant Record “Exercise Tax Treatment” is set to Form 1099, no Tax Items should be created for the Exercise. • Hold the Exercise Tax Treatment Flag of “Form 1099 Applicable” • Note that the “Payroll Withholding” flag on the participant record should be ignored during exercise processing.
Reports Transfer Agent – Share Issuance Request for Options and S-SARs
Employee/Non-Employee Accounting • Proper admin/accounting of status change w/existing grants • Works for either (EE to NE) or (NE to EE) • Developing tools to tie out expense
Other Enhancements • Universal DBI • Designed as “API” • Development work underway w/Several Brokers • Private Company Report Enhancements • Phase 1 of multiple • Cap Table Summary and Detail • Cash Settled RSU/PSU Support • Full Admin Support & Liability Accounting
Remember… • Release delayed until 8/31 • Slippage items coming in Sept. • Exercise Webinars after release