The Knowledge Bank: Growth of a Concept

1. The Knowledge Bank: Growth of a Concept

2. The idea “Knowledge Bank” or “Research Bank” A knowledge management system for the university to support the creation, organization, storage, dissemination and preservation of the institution’s digital information assets. Proposed by Distance Learning/Continuing Education Committee, 2001.

3. Early vision (2002) A conceptual model for better managing and using the intellectual digital assets of the institution An interdisciplinary, multi-media storehouse of knowledge capital An enterprise-wide knowledge management system A “referatory” providing links to digital objects, and An institutional “repository” that captures the intellectual output of the university produced in a digital format.

5. 2002 Vision: Broad in Scope

6. Multiple Options for Coordinated Implementation as Envisioned in 2002 • Faculty Expertise Directory (now OSU:pro) • Web Media Collective (now Media Manager in the College of Arts and Sciences) • Digital Union • Institutional repository (instance of DSpace software managed by the Libraries)

7. Perceived benefits (2002) • Improved access to scholarly communication throughout its life cycle • Integration of content to drive knowledge (e.g., decision support) • Synergies and economies of scale realized through cooperative effort • Archiving and preservation of digital output • Leveraging of institutional knowledge capital • Revenue potential for selected items • Increased visibility for OSU

8. Three Knowledge Bank initiatives: Libraries (OSUL) Update (2010) • Institutional repository – DSpace software • Campus instance (aka the Knowledge Bank) • OhioLINK instance • E-journal publishing – Open Journal Systems software • OSU:pro(OSUL has participated in data mapping, training, and input of faculty dossiers)

9. OSUL Knowledge Bank (KB) focus “…a university based repository is a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members. It is most essentially an organizational commitment to the stewardship of these digital materials, including long-term preservation where appropriate, as well as organization and access or distribution. …” (2003) -- Clifford A. Lynch, Executive Director, Coalition for Networked Information (CNI)

10. OSUL KB Services • Project planning • Digitization consultation • Technical consultation • Data mapping • Rights management • Collection organization & presentation • Metadata • Submission training • Content submission • Quality control • Preservation • Technical support

11. DSpace – campus instance

12. Quick Facts Knowledge Bank institutional repository registered 2004 • Approximately 60 top level communities of content • 42215 records (35th in size of all registered open access institutional repositories) • Ranked 26th of top 400 world-wide based on combination of size, visibility, rich files, and scholarly content (2010)

13. Knowledge Bank: e-Journal publishingusing DSpace & Open Journal Systems Software (OJS) Open source software. Includes editorial management module.

14. Journals Published Using OJS: • Disability Studies Quarterly • Cornfield Review • Journal of Undergraduate Research at OSU (JUROS) • International Journal of Rural Crime Using DSpace: • Empirical Musicology Review • Journal of Early Modern Japan

15. Content & Services Support OSU Goals Goals from: Gee, E. Gordon. 2007. “Six strategic goals for Making the Coming Years Ohio State’s Time.” http://hdl.handle.net/1811/36252

16. One Ohio State University • University-wide service • Refer content owners to other shops if out of scope for KB • Supplements the University Archives (for “born digital content”)

17. Students First: student scholarship • At least six communities in the Knowledge Bank include student scholarship

18. Students First: student publishing The Journal of Undergraduate Research at Ohio State is a multidisciplinary journal that publishes research conducted by OSU undergraduate students

19. Students First: student learning • The Open Journal Systems software is being used to teach students about publishing (Cornfield Review, OSU Marion) • Students participate in all facets of journal publishing, including reviewing and editing

20. Faculty success: making published content more accessible Open access archiving improves visibility of published work, increases citations, and helps researchers in developing countries • Citations: • Davis, P. M. 2009. Author-choice open-access publishing in the biological and medical literature: a citation analysis. Journal of the American Society for Information Science and Technology, 60(1), 3-8. • Evans, J. A., & Reimer, J. 2009. Open access and global participation in science. Science, 323(5917), 1025-1025.

21. Faculty success: data Archive supplementary materials for published research and data sets Data video to accompany published paper

22. Faculty success: research reports

23. Faculty success: journal publishing

24. Faculty success: teaching KB staff digitized, sought permissions for, and archived out-of-print books for courses in East Asian Studies

25. Outreach: hosting local history The Ukrainian Immigration community hosts narratives, photographs and other materials documenting Ukrainian Immigration to Columbus

26. Outreach: hosting local history The Digital Storytelling community in the KB hosts stories from Columbus’ historic Hilltop neighborhood

27. Aspirations • Development of the means to search and retrieve OSU knowledge objects (and/or metadata) from multiple repositories, databases, and content delivery systems across campus • A better public presence for multi-media delivery • Better coordination with other OSU knowledge systems

28. Stated Purpose of selected OSU systems * “Non-Arts & Sciences units are welcome to host their collections with Media Manager for Groups and are charged at cost recovery rates for storage and consulting.”

29. Some Distinctions

30. Questions for Discussion: • How much of the early vision is viable today? • What is missing from our current vision? • With whom should we be collaborating on this vision? • OCIO was early partner but less involved today. Is there an enhanced role for the OCIO?

31. More specific questions … • What role should the “Knowledge Bank” have in data management and reuse? (e.g., federally funded data) • What is the relationship of OSUL KB services to other knowledge services on campus for example, Media Manager? • How do we provide a sandbox for innovation that supports individual’s research and teaching?

32. Next step: OSUL strategic plan initiative Develop a strategic plan, for the creation, discovery, display, and preservation of scholarly digital content, including data curation, publishing, and other forms of research support.

33. OSULStrategic Plan to address: • Assessment of current needs • Identification of short and long term goals • Timeline to complete the goals • Identification of funding sources for any expanded services • Link between OSUL KB and OCIO initiatives

34. Thank you! TscheraHarkness Connell, Ph.D. Associate Professor, Head of Scholarly Resources Integration Department Ohio State University Libraries connell.17@osu.edu