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Wallingford Education Foundation

The Wallingford Education Foundation raises funds to support mini-grants and projects that enhance education. Grant process, criteria, restrictions, and more detailed in proposal guidelines. Apply to empower students.

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Wallingford Education Foundation

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  1. Wallingford Education Foundation Mini-Grant Orientation

  2. WEF Overview • Non-profit organization • Board of Directors-members of the Community • Raise funds to support mini-grants and a major project • Events • Distinguished Alumni Dinner • Adult Team Spelling Bee

  3. WEF Mission • The Wallingford Education Foundation is a non-profit, community-based partnership whose mission is to provide financial support for programs outside the school budget that will empower ideas and enhance the educational experience, thereby helping prepare our students for full participation in a global society.

  4. Grant Process • 5 Mini-grants awarded annually • $5,000 or less • 1 Major project • Mini-grant materials distributed by Feb. 6 • Submission of proposals no later than March 9 • Grants reviewed and scored by Grant Committee • Recipients notified prior to end of current school year • Announcement at system wide staff meeting at the start of the subsequent school year

  5. Grants are awarded for the following purposes • Educational opportunities to meet the challenges in a global society: Curricular and extra-curricular learning • Community and School Partnerships: New Initiatives that enhance the educational mission of the schools through collaborative partnerships • Leveraging External Grants: Matching dollars when grants are required by the funder to include local matching funds. Matching grant requests must be related to the above two areas of Foundation funding.

  6. Grant Proposal Format Criteria • Maximum of four pages, including provided cover sheet and budget • Pages should be single spaced, using one side only of each sheet. White 8 1/2 x 11 paper should be used. • Pages should be stapled and numbered in the center of the bottom margin • Two copies should be made, one of which has the original signature of the building Principal and the Superintendent.

  7. Grant Proposal Content • Abstract: Brief, succinct overview of the project, including the estimated number of students directly impacted. If there is a secondary impact on students that should be noted as well. • Statement of Need and Rationale: Description of the current need and evidence that the project to be funded will address that need.

  8. Grant Proposal Content (cont) • Award Purposes and Objectives: List the subject areas involved in the project. How will the project enhance the students’ learning experience in those areas? Elaborate about the objective within your school goals that will be met by this grant. • Responsibility: Statement of the action steps that the project director will take to ensure success once the project is funded.

  9. Grant Proposal Content (cont) • Source of Funding: Identify any funding that is or could be available from other sources. • Project Activities: Description of the activities the award will facilitate and that will produce the objectives stated in the proposal. • Personnel: Names, qualifications, and roles of those responsible for administering the project activities.

  10. Grant Proposal Content (cont) • Plan for Evaluation and Follow Up: • What will you measure? • How will you measure it? • What is the timeframe for measuring? • WEF will track evaluation and follow up plans • Budget: • Itemized list of project expenses including supplies. • Finding the most inexpensive cost for an item, where applicable, is encouraged

  11. Proposal Oversight • May be prepared by anyone who has been authorized by the school principal to do so • Project Director • The person who has been authorized to oversee the proposed project activities • Must be an employee of the Wallingford Board of Education and may not be a student.

  12. Restrictions and Conditions • Awards will be “project specific” and limited to achieving the objectives stated in the approved proposal. • Awards will not be made for: • Expenses normally covered in the general operating budget of the school or reduction of budget shortfalls. • Purposes related to the furtherance of a political party or position, religious activities, or controversial issues (as determined by the Foundation). • Compensation (including honoraria or stipends) for employees of the Wallingford Board of Education or students • Substitute pay • Food and party supplies • Telephone expense • The Foundation will not be a sustaining source of funding for projects.

  13. Project Award Periods • Awarded mini-grant funds will be available for one calendar year. • Unused grant money at the completion of the project period must be returned to the WEF. • In unusual circumstances, the WEF may, at its discretion, extend the project period of an active grant in response to a written request signed by the school Principal. • Goods and services purchased with funds from the WEF become the property of the Wallingford Board of Education to ensure the benefit of the Wallingford students. • In the event a teacher moves from one Wallingford school to another, the award materials will go with the teacher.

  14. Expectations of Grant Recipients • Serve as an active ambassador of WEF to peers, students and community • Announcement of award in school or class newsletter • Letter to parents of students impacted by the grant • Included in school’s daily announcements • Consider media coverage • Desire to participate/promote WEF events • Submit a brief summary report on the form provided. Reports due four weeks after project completion.

  15. Top 10 Tips for Writing a Grant • Have a clear idea of the project before writing • Use headings found in the WEF Guidelines • Include the following sentence: “This project promotes educational opportunities for students to meet the challenges in a global society by….” • Explain educational terms that are not obvious • Itemize budget items • Include a clear plan for evaluation • Show creativity and a sense of commitment • PROOFREAD • Double check that all form requirements have been followed • Score your grant using the scoring grid

  16. Grants Rubric Nine categories are scored. For categories 2,5,6,7 and 9; scoring is based on 0-5 scale. For categories 1,3,4,and 8; scoring based 0-10 scale.

  17. Process for Awarding Grants • All grants scored individually by members of the grant committee utilizing the grid • Scores tallied and presented to committee for review and discussion • Committee recommends projects to be funded to WEF BOD at it’s April meeting

  18. Q & A Q: Can more than 1 grant be awarded to a school? A: Yes. We award grants based on the scoring grids, not based on if a school has already has been awarded a grant that year or in a previous year. Q: Can a teacher receive grant dollars multiple years in a row? A: Yes, as long as the grants are unique. The WEF does not provide grant dollars to sustain a project from year to year. Q: How do you award major grants? A: We realized based on this question that our handout regarding the grant program was confusing. We have changed the wording from a major grant to a major project. Major projects are chosen through a collaborative process with the Superintendent of schools separate from the mini-grant program. Thank you

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