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USDOL DATA COLLECTION REQUIREMENTS: STUDENT, PROGRAM, AND OUTCOMES

MoHealthWINs Colleges & The Grant Team: Partners In Discovery and Innovation MoHealthWINs Summer Training Sessions St. Louis, MO July 12, 2012. USDOL DATA COLLECTION REQUIREMENTS: STUDENT, PROGRAM, AND OUTCOMES. Data Collection Participant Tracking File— STUDENT & Program. I . Student

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USDOL DATA COLLECTION REQUIREMENTS: STUDENT, PROGRAM, AND OUTCOMES

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  1. MoHealthWINs Colleges & The Grant Team: Partners In Discovery and InnovationMoHealthWINs Summer Training SessionsSt. Louis, MO July 12, 2012

  2. USDOL DATA COLLECTION REQUIREMENTS: STUDENT, PROGRAM, AND OUTCOMES

  3. Data Collection Participant Tracking File—STUDENT & Program I. Student • Social Security Number • College Student ID • MoHealthWINs Participant • Deceased • Name (First, Last and MI) • Age • Gender • US Citizen • Selective Service • College Code (C&A Provides) • College Partner Code • Term of First Participation (MoHealthWINS) • Ethnicity • Entry Status • Full or Part Time • Address (Street, City, State, Zip) • Veteran • Highest Education Level • Educational Goal • Pell Eligible V • Trade Act Eligible • Employment Status • Pre-Test WorkKeys Applied Math • Pre-Test WorkKeys Reading for Information • Pre-Test WorkKeys Locating Information • English Placement Level • Developmental English Course • Math Placement Level • Developmental Math Course • Reading Placement Level • Developmental Reading Course • Credit Hours Accepted for Prior Learning • MoHealthWINs Active

  4. Data Collection Participant Tracking File—Student & PROGRAM I. Program • Program Code (C&A Provides) • Program Type • Program Award • Program Credential #1 Enrolled or Not • Credential #1 Type • Credential #1 Start Date • Credential #1 Weeks • Credential #1 End Date • Credential #1 Credit Hr Value • Credential #1 Award • Program Credential #2 Enrolled or Not • Credential #2 Type • Credential #2 Start Date • Credential #2 Weeks • Credential #2 End Date • Credential #2 Credit Hr Value • Credential #2 Award V • Program Credential #3 Enrolled or Not • Credential #3 Type • Credential #3 Start Date • Credential #3 Weeks • Credential #3 End Date • Credential #3 Credit Hr Value • Credential #3 Award

  5. USDOL Outcome Data Requirements: Educational Attainment, Employment, Wages, & Use of Data for Continuous Improvement Tracking Performance Outcome Data • Each college will track implementation of programs and related strategies • Program Completion • Retained in Program • Retained in Other Program • Credit Hours Completed • Developmental Skill Improvement • Earned Credentials • Further Education • Employment Status upon program completion (1st, 2nd, and 3rd quarters) • Wage data upon program completion (1st, 2nd and 3rd quarters) IV. Action Implementation progress and performance measures will be shared with the Consortium and colleges on a quarterly and annual basis. Based on thoughtful interpretation of data, colleges will undertake steps to ensure continuous program improvement. Analysis & Thoughtful Interpretation For Continuous Improvement

  6. REMEMBER, PROGRAM CREDENTIALS ARE AN IMPORTANT OUTCOME. MAKE SURE YOU ARE TRACKING EVERY CREDENTIAL I. Program • Program Code • Program Type • Program Award • Program Credential #1 Enrolled or Not • Credential #1 Type • Credential #1 Start Date • Credential #1 Weeks • Credential #1 End Date • Credential #1 Credit Hr Value • Credential #1 Award V • Program Credential #2 Enrolled or Not • Credential #2 Type • Credential #2 Start Date • Credential #2 Weeks • Credential #2 End Date • Credential #2 Credit Hr Value • Credential #2 Award

  7. Great, Let’s Take A Closer Look At Building The Participant File • PROGRAM OF STUDY WORKSHEETS-----There are 31PROGRAMS and 13 Member Colleges. To aid in your participant data collection and educational outcome tracking, you will be given an EXCEL file customized for each program at your college. • Depending on the structure of a program, the customized file will contain one or more set of fields associated with stackable, intermediate credentials which lead to the FINAL program award. • Record Layout For Participant File and Review of Sample File.

  8. Submitting Your Participant Data Files • We value your data and respect the need for confidentiality and data security during transmission and storage. All data are encrypted with 256-bit SSL encryption on and during transfer. In addition all data are maintained and stored with 256-bit AES encryption and backed-up on a nightly basis. • Access Cosgrove & Associates Website www.jmcosgrove-associates.com • Click on Data Sharing, Top Left Side. A complete description of the security and encryption protocol is provided on the Data Sharing page. • Use the embedded Data Collection/File Sharing link to upload your data files. You must include your email address to submit your files.

  9. Quarterly Reporting, Outcomes & Impacts: Remember Behind Every Number Is A Student and A Life To Be Changed

  10. Customized Tools For Progress Measures and Quarterly Reporting • Each member college is engaged in the development of innovative programs to better meet the needs of its students. The progress measures and quarterly reporting process are great opportunities to share your success stories, describe lessons learned, and document program outcomes

  11. Questions and Suggestions For Additional Assistance Contact Information John Cosgrove jcosgrove27@gmail.com 314.913.6159 Maggie Cosgrove magcosgrove@gmail.com 314.610.2799

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