Achieving GIS Project Sustainability

1. Achieving GIS Project Sustainability Samuel M. Kamara, (GIS and Quality Infrastructure Expert) M.Sc. (GIS & Planning), B.Sc.(Hons), CCNA, CPPM, CHRM,CQMS. Freetown GIS Conference 2013 URBANPLANNINGPROJECT Supported by… Ministry of Lands, Country Planning & Environment The Freetown City Council

2. Content • What is GIS? • Operational GIS • GIS Project Sustainability • The road map to Sustainable GIS Project - Case Study • Conclusion

3. What is GIS? GISsare computer-based tools capable of gathering, storing, mapping and analysing geographically related data I.E. A system of hardware, software, and procedures… designed to support the capture, management, manipulation, analysis, modeling, and display of spatially reference data for solving complex management problems

4. GIS HARDWARE GIS SOFTWARE GIS PROCESSES OPERATIONAL GIS GIS COMMUNITY GIS DATA Operational GIS An Operational GIS has 5 (five) components that combine to make the system work. These components are critical to a successful and sustainable GIS.

5. COMPONENTS OF A OPERATIONAL GIS 1. GIS Hardware Hardware is the computer system on which a GIS operates. Today, GIS software runs on a wide range of hardware types, from centralized computer servers to desktop computers used in stand-alone or networked configurations. 2. GIS Software GIS software provides the functions and tools needed to store, analyze, and display geographic information.

6. COMPONENTS OF A OPERATIONAL GIS 4. GIS Data Perhaps the most important component of a GIS is the data 5.GIS Community • GIS technology is of limited value without the people who manage the system and develop plans for applying it to real world problems. GIS users range from technical specialists who design and maintain the system to those who use it to help them perform their everyday work. The identification of GIS specialists versus end users is often critical to the proper implementation of GIS technology.

7. GIS PROCESSES A successful GIS operates according to a well-designed implementation plan and business rules, which are the models and operating practices unique to each organization.

8. Working Group: Multi-disciplinary team of experts Setting Up a GIS Project Sustainability Literature Review GIS projects are not same as other projects, in terms of design, cost, and implementation. Data Acquisition Suitability Map Data Integration Image Processing Suitability Map Multi-criteria Evaluation

9. Case Study The Urban Planning Project URBANPLANNINGPROJECT The Project concerning EU Support to the Freetown City Council and to the Urban Planning Authorities, European Aid/SL/128037/D/SER/Cris. No.: FED/2010/250-190. Ministry of Lands, Country Planning & Environment The Freetown City Council

10. Geoportal for for Urban Planning Activities • One-stop centre for reproducing, transfer and use of geodata as well as mapping services from any location via internet • Functions include: • Stakeholders application • Data Searching • Data Cataloguing • Report Generating • Based on Enterprise Wide Application functioning as tools for • Supporting back office processes (State Government administration) • Sharing of resources • Providing data and simple analysis • Increasing productivity and efficiency, decision’s rationale

11. AIM & OBJECTIVES Current Layout Plan Base Map Functions and Role of MLCPE - MLCPE & Technical Departments - - Digital Lot - Local Authorities GIS BASE MAP GIS DATABASE DESIGN GIS DATABASE Data Sources Base Map - Data Standardization Land Usage - RFN Metadata Physical - RSN - Environment INT Standard I Transportation - RTD Public Facilities - RT Land Information - Geopolitic - Population - - Training Socio - economy - - Phase I Hardware & software 1) 1) MLCPE Monitoring System Training 2) GIS Web 2) Phase II Hardware & software 1) 1. FCC Monitoring System Training Phase III 2) 2. GIS Web Enhancement Hardware & software Development Phases • Considers the need and functions of MLCPE & FCC in Sierra Leone • Topographic base map for data development • Database is leveled with the requirement set by TA metadata and International standards • Source of data for data sharing with stakeholders

12. The GIS Project Main Functions A B C D REMOTE SENSING INPUT OUTPUT Maps Other Systems Report Tables Map GEOGRAPHICAL INFORMATION SYSTEM Field Survey DATABASE MANAGEMENT SYSTEM Photograph Collecting And Checking Storing And Retrieving Manipulate And Analysis Output and Repot Database Statistics Data For Digital Database Statistic Package User Requirement Input Data For Model

13. Data list Data acquiring Data validation GIS Mapping Assessment Simulation Decision-making • THE METHODOLOGY CONSISTS OF FOUR DIFFERENT STAGES: BASIS OF METHODOLOGY Decision Data output Data input Output Data import/export Pre-processing Processing/classification Geo-database GIS interpretation Spatial analysis Multi-criteria evaluation Statistics

14. GIS data model • Projection • Policy & Strategy • Land Use Strategy Application of GIS for Mapping A definition of information needs The QI data model Sub Models A. Land Resources B. Infrastructure resources C. Quality infrastructure resources B data collection & dissemination instruments Land Use Assessment APPLICATIONS • Land use ,Physical Characteristics • Standards and regulations • Industries & Commerce • Population & Socio-economy • Production • Environment • Public amenities & Utilities • Transport infrastructure C Institutional framework Decision Implementation Relationship within Decision Making Systems in GIS Projects Decision making work flow The model developed for implementation of a Sustainable GIS Project

15. Stage 1 Data list Data acquiring Data validation GIS

16. KLCC Data acquisition and Processing DATA SOURCE Paper maps Record files CAMS Data Standard sheet Aerial Photo Quickbird Satellite Image IKONOS Satellite Image Landsat-TM Satellite Image CALS Data

17. Stage-2 Data import/export, Pre-processing, Processing/classification Geo-database design

18. Environment + Standards &regulations + Geopolitics + Hydrology + Public Facility + Population + Transportation + Land Use + Administration + Planning + Socio-Economy + Utility + Database design.. Urban Planning DATA SETS The data sets are grouped into discrete data layers, and clearly articulating the decision criteria, and applying the criteria-based decision model in GIS, to develop suitability map for a comprehensive and defensible Urban Planning scenario Education + + Agriculture

19. STAGE 3 • GIS interpretation • Spatial analysis • Multi-criteria evaluation • Statistics

20. Development of Alternative Scenarios Assessment of Scenarios Selection of Scenario Development of UAZ Layers decision support & Statistical software Scenario Base software Enhancement of Methodology Urban Planning Geodatabase ImplementationProcess GIS software user interface Urban Planning Scenario Decision making Software

21. STAGE 4 • Mapping • Assessment • Simulation • Decision-making

22. FREETOWN MUNICIPALITY OVERVIEW

23. FREETOWN BUILDINGS STATUS 2013

24. CURRENT LAND USE 2013

25. NPA NETWORK

26. POPULATION ESTIMATES FOR 2012

27. LOCATION OF BENCHMARKS

28. FREETOWN GREEN AREAS

29. Factors not allowing Sustainable and effective GIS project • Lack of effectiveness in information sharing • Inadequate institutional support for communication among stakeholders • Lack of effective means for public participation • Information system developed should provide solutions to these issues and support procedures of planning, monitoring and decision making

30. Conclusion As in all organizations dealing with sophisticated technology, new tools can only be used effectively if they are properly integrated into the entire business strategy and operation. To do this properly requires not only the necessary investments in hardware and software, but also in the retraining and/or hiring of personnel to utilize the new technology in the proper organizational context. Failure to implement your GIS without regard for a proper organizational commitment will result in an unsuccessful system

31. THANK YOU