Kansas Educator Evaluation Protocol (KEEP)

1. Kansas Educator Evaluation Protocol (KEEP) Scott Myers KSDE at the KNEA June 5, 2013

2. Where We Currently Are in the Process Waiver Districts Have Chosen Their Evaluation Systems for 2013-2014 Multiple Measures and Defining Significance KEEP Repository Upgrades are Complete for 2013 KEEP Website has Numerous Training Materials KEEP Guided Practice is Being Created Trainings are Being Held Throughout Kansas

3. WAIVER - Principle 3: Supporting Effective Instruction and Leadership Implement teacher & principal evaluation & support systems will: Use for continual improvement of instruction Use at least 3 performance levels Use multiple measures including student growth as significant factor Evaluate on a regular basis Provide clear, timely, and useful feedback Use to inform personnel decisions

4. Districts Have Chosen Their Evaluation Systems for 2013-2014 As of June 3, 2013 – 278 districts have submitted their Assurances Form 267 districts have had their Assurances Form approved 93 districts will be using the KEEP Repository 146 districts will be using vendors 46 districts will be using locally created evaluation systems

6. Multiple Measures Recent Developments Focus Groups provided a list of possible measures KSDE collaborates with REL to modify list of measures - Collected KSDE will identify a “default list” of measures – See Measures Chart KSDE will identify a “default matrix” of significant – See Examples KSDE Flexibility Waiver work

7. Multiple Measures Currently Used Examples Use Multiple Measures including student growth as significant factor. State Assessments must be used. Other Default Measures May Include: • Student Portfolio’s • Common Assessments • MAPS • Lexile Reading Scores

8. Other Multiple Measures We are looking at data that measures more than just academic preparedness, such as 21st Century Skills Critical Thinking Employability Technical Skills SBoE has previously approved the College and Career Ready definition.

9. Teachers and Leaders Co-Construct the Educator Evaluation Multiple Measures District Selections – from default list or KSDE other approved measures Validation – REL, KSDE content area specialists, or LEA able to meet valid and reliable criteria Significant Student Growth Determining significant – Matrix, Other Samples Establishing timeline for growth – Student Growth Percentile

10. Default List of MeasuresTeachers are Categorizedsee draft list Elementary Pre-K K 1 2 3 4 5 6 Middle School 6 7 8 High School 9 10 11 12

11. Defining Significant

12. Significance Definition The change in student achievement for an individual student between two points in time, determined using multiple measures To include gains and progress toward post-secondary and workforce readiness To include progress in academic and functional goals in an individualized education program or meeting academic student growth objectives

13. 5th Grade Curriculum Standards 85% Grade Level Expectation 85% Assuming 85% of students exiting 4th grade accomplished 4th grade curriculum, the expectation would be at least the same amount of growth would occur by completion of the 5th grade, or on any given measure used. Example: In a class of 24 students, 20 students would be above the Grade Level Expectation line by the end of the Academic Year. 24 x .85 = 20.2 This scenario would indicate significance. Reference: Blue Print for Reform

15. Suggestions for Using Multiple MeasuresNote: Multiple Measures are only part of the Educator Evaluation

16. KEEP Repository Upgrades are Complete for 2013 After listening carefully to Pilot 2 feedback, the following upgrades were completed in the KEEP Repository in April 2013: EDCS - Evaluator and Observer assignment batch selection for evaluation roles Status Cycle options Beginning of Cycle Assessment Rubric The Evaluator role will have the ability to enter Observations Ability to edit and delete the Observations the user entered Summary Rating form available during the End-of-Cycle Conference Ability to unlock a Summary Rating during data entry period Ability to unlock Evaluator Conference signoffs Display Evaluator’s name and Evaluatee’s license expiration date Printer friendly format Add, delete and print buttons Additional ideas for upgrades will be taken throughout the coming school year 2013-2014, during Pilot 3.

17. KEEP Website has Numerous Training Materials The KSDE KEEP Fact Sheet The KSDE Evaluation Systems Map 2013 KSDE Board Presentation - Identifying Multiples Measures and Defining Significant, Bill Bagshaw, Tuesday, May 14, 2013 The May 2013 KEEP Schematic Map is helpful in explaining how KEEP works. The new May 2013 KEEP Users Guide is now available. The KEEP Handbook The KEEP Train the Trainer PowerPoint from the March 25 and 28, 2013 workshops held in Topeka and Salina

18. KEEP Guided Practice is Being Created • Online Trainings • Individualized, Repeatable Practice • Multiple methods of learning: • Videos • Guided practice with multiple tries • Printable step-by-step instructions • PowerPoints

19. Trainings are Being Held Throughout Kansas Trainings are being held now throughout Kansas districts Future training are being scheduled for Fall 2013 to start in August Service centers have been trained to offer KEEP trainings All trainings are listed on the KEEP website

20. Inside the KEEP Repository / Archive These titles are the menu items across the top of the KEEP Repository webpages. List of Items in the Repository – Also See KEEP Handbook and User’s Guide • Assessment Rubrics • Goals • Artifacts • Informal Observations • Conferences • Individual Growth Plan • Summary Rating

21. KEEP Repository Homepage On the left side menu, Evaluation is where the teacher clicks to start the process and access the KEEP Rubrics.

22. KEEP Repository Assessment Rubrics The teacher begins to fill out the rubric here.

23. KEEP Repository Assessment Rubrics – Adding Comments Box and Documents

24. KEEP Repository Goals Area

25. KEEP Repository Adding Goals

26. KEEP - Adding Goals, Timeline Resources Needed

27. KEEP Repository - Adding Goals, Expected Outcomes, Proposed Actions, Timeline, Resources Needed

28. KEEP - Adding Artifacts

29. Artifact is now ready to UPLOAD

30. Artifact is now added.

32. KEEP – Observer Section

33. Observer adds comments and can see them displayed.

34. Observers can add artifacts.

35. KEEP – Evaluator Section

36. KEEP – Evaluator Section Select Educator

37. KEEP – Evaluator Section See that the Educator Rubric Has Been Completed

38. Work with the Teacher on Expected Outcomes, Proposed Actions/Activities Timelines, Resources.

40. Summary Rating Webpage Constructs 1, 2, 3, 4

41. Questions Scott Myers, Director Teacher Education and Licensure Kansas State Department of Education 120 SE 10th Ave, Topeka, KS  66612 An Equal Employment/Educational Opportunity Agency The Kansas State Department of Education does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: KSDE General Counsel, 120 SE 10th Ave., Topeka, KS 66612; 785-296-3201