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Air India Ltd. Document Management System

Friday, November 7, 2014. Air India Ltd. Document Management System. DMS will result in lots of saving at financial & operational level for Air India Ltd.

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Air India Ltd. Document Management System

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  1. Friday, November 7, 2014 Air India Ltd. Document Management System

  2. DMS will result in lots of saving at financial & operational level for Air India Ltd. Document management system is a major opportunity for Air India Limited to move towards a paper less office where relevant information will be in digital format easily available to authorized personnel Increase employees productivity & efficiency Better document flow control with traceability Lower costs while overcoming operational barriers (Couriers & storing space saving) Fast information availability with more transparency Better access and security for confidential information Reduce paper printing Environmental friendly (Greener Working Practices i.e. E-mail’s) Strengthen coordination between Air India departments & employees AI Ltd. DMS Implementation

  3. Benefits of DMS Implementation • Employees can use it as a centralized repository to store and also distribute important documents to relevant persons • Employees can access documents from anywhere in the world by logging in through valid user id and password • DMS provides various advanced security and version control features like, access control, multiple version control, Audit trail of each document etc. • DMS can be used to see document history like who has modified the document and when • Automate capture of structured or unstructured documents • Create rule based workflows to automate business processes • Automate Notifications • Automate approval, review and changes process • Provide search capability with advanced option that include meta data based search feathers Go to IT Energy Efficiency Scenario AI Ltd. DMS Implementation

  4. Air India Document Management System Some Screen Shots AI Ltd. DMS Implementation

  5. Employee can log in to portal by typing URL– http://dms.airindia.in; It will take on this screen with different links, where they can click on DMS- Departmental Access to access AI DMS Portal Main Screen 1 2 3 5 4 7 6 9 8 10 11 12 1: URL for Air India Fileserver – Type http://dms.airindia.in 2:Air India Fileserverlink:DMS Staff Access– To access circulars and public domain information 4:Web Mail link - To access Web mail 5:Operations website link 3:DMS link – to access DMS system with authenticated DMS id Only 12:Corp. Environment policy link 6:Air India website 7:Flight Safety website 8:Click portal link 9:QMS Website 11:Corp. Quality policy link 10:Corp. Safety policy link 5 AI Ltd. DMS Implementation

  6. Once user will click on document management system; They will come on this page and type in user name and password to access AI DMS DMS log in Screen 1 2 3 4 4:Home Page User can click here to go to home page 1: DMS User id Type in user id 2: DMS password Type in the password 3: log in to DMS System Click on it to log in to DMS 6 AI Ltd. DMS Implementation

  7. As, User come on DMS, They have different options links to access documents and links Overview of different buttons available on DMS mail screen 5 4 1 2 3 1. Folder structure -Information and documents is structured in a meaningful way which will be shown as per access right of users 2. Add a document - to add a single document (scanned or soft copy) from local system 5: Help - User can click here to go to Helpdesk 3. Drag and drop for multiple documents - Using this tool multiple documents can be uploaded simultaneously 4: Search option - Different option for normal and advanced search option 7 AI Ltd. DMS Implementation

  8. As, User come on DMS, They have different options links to access documents and links Overview of different buttons available on DMS mail screen 4 1 3 2 1. Folder structure -Information and documents is structured in a meaningful way which will be shown as per access right of users 2. Select document to open – User can select appropriate folder 3. Open the document- User can click on the document or right click on the document to open and view the document 4: Help - User can click here to go to Helpdesk 8 AI Ltd. DMS Implementation

  9. Thank You ! 9 AI Ltd. DMS Implementation

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