North Carolina Council on Developmental Disabilities

1. North Carolina Council on Developmental Disabilities Bidders’ Workshop Informational Call Conducted in the NCCDD Conference Room April 18, 2013 Call in Number: (877) 848 - 7030 Access Code: 4460894 This workshop is conducted in response to the Request for Applications (RFA) Released March 2013

3. Requests for Applications (RFA) View Details on DD Council Web Site nccdd.org and ddsuite.org RFA #: 2013 – 01: Bridging Practice and Policy: Transitions from Adult Care Homes (State Plan Goal 2, Objective 4) RFA #: 2013 – 02: Medical and Health Homes for People with Intellectual and Other Developmental Disabilities: Coordination, Collaboration and Community (State Plan Goal 2, Objective 7)

4. General Information RFA #: 2013 – 01 Bridging Practice and Policy: Transitions from Adult Care Homes  The intent of this Request for Applications is to create a cost-effective, policy and practice blueprint or “bridge” for people with I/DD who currently reside in Adult Care Homes (ACH) and prefer to live in a home that they lease, share with people of their choice, or own. The initiative will clearly delineate practice innovations and policy changes with the potential to assist individuals with intellectual and other developmental disabilities to transition from ACHs to homes of their own, with the appropriate services and supports. It will also address barriers and propose solutions. To carry out the intent of this objective, the NCCDD will make available an award of up to $75,000 each year for up to three years. These funds may not be used for direct services to individuals with I/DD. This grant is not open to providers of direct services or to for profit organizations. There is a required minimum of 25% non-federal matching funds. The initiative will begin on September 1, 2013 and may run up until June 30, 2016. The initiative will be level funded and is not subject to the declining federal participation ratio. *This is not a pilot demonstration; it is an effort to set the stage for potential transitions To the community for people with I/DD.

5. General Information RFA #: 2013 – 02: Medical/Health Homes for People with Intellectual and Other Developmental Disabilities: Coordination, Collaboration and Community The intent of this initiative is to promote systems change innovations that support healthy lives in the community for people with intellectual and other developmental disabilities (I/DD) and their families. This RFA will produce 1) a Medical and Health Home1 model that meets the unique needs of people with I/DD and their families and 2) recommendations for better coordination and collaboration in the management and delivery of primary health care services and long- term services and supports, specific to people with I/DD. To carry out the intent of this objective, the NCCDD will make available an award of up to $75,000 for the first grant period beginning September 1, 2013. There is a required minimum of 25% non-federal matching funds. The grant will not be subject to the declining federal participation ratio. If the grantee is successful in completing the first 12-month grant period, it may request continuation funding. The grant may be funded for up to a total 36 months.

6. General Information • Grant application must be submitted via the DD Suite by 5:00 P.M., Thursday, June 27, 2013. • Late applications will be refused. • All submissions must follow DD Suite format, as outlined in Grant Application Submission Checklist. • Documents requiring a signature must be signed, scanned and saved in PDF and included with electronic submission.

7. Suggestions • Get familiar with the DD Suite. • Complete and save work in Word Format, then cut and paste in DD Suite. • Save frequently in DD Suite. • Get an early start.

8. www.ddsuite.orgRefer to DD Suite 4.0 Grant Application Instructions • North Carolina Notice of Fund Release • New Users Must Create an Account • Multiple Users for Single Grant

9. Apply for this Grant

10. Apply for this Grant

11. Organization Staff

12. Initiative Profile Page

13. Initiative Profile Form (Refer ATTACHMENT: Becomes Application Cover Page) • Specify the RFA for which you are applying • Provide a title for the initiative • Applicant Agency • Organization that will receive grant award. Must be a legal entity (public agency, private not-for-profit). • Initiative Director • The person responsible for carrying out the terms of the grant. • Signature of Organization Director/Authorized Official • The person having legal authority to enter into binding contracts; determined by applicant agency.

14. InitiativeProfileForm (cont.) • Implementing Agency • Organization responsible for carrying out the terms of the grant application. (Must disclose any sub-contractor). • Financial Information • Proposed costs of first year of initiative (consistent with Budget Narrative).

15. Initiative Outline FormProduces Scope of Work • 7 Sections; multiple part questions • Varying character limits

16. Initiative Outline Form (cont.)

17. Initiative Outline Form (cont.) • Framework for proposed initiative • Descriptive summary • Evidence-based, best/promising practice or policy

18. Initiative Outline Form (cont.) • Describe Applicant Agency -Describe qualifications, experience applicable to proposed initiative. - Organizational Structure for Initiative Provide an organizational chart of the initiative, and how it fits within the applicant agency’s organizational structure. • Current and past collaborative effortsrelated to proposed initiative. • Collaborative efforts including people with intellectual and other developmental disabilities and families.

19. Initiative Outline Form(cont.) • Describe Need for Initiative • Describe relative data, data gaps, trends. • Describe Target Population • Must target people with intellectual and other developmental disabilities.

20. Initiative Outline Form (cont.) • Outcome Measures • Indicate outcome measures that will be used to determine extent initiative is meeting goals and objectives. • “Route to Success” Logic Model • Developing, implementing, and evaluating proposed initiative. (Refer to Handout)

21. Initiative Outline Form (cont.) Sustainability/Promotion of Proposed initiative • Will applicant develop a replicable, cost effective model or approach? • Will materials be created? • Will initiative create/connect with social media? • Will the initiative effect lasting, system-wide change in policies or practices?

22. Initiative Outline Form (cont.) • Monitoring and Evaluating • Provide a detailed description of how applicant will monitor and evaluate performance activities and outcomes. • Describe how and when applicant will assess or use proposed evaluation tools to measure whether objectives are achieved. • Include timeline; target dates; and responsible initiative staff/agency partner.

23. Initiative Outline Form (cont.) • Initiative Personnel • Describe roles and responsibilities. • Sub-contractors • Proposed Resources • Describe type, amount, distribution, etc. • E.g., operational, informational, technical • Potential Partners • Describe plan for partnering with stakeholders.

24. Initiative Outline Form (cont.) • Timeline Must Reflect Three Years • Describe goals, objectives, activities, and outcomes for proposed initiative reflecting 3 years. • Note: Information in Workplan Section reflects 3 years. Budget Information in Initiative Budget Section should only reflect 1 year.

25. Initiative Work Plan Reflect 3 years • Objective • List each objective separately. • Activity • Define the activities necessary to achieving the objective. • Timeline • Projected start and completion date for each activity of an objective should cover three years. • Responsible Person • Identify person(s) responsible for completing each activity. • Performance Measures • Identify corresponding performance measures for each objective/activity. • More than one area of emphasis possible.

26. Initiative Work Plan

27. Initiative Work PlanPerformance Measures(Refer to Handouts)

28. Budget/Budget Narrative

29. Budget/Budget Narrative • Budget Categories • Provide detailed budget information on each line item (see handout) . • Indirect costs (see handout). • allowable only with approved, indirect, cost rate documentation. • Total Program Cost • The sum of matching share & NCCDD funds required to fund theinitiative.

30. Budget/Budget Narrative • Matching Share • Cash • “In-kind” (e.g., cost of office space or staff time contributed by grantee). • Your share of the initiative budget at 25%: $25,000.00

32. Assurances Includes: • Reporting requirements • Annual audits • Acknowledgement of Council support • Reimbursement process • Unallowable expenses (e.g., pre-award expenses, real estate) • Grant Modification procedures • Be sure to read Assurances!

33. Conflict of Interest • Provide Authorizing Organization Conflict of Interest Policy

34. Not-for-Profit Organizations • Provide copy of tax letter from IRS (i.e., 501(c)3 documentation)

35. Endorsements(Not Required) • Letters of endorsements and support indicating coordination/collaboration from agencies and organizations at the state and community level described as initiative partners.

36. Grant Award NCCDD will make available an award of up to $75,000 each year for up to three years. These funds may not be used for direct services to individuals with I/DD. This grant is not open to providers of direct services or to for profit organizations. There is a required minimum of 25% non-federal matching funds. The initiative will begin on September 1, 2013 and may run up until September 30, 2016. The initiative will be level funded and not subject to the declining federal participation ratio.

37. Award Process • NCCDD staff complete Grant Application Checklist (refer to handout) • Grant application selection committee will make recommendation to the NCCDD • NCCDD will determine grant award at August 16 Council Meeting • Implementation of grant will be September 1, 2013

38. QUESTIONS&CONTACT INFORMATION RFAinfo@nccdd.org. RFA & Application Content North Carolina Council on Developmental Disabilities 3125 Poplarwood Court, Suite 200 Raleigh, NC 27604 www.nccdd.org 800-357-6916 or 919-850-2901

39. Thank you for participating today, and for responding to our Council’s Request for Applications..