Associated Students Finance Process

1. Associated Students Finance Process Presented by Nikki Cayanan Schaper, Director of Student Life

2. The Budget Process – Bylaws Article II. Sec. D • Fiscal Year = July 1 – June 30 • January: Senate Budget Development (SBD) Committee starts meeting to determine timeline for the process. • February: • Applications are available for line item funding for next fiscal year. • Line item: monies set aside for a specific program or area of responsibility. Ex. Alcohol Awareness Week, Senate, Executive Board • Hearings are held for all requests.

3. The Budget Process – Bylaws Article II. Sec. D • March: • SBD Committee deliberates about line item funding requests. • Prioritizes needs and requests • Develops fiscal year budget • Presents to Senate at the end of the month • Senate has the opportunity to give feedback

4. The Budget Process – Bylaws Article II. Sec. D • April: Senate approves new fiscal year budget. • July: New budget is effective • August – May: Clubs have the opportunity to request funding for activities.

5. AS ACCOUNTS • AS General Fund – revenue generated from the sale of ASB Stickers. • Student Representation Fee - $1 fee that students pay at registration. • Restriction on use only for lobbying efforts, travel • Campus Center Fee - $1/unit, NTE $10 annually. • To be used for the building, maintenance, furnishing and operation of the Campus Center.

6. Budget Development Priorities • First check anticipated revenue for each account. • General Fund = $30,000 • Student Rep = $30,000 • Campus Center = $121,000 I will only go over General Fund today due to time constraints.

7. AS General Fund - Priorities • 7% Reserve • Areas of Responsibility: minimum required to operate. • Executive Board • Scholarships • Office Supplies • Student Activities (WOW!, Handle Your Business Days & End of the Year Receptions for ICC and AS. • Supreme Court • Technology

8. AS General Fund - Priorities • Senate & ICC • Look at line item requests for both clubs and programs. • Senate = Senate programs and campus wide programs • ICC: • club events (line item requests) • a bulk of money to be allocated during the academic year • Senate usually gets 30% more than ICC • Campus wide events (line item requests) • Senate events

9. Re-Cap • You have 2 opportunities to request funds: • Budget Development Process – for next fiscal year • Mid-year funding requests – to be funded out of ICC – Additional Club Events line item ($5,995 for Fall & Spring)

10. Mid-Year Funding Request Process • Complete funding request form • Submit to Student Life • Senate Finance Subcommittee will discuss it and make a recommendation to the Senate. • You have the opportunity to come and speak on the request. • Senate considers it at their meeting. • You have the opportunity to come and speak on the request. • Senate approves/or not approve • You have the opportunity to come and speak on the Senate Finance recommendation.

11. Tips on Filling out the Form • Fill in all questions asked • Itemize the breakdown • Breakdown cost per student • Ensure that all funding is going directly to students – not non-students!

12. Tips on Lobbying Your Request • Minimize cost per student • Answer & complete all questions on the form • Itemize your costs on the form • Attach a complete budget for the entire event even if you are asking for partial funding. • Include a justification on the narrative

13. Tips on Your Presenting to the AS • The person completing the form should always be the one presenting the information at the meeting. • TALKING POINTS: Try to think of all the possible questions they may ask you and how you would answer them. • Sell the event! • Who, what, when, where & why • How does it fit the mission of SBVC and the AS? • How does this event directly benefit students on campus?

14. Questions? Call Nikki Cayanan Director of Student Life (909)384-8986 dcayanan@valleycollege.edu