Ministry of Human Resource Development Government of India

1. All India Survey on Higher Education As on 30 September 2010 Ministry of Human Resource Development Government of India http://www.dte.org.in http://www.aishe.gov.in

2. Coverage and Registration Key Data • The data is to be filled by all the institutes Offering Courses after 12th for minimum 9 month duration or courses after 10th for minimum 3 years duration. • The institutes affiliated to Universities are supposed to fill the Data Capture Format (DCF)- II. The University can fill the data of the institute or University can create user account for the institute and update the data. • The institutes not affiliated to Universities are called as Stand Alone Institutes and are supposed to fill the Data Capture Format (DCF)- III. The Directorate of Technical Education is the STB/DTE-Officer to approve User ID for the stand alone institute. Hence the institute has to select the Role as “Institute-STB/DTE-Officer” at the time of registration and preferably use the 4 digit DTE Code for identification. If the code is not available for institute, institute should use other User ID having the four digit code in the User ID. • The institute should note down the User ID, mobile Number, e-mail address, security question and it’s answer. The system send the email about successful registration, approval, password recovery, etc.

3. Steps to be followed by Institute • Registration by Institute with Role as “Institute-STB/DTE-Officer” - System send the email to the user about successful registration and intimation to contact Nodal Officer • Approval by the STB/DTE Officer - The State Technical Board/ Directorate Technical Education Officer shall approve the user and system shall send e-mail and SMS to the institute. • Download the e-Form – The institute should download e-From DCF-III and open in Acrobat Reader 10 and above. • Filling Data – The e-Form need to be filled with the data as per guidelines given. • Uploading Data – The institute should check the form and upload through login. • Correction – The institute can modify the data and again check, if any corrections need to be given.

4. Create New User Click on New User

5. Fill the Role Profile • Role* as "Institute-STB/DTE-Officer “ • The institute should select the name of the institute amongs the list available , If the name of the Institute is not observed in the List, then contact to Regional Office or DTE Office. Next Step …….

6. Login Details • For user ID- preferably use the DTE Institute Code. The system shall check the availability and warn if the user id is already registered by other user. • Password Should Enter by their Instruction Next Step…

7. Contact Details • Email ID Should Enter Correctly ,

8. Registration • The system shall send a mail to the User regarding successful registration (check mail from helpdesk-aishe@nic.in). • The institutes not in the list shall be be communicated to MHRD for updation and then the institutes shall be able to register. • The DTE, registered as STB/DTE-Office role, shall approve the institutes. The system shall send a mail to the User regarding successful approval. The system shall send SMS to the registered mobile about the approval. • Please check the mail regarding approval.

9. Download e-Form – DCF-III • The user has to Download the Form DCF-III available in the left side menu after Login. • Click on standalone Institution Form DCF-III ,Select State “27 – Maharashtra” and select your institute name from the list and click on “Download Form” button

10. Save the Adobe pdf file on your ComputerIf the Adobe Reader X (10.1.1) or above is not available with the institute, please click here to download Adobe Reader 10. and install the Adobe Reader X (10.1.1).

11. Open the Saved File form and start to fill the information Select the Year as 2010-2011

12. Block 3A Basic Information The Name of the institute will appear automatically. The other details need to be filled carefully.

13. Continuation of Block 3A….

14. Block3B Details of Programms offered by Institute • Faculty/School Name means Name of the Institute- May be kept blank for Stand Alone Institute. • The name of the Department need to be added. The courses are to be added in this department as per Block 3B(2) • These Department/Centers shall be have Teaching Staff / Non Teaching Staff. (Block 3C) The Common Departments shall be like Humanities, Science, Applied Mechanics, etc.

15. Continuation of Block 3B (2)….. Statutory Body through which approved  Select All India Council University through which approved  Keep itblank

16. Entering of Disciplines in 3B(2) • The various disciplines (example Civil Engineering, Mechanical Engineering, etc) need to be added one by one. • In case of Shift Programme- Append First Shift / Second Shift after Discipline Name. ( Computer Engineering- Second Shift). • Regular Programms Details - The programmes in which students are enrolled. The Faculty/School Column can be Blank or that of the institute Name. This data is linked with the Enrolment of the students. • Distance Programme Details –not in your institute keep it blank

17. Block 3C Staff Information Teaching Staff This data is to be filled for each department listed in BLOCK 3B item 1. PWD- Persons with Disability Other Minority means Christian, Sikh, Buddhist and Parsis All the fields should be filled. The appropriate Remark can be selected if Category-wise data is not available, OBC data is not maintained or Minority Data is not maintained. The break up of the Total need to be filled carefully. If the data is not maintained, leave the required filled blank and not zero (0).

18. Entering Teaching Staff Data • The data is to be entered for Teaching faculty in each department, listed in 3B(1.1) • The Designation in a department should not be duplicate. If the Lecturers are in various Grade Pays, use the “,” ( example 6000,7000) under Grade Pay Column • If the Designation is not available, select equivalent Designation and put remark in Block 3H. • The figures of Category wise Faculty, Minority Wise Faculty, Gender wise faculty need to be entered properly.

19. Block 3C Staff Information-Non-Teaching Staff Staff Type - Select the Staff Type as 'Non Teaching staff Excluding Librarian / Physical Education' or 'Library Staff' , 'Physical Education Staff'. Group - Select as 'Group A', 'Group B', 'Group C','Group D'

20. Block 3D- Number Of Students Enrolled In The University/Institute • General Total :- Include all candidate open, reserved, PWD(Persons with Disability ),other Minority (Christian, Sikh, Buddhist and Parsis) and minority (Religious and Linguistic ) PWD should take from general Total Other Minority (Christian, Sikh, Buddhist and Parsis take figure from the general total Minority (Religious and Ling) take from the general Total • Girls Total : out of General how many girls are enrolled • All the fields should be filled. The appropriate Remark can be selected if Category-wise data is not available, OBC data is not maintained or Minority Data is not maintained. The break up of the Total need to be filled carefully. If the data is not maintained, leave the required filled blank and not zero (0). • This data is to be filled for each Department/Center listed in BLOCK 3B item 2 for all the years. If the programme is started new, then only first year data will be filled and remaining shall be zero (0) • If the distance course are not running in your institute keep all fields blank

21. Block 3E- Examination Results Only Final Year Students Data who are passed in 2010-11 The data of Regular courses of Final Year results of 2010 batch is to be entered. Please do not enter the results of other than final year. If the data of Distance Mode is not in your institute, please keep that fields blank

22. Block 3F- Financial Information ( Rs. Thousands only) Financial Year 1 April 2010 to 31 March 2011 • The Income and Expenditure for the Financial Year is to be given. The total shall be calculated by the system. • The amount is to be given is '000 Rs means is Rupees Thousands. ( Example Rs. 1,23,313 can be entered as 123.3)

23. Block 3G and Block 3H Block 3H- REMARKS The institute is free to give appropriate remarks- It may be related to Results, Affiliation, Staff Data, data interpretation, etc. In case of OBC, the Bifurcation of OBC as per Central Government need to be given as VJ/DT, NT-B, NT-C, NT-D, SBC for Staff and Students.

24. Check Form • The user has to click on the “Check Form” button to validate the data. • The error message shall be displayed and the cursor shall move to the error location. • Rectify the error and again click on the “Check Form Button”. • Once the Form entered correctly, the message as “CheckForm Passed” will be displayed and “Check Form” button shall be disabled. • The File is ready for uploading. • The user has to login and upload the file through Form Management Link. • If it is observed that the data is not correctly entered, please click on “Modify” button to correct the data. The user has to do the corrections and do the “Check Form” activity again. The user has to upload the checked form again through login.

25. UploadingFile 1. Click on Form Management 3.Upload the Form 2. Choose the file Select the File by clicking on “Choose File” button and click on “Upload Form” button to upload, It may take max 2- 5 minutes for uploading the file IF the form is not checked, the system shall give error and institute can not upload the form.

26. Any Queries Contact Details : • Directorate of Technical Education, Maharashtra State, Mumbai (022)30233466 • Dedicated email address to communicate with institutes regarding AISHE : statistics.dte@gmail.com. The institute can send the .pdf to the above email for their queries.

27. Thanks ! Thanks !