Project Management Certificate Program defining project schedule

1. Project Management Certificate Program defining project schedule Module 6

3. Module Objectives By module end, you will be able to: • Understand how to define the schedule for a project • Understand what processes are used in project scheduling • Understand the tools and documentation required to schedule a project

4. Plan Project - Schedule Plan Project - Schedule is performed to develop the project schedule • Project Manager will plan schedule parameters • The primary purpose is to determine the basic project schedule definitions and baselines • This lesson focuses on the Schedule components of the planning cycle

5. Plan Project - Schedule Key Tasks • Perform further breakdown of the WBS • Apply dependencies to sequence activities • Estimate resource and time durations for activities • Determine the appropriate human resources • Compile all project activities into a schedule

6. Plan Project - Schedule This module is a continuation of Plan Project. We will focus on the following processes: • Define Activities (Time) • Sequence Activities (Time) • Estimate Activity Resources (Time) • Plan Human Resources (HR, used with Time) • Estimate Activity Durations (Time) • Develop Schedule (Time)

7. Define Activities • Creates the detailed list of activities or tasks to be completed on the project. This is done by breaking the WBS down into activities • The Activity List is intended to detail all of the project work (scope) • The primary method used to create the activity list is decomposition

9. Define Activities • Think about the practical application of this process : • Process Documents • Document Templates • Process Tasks • Think About It Exercise

10. Must Know Concepts

11. Sequence Activities • Relationships between activities must be identified and documented in some form of Network Logic Diagram. This is what activity sequencing is all about. • Project Network Logic Diagrams are often, though not correctly, referred to as PERT Charts.

13. Sequence Activities • Intertask Dependency Types: • Mandatory, based on the nature of the work • Discretionary, established by the project team • External, based on the relationship between project and non-project activities

14. Precedence Relationships • Finish-to-Start: the “from” activity must finish before the “to” activity can start • Finish-to-Finish: the “from” activity must finish before the “to” activity can finish • Start-to-Start: the “from” activity must start before the “to” activity can start • Start-to-Finish: the “from” activity must start before the “to” activity can finish

15. Example - Precedence In MSP

16. Sequence Activities • Precedence Diagramming • Nodes show tasks, arrows indicate dependencies

17. Sequence Activities • Think about the practical application of this process: • Process Documents • Document Templates • Process Tasks • Think About It Exercise

18. Must Know Concepts

19. Sequence Activities Additional Diagram Exercises

20. Sequence Activities– manual diagramming techniques Precedence Diagramming Nodes show tasks, arrows indicate dependencies

21. Sequence Activities– manual diagramming techniques Arrow Diagramming Arrows show tasks, nodes indicate dependencies This shows an arrow diagram – this is no longer on the PMP Exam

22. Sequence Activities– manual diagramming techniques Flowchart-sometimes called “GERT” Graphical Evaluation Review Technique – also no longer on PMP Exam Nodes show tasks, arrows indicate dependencies A B C Start End D E F Decision

23. Determine the Critical Path and Duration

24. Critical Path is: Start—A—F—G—H—C—End

25. From this diagram, determine the project duration and critical path. A3 C3 D2 Start End B9 E4

26. From this description, draw a diagram to determine the project duration and critical path

27. Determine the project duration and critical path A3 B3 C2 D9 E4 F3 G3

28. Determine the project duration and critical path. Start B-3 C-2 A-3 D-9 G-3 F-3 E-4 End

29. Determine the project duration and critical path .

30. What do the numbers in each of these boxes indicate? Early Start Activity Time Duration Estimate Early Finish Activity Identification Slack Cost Estimate Late Start Accounting Center Late Finish

31. Estimate Activity Resources • Resource needs are determined at the lowest level of the WBS (work package elements), then rolled-up to higher levels (major deliverables) • Primary deliverable is a documented description of Activity Resource Requirements • Typically, resource needs identified will be obtained by applying the Acquire Project Team and Procurement processes

32. Estimate Activity Resources • Primary input is Activity Attributes • Closely coordinated with several processes including: • Estimate Costs • Acquire Project Team • Activity Duration Estimating • Plan Procurements

33. Estimate Activity Resources • Resources • People • Equipment • Materials • Supplies

35. Estimate Activity Resources • Think about the practical application of this process : • Process Documents • Document Templates • Process Tasks • Think About It Exercise

36. Must Know Concepts

37. Develop Human Resource Plan • Uses information developed in Activity Resource Estimating • Identifies human resource requirements, how to use the resources, when the resources are needed and subject matter required • Involves determining the organization type you are working in

39. Develop Human Resource Plan Think about the practical application of this process : • Process Documents • Document Templates • Process Tasks • Think About It Exercise

40. Must Know Concepts

41. Estimate Activity Durations • Defines how long the resources will be needed • Predecessor to developing the project schedule

43. Estimate Activity Durations Think about the practical application of this process : • Process Documents • Document Templates • Process Tasks • Think About It Exercise

44. Must Know Concepts

45. Develop Schedule • Applied to determine the start/finish dates for project activities • The schedule is developed through detailed iterations and progressive elaboration • Scheduling software is an essential tool to help create the schedule

47. Develop Schedule Think about the practical application of this process : • Process Documents • Document Templates • Process Tasks • Think About It Exercise

48. Project Schedule (MS Project Output)

49. Must Know Concepts

50. MODULE Review