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FAA Project - Bidding Phase FAA Recommends..

FAA Project - Bidding Phase FAA Recommends. Consider how you would like to bid the project early on in the design. Due to possible budget constraints identify some components as separate bid items. If AIP funds are not sufficient to cover the entire project, a bid item could be deleted.

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FAA Project - Bidding Phase FAA Recommends..

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  1. FAA Project - Bidding PhaseFAA Recommends.. • Consider how you would like to bid the project early on in the design. • Due to possible budget constraints identify some components as separate bid items. • If AIP funds are not sufficient to cover the entire project, a bid item could be deleted.

  2. FAA also recommends... • A pre-bid meeting, if the complexity of the project warrants it. • FAA and Aeronautics will let you know if they feel a pre-bid meeting is required.

  3. Advertisement is required • FAA recommends: • For larger projects 2 - 4 weeks • usually 3 weeks • For smaller projects 1 - 2 weeks • Just to be safe, we recommend at least 3 weeks. Comply with any local requirements as well.

  4. Your project is ready to bid when... • FAA Civil Rights has approved the DBE Program and goal. • FAA Engineering Section has approved the plans and specifications. This approval usually takes 3 submittals.

  5. What you and your Consultant need to check at bid opening: • Check the bids for reasonableness of cost • Check the bid for improprieties and unbalanced bid items • Verify the status of the bidders DBE contractors

  6. What you and your consultant need to submit to FAA/Aeronautics: • Bid tabulations corrected for any discrepancies • Contractor’s DBE participation forms • A tentative award of contract letter, (contingent on FAA approval).

  7. Just so you know, if only one bid is received... • FAA must notify the office of the Inspector General. • This could slow the project down • or • The bid could be thrown out • It is not likely that a bid will be thrown out

  8. Once FAA approves the bids, and the DBE.. • The Consultant prepares the contract documents. • He/she sends the contracts to the contractor for his/her signature. • Then the sponsor signs the contracts and a “Sponsor Certification”, Aeronautics will provide the Sponsor Certification form.

  9. Then everyone gets a copy! • FAA, Aeronautics, the Sponsor, the Consultant and Contractor all get one copy of.., • The signed contract documents which include; contractors proposal, bonds, insurance and project specifications (all bound into a booklet by the consultant) • FAA, Aeronautics and the Sponsor get a copy of the “Sponsor Certification”.

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