Financial Affairs FMS Update

1. Financial Affairs FMS Update

2. FMS Updates • Statement of Accounts Class will be developed. • Statement of Accounts Reports are being developed. • Sept-April activity in PeopleSoft will not have detailed transactions. • Converted total Revenues / Total expenses by Cost Center by month (Sept-April). • Our goal is to have most of the FMOG’s and Forms updated and posted to the Financial Affairs website end of May.

3. FMS Updates • Although it was never intended for that purpose, some DEFINE unit codes were setup with no budget group (DEFINE account) and were used solely to assign ownership of equipment as a sub-unit of a higher level unit code.  When we converted unit codes to PS Department ID’s, those old unit codes with no associated budget group were rolled up to the next higher level unit code and converted to a single PS Department ID.  Those of you who reviewed the crosswalk may have noticed that these unit codes were not listed b/c there was no direct conversion to a PS DeptID.  • New Deposit Transmittal has been posted to the Financial Affairs web pages; please use this updated form for any deposits taken to FSO.  Major changes include replacement of DEFINE account and object code with PS Account and Speedtype.  The PS Account is a 5-digit field similar to the DEFINE object code.  The Speedtype represents all the PS Chartfields (except the Account) so users don’t have to remember the other fields; at UTSA, the Speedtype is the same as the Cost Center or Project ID.  When making a deposit at FSO, you’ll only need the Account and Speedtype.  During this interim period, please use the PS Crosswalks located at http://www.utsa.edu/utshare/Training/References/ to convert your old DEFINE accounts to their PS equivalents.