Microsoft Office 2010- Illustrated

1. Microsoft Office 2010- Illustrated Getting Started with Microsoft Office 2010

2. Objectives • Understand the Office 2010 suite • Start and exit an Office program • View the Office 2007 user interface • Create and save a file Microsoft Office 2010-Illustrated

3. Objectives • Open a file and save it with a new name • View and print your work • Get Help and close a file Microsoft Office 2010-Illustrated

4. Unit Introduction • Microsoft Office 2010 • Group of software programs • Supports productivity in the workplace • Some tasks you can perform in Office • Create documents, such as reports • Produce a sales presentation • Programs have similar look and feel • Skills transfer between programs Microsoft Office 2010-Illustrated

5. Understanding the Office 2010 Suite • Programs in this suite: • Microsoft Office Word 2010 • Microsoft Office Excel 2010 • Microsoft Office PowerPoint 2010 • Microsoft Office Access 2010 • Benefits at the level of the suite: • Common user interface • Collaboration Microsoft Office 2010-Illustrated

6. Understanding the Office 2010 Suite • Word • Letters • Memos • Newsletters • Multi-page reports Newsletter created in Word Microsoft Office 2010-Illustrated

7. Understanding the Office 2010 Suite • Excel • Track personal expenses • Projections • Budgets • Charts • Graphics Checkbook register created in Excel Microsoft Office 2010-Illustrated

8. Understanding the Office 2010 Suite • PowerPoint • Presentations • Graphics • Transitions • Animations • Soundtracks • Design themes Microsoft Office 2010-Illustrated

9. Understanding the Office 2010 Suite • Access • Inventories • Employee records • Customer data • Sales data • Queries Access is a Database Management System Microsoft Office 2010-Illustrated

10. Starting and Exiting an Office Program • Launch (open) a program Microsoft Office 2010-Illustrated

11. Starting and Exiting an Office Program • Multiple programs can be open simultaneously • Move between programs ([Alt][Tab] shortcut) Excel program window and taskbar Microsoft Office 2010-Illustrated

12. Starting and Exiting an Office Program • Exita program Access program window Microsoft Office 2010-Illustrated

13. Viewing the Office 2010 User Interface • User interface • Tool used to interact with a program • Office 2010 user interface features • Choose commands • Work with files • Navigate in the program window • Benefit of using a common interface • Skills using one program apply to many Microsoft Office 2010-Illustrated

14. Viewing the Office 2010 User Interface PowerPoint program window Microsoft Office 2010-Illustrated

15. Creating and Saving a File • File: stored collection of data • Benefits of working with files • Easily reuse, modify, and transfer data • Common file operations: • Create, save, name, copy, move, delete • How to automatically create a file • Launch Word, Excel, or PowerPoint • You effortlessly create files in Access Microsoft Office 2010-Illustrated

16. Creating and Saving a File • Identifying Office files by program • Common names, such as document • Individual name, such as location.docx KNOW THESE FILE EXTENSIONS!!!!! Microsoft Office 2010-Illustrated

17. Creating and Saving a File Document created in Word Microsoft Office 2010-Illustrated

18. Creating and Saving a File Save As dialog box Microsoft Office 2010-Illustrated

19. Opening a File and Saving it with a New Name • You may need to reuse existing files • Example: using old budget as template for new • Open dialog box: opens files • Save As dialog box • Save existing file with new name • File may be stored in various locations • Original file remains intact Microsoft Office 2010-Illustrated

20. Opening a File and Saving it with a New Name • Open dialog box Microsoft Office 2010-Illustrated

21. Opening a File and Saving it with a New Name Save As dialog box Microsoft Office 2010-Illustrated

22. Viewing and Printing Your Work • Printer must be installed to print • Simple printing operation • Click the Print button • Web Layout • Previews how document will look if saved as Web page • A more complex printing operation • Print Layout • Allows you to select pages and preview before printing Microsoft Office 2010-Illustrated

23. Viewing and Printing Your Work Web Layout View Microsoft Office 2010-Illustrated

24. Viewing and Printing Your Work Print tab in Backstage view Microsoft Office 2010-Illustrated

25. Getting Help and Closing a File • To get comprehensive help: • Press [F1] in an Office program • To get condensed help: • Point to icon in program window • View ScreenTip that pops up • Closing a file • Leaves program running • Exiting a program • Closes all open files and terminates program Microsoft Office 2010-Illustrated

26. Getting Help and Closing a File Word Help window Microsoft Office 2010-Illustrated

27. Summary • Microsoft Office 2010 • Program suite • Similar interface between programs • Word: creates text documents • Excel: creates worksheets • PowerPoint: creates presentations • Access: creates databases Microsoft Office 2010-Illustrated