Microsoft Office 2010 - Illustrated Fundamentals

1. Microsoft Office 2010 -Illustrated Fundamentals Unit E: Enhancing a Document

2. Objectives • Change font and font size • Change font color, style, and effects • Change alignment and line spacing • Change margin settings Microsoft Office 2007-Illustrated Fundamentals

3. Objectives • Set tabs • Set indents • Add bulleted and numbered lists • Apply Quick Styles Microsoft Office 2007-Illustrated Fundamentals

4. Unit Introduction • Microsoft Word provides a variety of tools to enhance the appearance of documents • changing formatting of character and paragraphs • using tools on the Ribbon and Mini toolbar • Quick Styles, a feature that helps to create great-looking documents efficiently Microsoft Office 2007-Illustrated Fundamentals

5. Changing Font and Font Size • Choosing an appropriate font is important when formatting a document • Fonts help communicate the tone of the document • You can use either the Home tab or the Mini toolbar to change font and font size • Fonts and font sizes can be set before typing or by selecting text and applying changes • Live Preview makes it possible to preview how a formatting option will look before actually choosing the option Microsoft Office 2007-Illustrated Fundamentals

6. Changing Font and Font Size (cont’d) Changing the font size using the Font Size list Changing font type using the Font list Microsoft Office 2007-Illustrated Fundamentals

7. Changing Font and Font Size (cont’d) Samples of fonts and font sizes Microsoft Office 2007-Illustrated Fundamentals

8. Changing Font Color, Style and Effects • Font attributes such as bold (darker type), italic (slanted type), and underline are used to emphasize certain words, or phrases • You can make certain words stand out by changing their color • Font effects, are special enhancements, such as shadow or strikethrough can be applied to selected text • You can use buttons in the Font group, or to save time you can use the Format Painter to copy formatting of selected text to other text Microsoft Office 2007-Illustrated Fundamentals

9. Changing Font Color, Style and Effects (cont.) • Themes, a predesigned set of formatting elements, including colors, can be used to coordinate the look of your document • Standard colors, are the basic hues red, orange, and so on • More Colors are used to specify a particular color shade Microsoft Office 2007-Illustrated Fundamentals

10. Changing Font Color, Style and Effects (cont.) Applying a text effect Microsoft Office 2007-Illustrated Fundamentals

11. Changing Alignment and Line Spacing • A margin is the amount of space between the edge of the paper and the text • You can change the alignment, or position of text within a document’s margins • use the alignment buttons or specific buttons such as: • the Center button on the Mini toolbar as titles are often centered, • headings left-aligned and paragraphs justified (placed equally between the left and right margins) Microsoft Office 2007-Illustrated Fundamentals

12. Changing Alignment and Line Spacing (cont.) • Using the Line Spacing button adjusts the spacing between lines or between paragraphs • in Word, a paragraph is any text that ends with a hard return; it can be a one-word title or lengthy • Center-aligning text places the text equally between margins Microsoft Office 2007-Illustrated Fundamentals

13. Changing Alignment and Line Spacing (cont.) Center-aligned text Microsoft Office 2007-Illustrated Fundamentals

14. Changing Margin Settings • By default, Word sets margins at • one inch from the top and bottom of the page • one inch from the left and right sides of the page • Word provides a number of additional preset margin settings • If none of the preset margins work, you can specify custom settings • When you change margins, Word automatically adjusts line wrapping and repaginates (renumbers the document pages) Microsoft Office 2007-Illustrated Fundamentals

15. Changing Margin Settings (cont.) • To evaluate what margin settings to use in a document: • set the zoom level to One Page to work with the actual margins as they will appear on the page • The margins tab contains Margins text boxes, a Preview section, and a Default button (to restore default settings, or the settings that are automatic Microsoft Office 2007-Illustrated Fundamentals

16. ChangingMargin Settings (cont.) Narrow margins setting Margins tab Microsoft Office 2007-Illustrated Fundamentals

17. Setting Tabs • A tab is a set position where text following a tab character aligns • pressing [Tab] inserts a tab character, which appears as a right-facing arrow • The ruler makes it easy to set tab stops (locations the insertion point moves to when you press [Tab] • By default, Word sets left-aligned tab stops every –one-half inch • the default tab stops are marked as small black slashes in the thin gray bar below the ruler Microsoft Office 2007-Illustrated Fundamentals

18. Setting Tabs (cont.) • Tab stops added to the ruler appear as a tab icon and override the default tab stop setting to the left of it • By default, new tab stops that you set on the ruler are left-aligned • you can use the tab indicator on the ruler to align text differently such as to the right, or center • When you set tabs, they apply only to text you select, or if no text is selected, to the paragraph containing the insertion point Microsoft Office 2007-Illustrated Fundamentals

19. Setting Tabs (cont.) Tabs inserted Microsoft Office 2007-Illustrated Fundamentals

20. Setting Indents • An indent is a set amount of space between the edge of paragraph and the right or left margin • a first line indent indents the first line of text in a paragraph • a left indent indents the left edge of an entire paragraph • a right indent indents the right edge of an entire paragraph • a hanging indent align the text below the first line of paragraph text Microsoft Office 2007-Illustrated Fundamentals

21. Setting Indents (cont.) • You can set indents using the sliding markers on the ruler, or • You can set left and right indents at one-half inch increments using the Increase Indent and Decrease Indent buttons on the Mini toolbar Microsoft Office 2007-Illustrated Fundamentals

22. Setting Indents (cont.) Ruler markers used for setting indents Microsoft Office 2007-Illustrated Fundamentals

23. Setting Indents (cont.) Setting a hanging indent Microsoft Office 2007-Illustrated Fundamentals

24. Adding Bulleted and Numbered Lists • You can organize paragraphs into bulleted or numbered lists • there are many bullet and numbering styles to choose, or you can create a custom style • Word sets off the paragraph with a bullet and automatically formats the text with a hanging indent • Use a numbered (ordered) list when you want to present items in a particular sequence • A bulleted (unordered) list is used when the items are of equal importance Microsoft Office 2007-Illustrated Fundamentals

25. Adding Bulleted and Numbered Lists (cont.) Bullet library Microsoft Office 2007-Illustrated Fundamentals

26. Applying Quick Styles • A style is a set of predefined formatting characteristics for characters or paragraphs • every new Word document has built-in styles such as the Normal style for paragraph text and the Heading 1 style for headings • you can use styles to easily format your documents • To apply a style, you can choose from Quick Styles, which are available in the Quick Styles gallery, or other styles available in the Style pane Microsoft Office 2007-Illustrated Fundamentals

27. Applying Quick Styles (cont.) • Once you apply styles to a document, you can then change the look of the entire document in one click by applying a new Quick Style set • A Quick Style set is a group of professionally coordinated styles • Changing a Quick Style set changes all the Quick Styles in the document Microsoft Office 2007-Illustrated Fundamentals

28. Applying Quick Styles (cont.) Quick Styles gallery Microsoft Office 2007-Illustrated Fundamentals

29. Summary • You can enhance a document by choosing fonts, colors, styles, and effects to make text stand out • Live Preview lets you preview formatting options before choosing them • You can change alignment and line spacing • Margins are the space between text and the edge of the page Microsoft Office 2007-Illustrated Fundamentals

30. Summary (cont’d) • You can organize text using tabs, indents, and bulleted and numbered lists • Use Quick Styles to save time and ensure that your documents are formatted consistently Microsoft Office 2007-Illustrated Fundamentals