NSLS-II Authorization Basis

1. NSLS-II Authorization Basis Steve Hoey, NSLS-II ESH Manager Project Advisory Committee February 8-9, 2011

2. Authorization Basis • Processes • That assure all hazards are identified and controlled • All necessary documentation is in place • Facilities are complete and turned over • Equipment is installed and operational • All staff is properly trained and qualified • Defines the envelope of safe operation/commissioning

3. Achieving Authorization Basis

4. Authorization Basis Strategy • OVERVIEW: • Phased Commissioning agreed to. • 1. Linac • 2. Booster • 3. Storage Ring • 4. Final Ops • Applies to documentation, readiness reviews & commissioning • Resources identified to coordinate the processes • Ongoing revision to ASO – BNL has input and should not impact strategy or schedule • Milestones for these modules are identified in schedule

5. Authorization Process for each Module • Steps in each of the four modules will essentially be identical and include; • Complete necessary BORE’s • Install and test equipment • Equipment/Instrument Readiness Reviews • Develop and obtain approval of AB Documentation • Develop Authorization Plan (SBMS) • Implement operational controls (training, procedures, organizational structure, etc.) • Develop specific commissioning plans • Accelerator Readiness Review • Begin commissioning/final ops

6. Beneficial Occupancy Readiness Review • Successful BORE’s required to allow installation of technical equipment – SBMS subject area provides requirements • BORE’s will be broken into logical construction phases • First BORE – February 2011 then every month or two ~10-15 total. • BORE Plan Developed with Lab ESH Directorate input • Assigns responsibilities (NSLS-II, Lab, contractor(s) (Torcon/EWH) and commissioning contractor (BVH)) • Defines Scope • Informal BORE walk downs start ~ 3 months prior • Pre & Post Start items identified – tracked in family ATS • Defines deliverables – FHA, T&Q, run cards, interim procedures etc. • BORE Coordinator Assigned – Brian Heneveld

7. PRE-BORE • A series of Pre-BORE walk downs of the facilities began in November 2010. • Intent is to familiarize team members (and observers) with the assets that will comprise the subject of the BORE • Identify any issues that may impact the success or schedule of the BORE • Issues tracked to closure • Walk down will include core BORE team, subject matter experts and interested observers • Process was successful with the CFN project

8. NSLS-II BORE Scope • “Substantially” Complete • All building structures – walls, floors, ceilings, roofs etc. • Life safety systems – sprinklers, alarms, emergency lights etc.* • Egress systems – exit doors, stairs • Communication systems necessary for life safety • Utilities complete – electric, water, sewer, HVAC, air, chilled water, steam etc. • Surface treatments complete – paint, carpet, tile etc • Response training – fire rescue, security • Typically only “punch-list” items remain open or items dependent on future system installation – will require “scope” negotiation with BORE Committee • Examples may include items such as; systems on temp power due to construction sequencing; HVAC system balancing or De-Ionized water supply to equipment that has no Life Safety implications

9. BORE Phasing LOB 1 Phase 9 Phase 1 Phase 2 Phase 3 LOB 2 Shell Phase 8; full fit out Phase 12 LOB 5 Shell Phase 13; full fit out Phase 15 Phase 4 Phase 7 Phase 1A Phase 1A Phase 1A Phase 5 Phase 6 LOB 4 Shell Phase 11; Full fit out Phase 14 LOB 3 Phase 10

10. Equipment/Instrument Readiness Reviews • E/I Readiness Review Process under development (will be similar to beam line readiness process) • Each piece of equipment will be installed, tested and verified operational via internal NSLS-II process • Process will confirm equipment/instruments are installed; • Meet specification • Meet all applicable codes/stds • Cover components, subsystem • Testing and qualification of systems • Training and qualification of staff • Graded on complexity • Documented • Configuration control • Lab SME ESH support will be involved in the development of the process (fire protection, electrical, pressure, cryo safety) and identify specific criteria

11. Authorization Basis Documents • Safety Assessment Document and Accelerator Safety Envelope developed for each phase • Follow DOE Order 420.2B and SBMS Subject Area • Preliminary SAD (for CD-3) – approved by DOE 2008 • Linac Commissioning SAD and ASE complete – currently in review stage • ASE defines the “envelope of safe operations” • SAD provides the hazards analysis and supporting criteria for the ASE • SAD/ASE Coordinator assigned – Nick Gmur

12. Accelerator Commissioning and Operation Authorization

13. Authorization Basis Supporting Documents • Safety Assessment Document has 15 supporting docs in the appendix; • Environmental Assessment: • EA approved by DOE 2006 • Finding of No Significant Impact granted in 2006 • EA compared to NSLS-II 100% design in 2008 – no changes • National Emissions Standards for Hazardous Air Pollutants: (NESHAP) Analysis complete October 2010 • Fire Protection Assessment /Fire Hazard Analysis: • Final FHA approved January 2011

14. Accelerator Readiness Review • Successful ARR’s are required to obtain permission for Accelerator Commissioning. • Four ARR’s will be conducted following the “AB Strategy” (Linac, Booster, SR and Final Ops) • First ARR will be Linac scheduled for November 2011 • ARR Process is well defined in DOE 420.2-1 (ASO Guidance Document) and the Accelerator Safety SA. • ‘Readiness” = Systems and procedures established to address credited controls (SAD and ASE), documentation requirements, and personnel qualification • Not a facility inspection • BORE will address facility space readiness • Equipment/Instrument review process will address equipment installation readiness • NSLS-II ARR Coordinator assigned – A. Ackerman

15. Accelerator Readiness Reviews • Team appointed three to four months prior to first scheduled ARR • Team will be a mix of BNL, BHSO and external experts • Most review accomplished before site visit • Web site for sharing of documents • Conference calls prior to site visit • On-site ARR when we are READY • “An ARR is not a method for achieving readiness, but for verifying it.” (DOE G 420.2-1) • Maximum one week on site

16. Accelerator Readiness Review • ARR Schedule: • LINAC 11/2011 • Booster 12/2012 • Storage Ring 05/2013 • Final Ops 08/2013

17. Commissioning • “The process of testing an accelerator facility, or portion thereof, to establish the performance characteristics. It starts with the first introduction of a particle beam into the system” (as defined by 420.2B) • Commissioning begins after approval by BHSO of authorization basis (documentation, training, procedures, etc.) for each module • Commissioning confirms safety systems performance and adequacy of shielding as described in SAD/ASE

18. Beamline Development/Commissioning • 6 Project Beamlines under development • Existing review processes from NSLS will be the baseline for the NSLS-II process (Beam line Review Committee & Beam line readiness review) • Process was enhanced to include NSLS-II conceptual reviews (complete) • Conceptual and Preliminary Design Reviews complete for project beam lines • Beam line design guidelines developed • Written commissioning plans to be developed • Additional NIH, NxtGen and DOE BER development concurrent

19. Summary • Authorization processes are well underway and on schedule • Coordinators for key processes identified and in place • Challenges Remain • Finalize Installation readiness review process • Additional Beamlines will need to be integrated into schedule/commissioning process • Independent ARR team needs to be established • BHSO/DOE continued support is crucial to success