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Cloud-based Temperature Monitoring

Cloud-based Temperature Monitoring. September 14, 2016 National Immunization Conference Mark V. Francesconi, BS. Cloud-Based Temperature Monitoring. Agenda How can you learn from Rhode Island? Logging history Where we have been Why cloud-based l ogging? Project implementation

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Cloud-based Temperature Monitoring

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  1. Cloud-based Temperature Monitoring • September 14, 2016 National Immunization Conference Mark V. Francesconi, BS

  2. Cloud-Based Temperature Monitoring • Agenda • How can you learn from Rhode Island? • Logging history • Where we have been • Why cloud-based logging? • Project implementation • Lessons learned • Where we are today / live look-in

  3. How Can You Learn from RI? • Comparable to the size and nature of most state’s counties • Geography: 1,214 square miles • Population: 1.05 million • 1 Health Department (12 Immunization staff) • 5 counties • 39 cities/towns • 35 school districts • 420 schools (public, private, parochial) • 630 Vaccine Providers • Pediatric, Adult, Family, Specialty, Pharmacy, Hospital Clinics, Health Centers, Urgent Care, Community Vaccinators State of Rhode Island and Providence Plantations Also Known As: The Ocean State The Biggest Little State The Smallest State with the Longest Name

  4. Logging History • Dickson VFC70 “The Black Box” • 24/7 chart recorder • 2006 Mandate: • Temperature log and charts faxed monthly • Cost associated with charts, pens, and calibration • Ambient air measure

  5. Logging History (cont.) • DataNet Wireless • Wi-Fi logging • Required computer accessibility 24/7 • Installed software • Receiver / logger(s) / repeater(s) • Monthly temperature reports • Sent via email on scheduled date

  6. Why Cloud-Based? • What did we really want? • Real-time data • Reduce paper (fax) reporting • 24/7 accessibility • Remote programming • Ease of use • Capture twice daily check electronically

  7. EL-WiFi-TP+/Glycol • Everything we were looking for PLUS… • Large LCD display • Min/Max display • Alarm display • Graph/Data reports • Event logs • Enterprise Network with administrator rights

  8. Project Steps • Gather storage unit data • Conduct survey of practice storage units • Identify types and quantity • Rollout product • Manufacturer shipped directly to provider office • Online training • Providers given access to online installation and user guide Not really! We had it all figured out. Simple, right?

  9. Lessons Learned • Data collection • Only 50% of providers completed survey • Data collection inaccurate • Reported wrong number of storage units • Did not understand “combination” vs. “stand-alone” • Multiple entries per provider • Little knowledge of office Wi-Fi capability • Lesson learned • Need to be more specific in instructions with limited answer options

  10. Lessons Learned (cont.) • Product rollout and training • Product shipped directly to provider office with instructions in the package • Providers (especially IT folks) do not read instructions or watch user/installation webinars • Approximately 30% of units installed by the practice staff • Approximately 50% installed incorrectly • Lesson learned • Require, in advance, the provider office to review the installation materials in full. Upon completion and certification release the product for distribution and installation.

  11. Lessons Learned (cont. 2) • Technology issues • 802.11b Wireless Networking (2.4GHz) • Smaller practices not an issue • Large or corporate facility issues • IT staff reluctant to share info • 802.11b outdated; need 802.11g/n (5GHz) • Lesson learned • Technology is always changing; need to be on top of current features and specs or risk falling behind very quickly

  12. Where Are We Today? • Over 350 devices installed • Enterprise network view (dashboard) • Remote administration • Real-time data (within 30 minutes) • Better temperature data • Able to view long-range data trends • Able to zoom info specific date ranges • Alarm notifications for follow-up • Event logs • Viewable from dashboard • Sent to practice via email daily Demonstration

  13. Mark V. Francesconi Vaccine Manager Office of Immunization Rhode Island Department of Health Mark.Francesconi@health.ri.gov

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