JUNIOR SAILOR ADVANCEMENT WORKSHOP

1. JUNIOR SAILOR ADVANCEMENT WORKSHOP STANDARD ORGANIZATION AND REGULATIONS OF THE U.S. NAVY OPNAVINST 3120.32C Presented by: YN1 Alena Payne

2. What is the SORN? • OPNAVINST 3120.32 • STANDARD ORGANIZATION AND REGULATIONS OF THE U.S. NAVY • FOCUSES ON THE FORMAL DELEGATION OF AUTHORITY BY A COMMANDING OFFICER TO SUBORDINATES IN COMMAND.

3. WHY DO WE HAVE A SORN? • Navy units are called upon to implement various • peacetime/wartime policies of the Nation. • -Navy units and their Sailors must be capable of • performing a variety of missions, both effectively • and efficiently within operational environments. • -The evolution of Navy missions and the threat to • Naval units make it imperative that Sailors be • able to interpret command objectives and • execute actions. • -Sailors are called to perform rapidly, efficiently, • effectively, and most of all, safely. • Experience has taught us that operational readiness • is a matter of internal development. • Morale, training, and maintenance of materials are • essential for optimum readiness.

4. NOT TO BE CONFUSED WITH SORM • SORM aka SHIP’S ORGANIZATION AND REGULATION’S MANUAL • Command specific version of SORN • The SORM should be arranged in the same manner as the SORN • Should contain detailed bills as they apply to your command • SORM should be updated annually

5. STANDARD • As Sailors, we are trained of the high standards from the moment we arrive at boot camp. • Standards are meant to remind us of the valued tradition of our Navy that has spanned for the past 232 years. • We must have high standards, and we must expect those standards from our subordinates.

6. Unit Administration • COMMAND. Command is the authority which a commander in the military service lawfully exercises over his or her subordinates by virtue of rank or assignment. Command includes the authority and responsibility for effectively using available resources and for planning the employment, organizing, directing, coordinating, and controlling of military forces for the accomplishment of assigned missions. Command includes responsibility for promoting the health, welfare, morale, effectiveness, and discipline of assigned personnel. Effective command requires mastery of leadership and communication skills, and the ability to motivate unit personnel to make personal sacrifices to attain command objectives. • MOTIVATION. Units recognized as highly successful in meeting assigned responsibilities are typically well organized and are staffed by personnel committed to supporting the objectives of the command. Factors affecting motivation include: clear communication of command objectives, unambiguous definition of authority and responsibility, and a commitment by the chain of command to recognize initiative and excellence as well as deficient performance.

7. UNIT ADMINISTRATION • Experience has shown that operational readiness is primarily a matter of internal development. • Morale, training, and maintenance of material are essential for optimum readiness. • Proper administration of the unit promotes and sustains these three factors.

8. LEADERSHIP. Good leadership is of primary importance in that it provides the motivating force which leads to coordinated action and unity of effort. Personnel leadership must be combined with authority since a leader must encourage, inspire, teach, stimulate, and motivate all individuals of the organization to perform their respective assignments well, enthusiastically, and as a team. Leadership must ensure equity for each member of the organization. Concerning actions in his or her area of responsibility, the leader should never allow a subordinate to be criticized or penalized except by himself or herself or such other authority as the law prescribes. • AUTHORITY WITHIN THE COMMAND. Authority is granted to individuals within the Navy only in the fulfillment of assigned duties and commensurate with their responsibilities and accountability. Authority is subject to certain limitations and, in many cases, requires specific delegation within the command structure.

9. GENERAL AUTHORITY. All persons in the naval service are required to aid, to the utmost of their ability and extent of their authority, in maintaining good order and discipline in all matters concerned with the efficiency of command. All persons in the naval service have the responsibility to exercise proper authority over those persons subordinate to them. Conversely, all persons in the naval service are charged to obey readily and strictly, and to execute promptly, all lawful orders of their superiors. • ACCOUNTABILITY. In connection with general and organizational authority, the principles of accountability include: - a. Each individual, regardless of rank or position, is fully accountable for his or her own actions, or failure to act when required. - b. Leaders and supervisors have a duty to assign clear lines of authority and responsibility, reaching to the individual level, for all activity within their organization. - c. Leaders and supervisors have a duty to provide their subordinates the resources and supervision necessary to enable them to meet their prescribed responsibilities. - d. Leaders and supervisors have a duty to hold their subordinates accountable, and to initiate appropriate corrective, administrative, disciplinary, or judicial action when individuals fail to meet their responsibilities.

10. THINGS TO CONSIDER REGARDING UNIT ADMINISTRATION: • Planning is the first element in administration. • Accountability refers to the obligation of an individual to render an account of the proper discharge of his/her responsibilities. • Authority is the power to command, enforce laws, exact obedience, determine, or judge. • Delegation is the assigning of a superior’s authority to act to a subordinate. • Responsibility may never be delegated but authority can. • Duties refer to the tasks which an individual is required to perform.

11. UNIT ADMINISTRATION CONT’D • Extra Military Instruction is intended to correct a deficiency and will not be assigned for more than two (2) hours a day. • EMI may be assigned outside of working hours and can be administered for a period long enough to correct the deficiency. • A member can not be assigned EMI on his/her sabbath. • A member is entitled to normal liberty after completion of EMI. • The CO and OIC along with delegated officers and petty officers in connection with the duties and responsibilities assigned to them must authorize assignment of EMI after normal working hours. • The CO has the prerogative of his/her judgment determining the appropriate level of delegating authority. EXTRA MILITARY INSTRUCTION

12. PRIVILEGES • Privileges may be temporarily held such as, special liberty, exchange of duty, special command programs, base/ship libraries, base/ship movies, base parking, and base special service events. • The final authority to withhold privileges ultimately rests with the level of authority empowered to grant the privilege. • Deprivation of normal liberty as a punishment except as specifically authorized is illegal, BUT extended working hours are authorized to accomplish additional essential work or to achieve the required level of operation readiness.

13. THE UNIT ORGANIZATION • THE COMMANDING OFFICER • a. BASIC FUNCTION. As set forth in U.S. Navy Regulations, the Commanding Officer is charged with the absolute responsibility for the safety, well-being, and efficiency of his or her command, except when and to the extent he or she may be relieved there from by competent authority. • b. DUTIES, RESPONSIBILITIES, AND AUTHORITY. The duties and responsibilities of the Commanding Officer are established by U.S. Navy Regulations, general orders, customs, and tradition. The authority of the Commanding Officer is commensurate with his or her responsibility, subject to the limitations prescribed by constitutional, statutory, international, and regulatory law including U.S. Navy Regulations (NAVREGS).

14. THE EXECUTIVE OFFICER • a. BASIC FUNCTION. The Executive Officer is the direct representative of the Commanding Officer. All orders issued by him/her will have the same force and effect as though issued by the Commanding Officer. The Executive Officer will conform to and carry out the policies and orders of the Commanding Officer and shall keep him/her informed of all significant matters pertaining to the command. • An officer acting as Executive Officer during the temporary absence or disability of that officer will have the same authority and responsibility as the Executive Officer; but he/she will make no change in the existing organization, unless ordered to do so, and will endeavor to have the routine and other affairs of the unit carried out in the usual manner.

15. Administrative Assistant ADP Security Officer Chief Master-At-Arms Command Career Counselor Command Master Chief Drug Alcohol Program Advisor Education Services Officer Equal Opportunity Program Specialist Health Benefits Advisor Legal Officer Personnel Officer Postal Officer Public Affairs Officer Recreational Services Officer Safety Officer Security Manager Security Officer Senior Watch Officer Ship’s Secretary Training Officer 3-M Coordinator EXECUTIVE ASSISTANTS

16. THINGS TO KNOW • All Department Heads and Executive’s Assistants report to the XO regarding internal administration of the command. • The Drug/Alcohol Program Advisor (DAPA) is responsible to the CO for all drug and alcohol abuse Level I programs. • Commands greater than 1000 shall have at least ONE full-time DAPA. • Health Benefits Advisor (HBA) is responsible to the CO for the general awareness of health benefits by assigned personnel and their dependants. • Senior Watch Officer is responsible to the CO for the assignment and general supervision of all deck watch standers, both underway and in port. • The Ships secretary handles the CO’s personal correspondence and fitness reports. • The Senior Yeoman is the CO’s writer.

17. An officer acting as XO during the temporary absence or disability of that officer will have the same authority and responsibility as the XO except make changes in the existing organization, unless ordered to do so. • The XO’s administrative assistant serves as the X-division officer. • The CMAA (Chief’s Master-at-Arms) reports to the XO and is responsible for maintaining security, good order and discipline of ship. • Educational Services Officers assist the XO in administering educational programs to the command. • The Training Officer assists the XO in the formulation and administration of the unit training program. • The Legal Officer is an advisor and staff assistant to the CO and XO concerning the interpretation and application of UCMJ, the MCM, and other military laws and regulations in the maintenance of discipline and administration of justice within the command.

18. Public Affairs Officer also known as the PAO, duties include keeping the CO and XO informed concerning public affairs trends, policies, and potentialities, including directives on security and release of information for publication. • Command Master Chief is the enlisted advisor to the command on the formulation and implementation of policies pertinent to morale, welfare, job satisfaction, discipline, utilization and training of all enlisted personnel. CMC takes precedence over all other enlisted members within a command. • The Command Career Counselor (CCC) organizes and maintains an effective retention program. • Personnel Officer is responsible for enlisted personnel placement following the Personnel Assignment Bill and for the administration and custody of enlisted personnel records. • Organizes and supervises the postal functions of the unit. • ADP Security Officer is responsible for the security program that includes software and hardware security features as well as administrative, physical, and personnel security controls for providing an adequate degree of security for ADP systems. • 0

19. Watch Organization • A watch is defined as any period of time during which an individual is assigned specific, detailed responsibilities on a recurring basis. Watches on board ships are set both in port and underway. The CO will establish the watches necessary for the safety, security, and proper operation of the command. • 11 GENERAL ORDERS OF A SENTRY

20. 1. To take charge of this post and all government property in view. • 2. To walk my post in a military manner, keeping always on the alert, and observing everything that takes place within sight or hearing. • 3. To report all violations of orders I am instructed to enforce. • 4. To repeat all calls from posts more distant from the guard house than my own. • 5. To quit my post only when properly relieved. • 6. To receive, obey and pass on to the sentry who relieves me, all orders from the Commanding Officer, Command Duty Officer, Officer of the Deck, and Officers and Petty Officers of the Watch only. • 7. To talk to no one except in the line of duty. • 8. To give the alarm in case of fire or disorder. • 9. To call the Officer of the Deck in any case not covered by instructions. • 10. To salute all officers and all colors and standards not cased. • 11. To be especially watchful at night, and, during the time for challenging, to challenge all persons on or near my post and to allow no one to pass without proper authority.

21. USE OF DEADLY FORCE Definition – Deadly force is that force which a person uses with the purpose of causing - or which he/she knows, or should know, would create a substantial risk for causing – death or serious bodily harm. Its use is justified only under conditions of extreme necessity as a last resort, when all lesser means have failed or cannot reasonably be employed, and only under one or more of the following circumstances: - Self Defense – When deadly force reasonably appears to be necessary to protect law enforcement or security personnel who reasonably believe themselves to be in imminent danger of death or seriously bodily harm.

22. - Property Involving National Security – When deadly force reasonably appears to be necessary to prevent the threatened theft of, damage to, or espionage aimed at property or information specifically designated in writing by a commander or other competent authority as vital to the national security; to prevent the actual theft of, damage to, or espionage aimed at property or information which – though not vital to the national security – is of substantial importance to the national security; or to apprehend or prevent the escape of an individual whose unauthorized presence in the vicinity of property or information vital to the national security reasonably appears to present a threat of theft, sabotage or espionage. - Property NOT Involving National Security but Inherently Dangerous to Others – When deadly force reasonably appears to be necessary to prevent the actual theft or sabotage of property, such as operable weapons or ammunition, which in the hands of an unauthorized individual presents a substantial, potential danger of death or serious bodily harm to others. - Serious Offenses Against Persons – When deadly force reasonably appears to be necessary to prevent the commission of a serious offense involving violence and threateningdeath or serious bodily harm (such as murder, armed robbery, aggravated assault or rape).

23. THE DECK LOGS - No erasures shall be made in the Deck Log. When a correction is necessary, a single line shall be drawn through the original entry so that it remains legible. The correct entry shall be inserted so as to ensure clarity and legibility. Changes should only be made by the person that is responsible to sign the record and initialed by him/her in the left margin. After a CO signs a log, no changes shall be made without his/her permission. Includes Information Regarding: - Damage or accident to the ship, its equipage or cargo. - Draft - Meeting, adjourning, or recessing of courts-martial and other formal boards.

24. Regulations • Armed Forces ID Cards and Leave Papers - Property of the U.S. Government and shall be kept in the individual’s immediate possession at all times, except when surrendered to proper authority for identification or investigation, or while in disciplinary confinement. • No Person shall: - have in his/her possession more than one properly validated ID card. - Have in his/her possession a false or unauthorized ID card; or a mutilated, erased, altered, or not properly validated ID card; or an ID card bearing false or inaccurate information concerning a name, grade, service number, or date of birth. - Return from leave without depositing his/her leave papers with proper authority. • HITCHHIKING. No Naval personnel will, on a public road, street, or highway, endeavor by words, gestures, or otherwise to beg, solicit, or hitchhike a ride in or on any motor vehicle. Accepting rides at established service personnel pickup stations is authorized.

25. Berthing. No person shall - Smoke in any berthing areas. - Sleep in or lie in any berth while clothed in dungarees or working clothes or while wearing shoes. - Sleep in any spaces or use any bunk or berth other than that to which assigned, except as authorized by proper authority. • Card Games and Gambling. No person shall gamble for money with playing cards, dice, or other apparatus or methods on board naval vessels. • False Statements. No person will, in any capacity, knowingly or willfully make any false, fictitious, or fraudulent representations, or make use of any false writings or documents known to contain any false, fictitious, or fraudulent statement or entry.

26. All persons shall: - Report promptly to the Medical Officer the existence or suspicion of any communicable diseases in themselves or in persons with whom they are living or otherwise come in contact. - Report immediately for medical treatment if they have any discharge, inflammation, or sores in their genital area; or if they have displayed other symptoms of a venereal disease or the Human Immunodeficiency Virus (HIV); or if they are aware that they have contracted a venereal disease; or have been infected with the HIV. • No person shall discharge unpulped garbage, when underway, in navigable waters of the U.S. plus the contiguous zone out to 12 nautical miles; pulped garbage in the U.S. navigable waters out to three nautical miles. • Unless approved by the Commanding Officer, no person in the naval service will participate in picketing, demonstrations, sit-ins, political speeches, and similar activities on board any ship, craft, or aircraft, or in any vehicle of the Department of the Navy; on any military instillation; in a foreign country; on duty or in uniform.

27. Unit Bills • Consists of the following: • A preface - stating the purpose of the bill, the assigned responsibility for maintaining the bill, and background or guidance. • A procedure - containing information and policies necessary to interpret the tabulated material and all special responsibilities of individuals with regard to planning, organizing, directing, or controlling the function or evolution to which the bill relates.

28. The unit bills in this chapter may be used as written or as a guide for TYCOMs/unit commanders in formulating administrative, operational, and emergency bills. The applicability of this guidance will vary with the differences in ship manning, configuration, missions, and so forth. Each type commander will furnish information and direction for insertion into this publication as appropriate to ensure unit bills are viable and current. The format of each unit bill should be consistent with guidance provided in this chapter. Each unit's bill must provide sufficient guidance to permit assignment of personnel by name.

29. WATCH, QUARTER, AND STATION BILL. The Watch, Quarter, and Station Bill is a composite of other bills and is the Commanding Officer's summary of assignments of personnel to duties and stations specified within each of the unit's bills. Its primary purpose is to inform division personnel of those assignments. For units under Ship Manpower Document (SMD) or Squadron Manpower • Document (SQMD), that publication also serves as a Battle Bill. In it, personnel are assigned by name.

30. BERTHING AND LOCKER BILL • Berthing and locker assignments shall be made on the basis of this bill. Changes based on conditions within the ship are authorized. The following considerations govern allocation of berthing spaces to divisions and assignment of berths to individuals. • (1) Proximity to battle stations • (2) Division administration • (3) Morale • (4) Dispersal of key personnel.

31. CLEANING, PRESERVATION, AND MAINTENANCE BILL • PURPOSE. To establish policies for the assignment of personnel to duties involving maintenance, preservation, and cleanliness of the exterior and interior of the hull, hull fittings, machinery, and equipment. • The Executive Officer is responsible for maintaining this bill.

32. OFFICIAL CORRESPONDENCE AND CLASSIFIED MATERIAL CONTROL BILL • PURPOSE. To establish procedures and to assign responsibilities for receiving, sending, marking, accounting for, inventorying, controlling, and destroying official correspondence and classified material. • For the purpose of this bill, the term "official correspondence" means all written material, documents, publications, charts, messages, and so forth addressed to or sent from the command. It includes delivery by U.S. mail, guard mail, courier, supply shipment, naval message, hand carried, or any other means. This bill applies generally to unclassified matter and specifically to classified matter but does not treat the subjects of clearance, access authorization, briefing and debriefing, communications security material (CMS), nor standard unclassified forms and records. Security measures covered in the Security Bill, section 620.9, are not repeated here.

33. EQUIPMENT TAG-OUT BILL • PURPOSE. To establish fundamental requirements for a standardized and disciplined method of equipment isolation and de-energization. This bill establishes the Tag-out Users Manual (NAVSEA S0400-AD-URM-010/TUM) as the primary reference for establishing, maintaining, enforcing and training of tag-out program and tag-out processes used in all naval ships and craft. The Tag-out Users Manual provides:

34. (1) A procedure, using standard tags and forms, to provide for personnel and ship safety, and prevent damage to equipment when a system, or portion of a system, is in an abnormal lineup or in an abnormal condition. • (2) A procedure, using standard tags and forms, to provide temporary special instructions or to indicate that unusual action must be exercised to operate equipment. • (3) A procedure, using standard labels, to identify installed instruments or gages that are unreliable or not in normal operating condition.

35. STANDARD TAG-OUT REQUIREMENTS. To ensure continuous respect for tag-out isolations in support of personnel, equipment, and ship safety, strict enforcement of tag-out procedures is required by the ship and the repair activity. The procedures of the Tag-out User’s Manual are mandatory to standardize tag-out processes. These procedures incorporate the following fundamental tag-out principles:

36. (1) Two persons shall independently confirm the adequacy and accuracy of the proposed isolation. Appropriate references shall be used to ensure complete isolation of the system, piping, or electrical circuit, and to prevent operation of the system or component from all stations that could exercise control. • (2) A person designated by the Commanding Officer/Officer in Charge as the Authorizing Officer, shall review the proposed tag-out and when satisfied, sign to signify approval of the adequacy and accuracy of the tag-out. • (3) For Repair Activity work, a Repair Activity Representative shall sign indicating repair activity concurrence with the tag-out.

37. (4) Specific authorization shall be provided by the Authorizing Officer to attach tags. Two persons shall independently verify that the component is in the required position or condition and that the tag is properly attached to the correct component. • (5) When tag-out isolation is no longer required, the Authorizing Officer shall provide specific authorization to remove tags. For tag-outs requested by the repair activity, a Repair Activity Representative shall sign indicating repair activity concurrence with tag removal. • (6) Components may not be operated or removed when tagged with a danger tag. • (7) A record of all active tag-out actions shall be maintained and available for review.

38. Safety

39. Training

41. SHIP MAINTENANCE AND MODERNIZATION • GENERAL POLICY. The Navy's ship maintenance and modernization policy is that the Fleet shall be combat ready and fully capable to meet the expected threat, and that the material condition of its ships will allow them to accomplish their assigned missions. Required maintenance and modernization should therefore be performed as an integral part of combat readiness and at the lowest effective level throughout the ship's life cycle.

42. SHIPS' 3-M SYSTEM. The 3-M System (the Navy Ships‘ Maintenance and Material Management System) is an integrated management program to improve control and accomplishment of required ships' maintenance and to provide standardized maintenance data collection and dissemination. The 3-M System is comprised of the Planned Maintenance System for the management and control of preventive maintenance on operational equipment; and the Maintenance Data System used to report and manage corrective maintenance on all categories of equipment.

43. QUESTIONS?