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Annual General Meeting 23 rd May 2007 Kingsgate Hotel, Garnett Avenue, Hamilton.

This document provides an overview of the agenda, minutes, financial report, motions, and remits discussed during the 23rd May 2007 NZDFA Annual General Meeting at the Kingsgate Hotel in Hamilton.

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Annual General Meeting 23 rd May 2007 Kingsgate Hotel, Garnett Avenue, Hamilton.

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  1. Annual General Meeting 23rd May 2007 Kingsgate Hotel, Garnett Avenue, Hamilton.

  2. Agenda • Welcome • Chairman; Andy Mitchell, Executive Committee • Apologies • Appointment of Scrutineers • Notification of Obituaries • Confirmation of Agenda • Items of General Business

  3. Apologies Branch Chairmen Pip Rutland Ken Ferguson Craig Bryant Life members Bob & Frances Swann Mike Pattison Helen Parkes John Burrowes Jenny Pinney Hester Ford Lady Fiona Elworthy

  4. Apologies • Keith & Ruth Orange • Graham and Leslie Hunter • Donald Johnston • Warren Moyes • Noel Beatson • Represented by 77 proxies

  5. Appointment of scrutineers • “That Craig North, Paul Lampp, Phil Stewart, be appointed as Scrutineers for the 32nd AGM of the NZDFA, 23rd May 2007

  6. Obituaries • Jo Acland • Keith Severinsen

  7. Minutes Confirmation of the Minutes of the 31st Annual General meeting of the NZDFA , held at the Avon Room, Copthorne Commodore Hotel, Memorial Avenue Christchurch Wednesday 24th May 2006, at 1.30pm Circulated in the Annual Report 2005/06, printed in Deer Industry News 23 April 2007, page 210 Matters arising.

  8. Chairman’s report Circulated in the Annual Report 2006/07 Printed in Deer Industry News 23 April 2007, page 12-15 of Annual report

  9. Financial report Tim Aitken, Finance portfolio. Circulated in the Annual Report 2006/07, printed in Deer Industry News 23 April 2007, page 18-21 Statement of Financial performance for the Year Ending 31st March 2007

  10. Formal Financial motions • “That the NZDFA budget of expenditure for the year ending 31st March 2007 be approved” • Break even target • Subscriptions set at $60 plus GST • 2050 target • Branch Capitation fee increased to $20 • Equivalent costs to 2006/07 • Reserves aimed to maintain a minimum $100k • Audit fees confirmed as $2.5k on a quote from Deloitte

  11. Statement of Financial Position Current assets Short term Bank deposits 132875 Accounts Receivable 2649 135524 Current liabilities Accounts payable 14009 Net 121515 Current net equity 121457

  12. 2006 actual Subscriptions 62640 Interest & sundry 10495 DINZ Industry Good 12516 Total 85651 Deficit 58 2008 budget 92250 9700 16000 117950 0 Details Income

  13. 2007 $ Audit 2250 Conference 4718 DEEResearch fees 4000 General office 301 Insurance 1996 Legal 1100 Postage 2894 PR Support 1190 Printing 5055 2008 2500 2000 4000 300 2500 2000 6000 2500 8600 Details

  14. 2007 Publications 7776 Returning officer 350 Honoraria 22500 Telecommunications 1757 Travel & accommodation 28924 Executive Committee (19000) SAP (10000) TOTAL 85593 2007 8000 550 27000 3500 37500 117950 Details

  15. Motions 2.” That the NZDFA Commodity Levy (Farmed Deer Products) 2001 on venison and velvet be fixed at NIL for the NZDFA financial year 2007/08 until that levy order is deemed to be revoked under the requirements of the Commodity Levies Act,1990 (sec 13.1) on 16th September 2007, at the 6th anniversary of the granting of the current commodity levy.

  16. Motions 3 “That the Executive Committee honoraria for the 2007/08 financial year be set be fixed at $9000 for the elected Chairman, and $6000 for each other Executive Committee member.”

  17. Appointment of Auditors “That Deloitte be appointed as NZDFA auditors for the ensuing year, 2007/08”

  18. Budget 2007-08 “That the NZDFA Budget of Income and Expenditure for the year ending 31st March 2008 be approved”

  19. Constitutional change.Clause.37.12 37.12 Selection Process: As soon as possible after the closing date for nominations the Returning Officer shall publish to all Branches and in “Stagline” a full list of the persons nominated, together with any declarations of interests received from them. On the date determined for the selection (but not later than the end of July each year), the Selection and Appointment Panel shall convene, interview and select from the nominees as many Association representatives as are required to fill available vacancies on DINZ.

  20. “That the date determined for selection be not later than the end of June each year. “

  21. Remit 1. Waikato Branch: Deer Industry New Zealand Board appointments procedure. “That Direct Elections replace the SAP process for selecting farmer representatives to the DINZ Board”.

  22. Remit 2. Southland Branch. National Animal Identification and Traceability “That the New Zealand Deer Farmers' Association recommends Deer Industry New Zealand not pursue the mandatory adoption of an electronic identification system for deer until there is acceptance of the need for one from the majority of New Zealand deer farmers “

  23. Remit 3 . Canterbury Branch: Sustainable farming. “That the Canterbury Branch request NZDFA to be proactive and promote the science-based approach to environmentally sustainable farming, and to actively engage with like-minded organization to facilitate science-based policies”

  24. Remit 4. Northland. Added safety and Tb testing (NVSB Registered Drug users) “That the NZDFA pursue the option of coordination between the AHB and the National Velvetting Standards Body (NVSB)  regarding the use of sedating drugs,  with the objective being  to enable NVSB certified velvet farmers to use these approved drugs to sedate mature stags for the purpose of TB testing in addition to their normal use in the practice of velvet antler removal

  25. Remit 5 . JRG: Johne's Disease classification. . “That the NZDFA endorse and promote the voluntary Johne's Disease Herd Status classification system for presentation to the live sale market developed at the  request of  the 31st AGM. WITHDRAWN

  26. Remit 6. Canterbury Branch: Focus Farms. “That the Canterbury Branch, NZDFA requests DINZ to review funding options for focus farms, to guarantee funding of $20,000 / year for three years”.

  27. Remit 7 suggested • That the NZDFA asks Deer Industry New Zealand to pursue with MAF and the AHB the urgent need to take a coordinated and proactive approach to ensure that the Modified ETB is verified and adopted as soon as possible.”

  28. Remit 8, Central Regions “That the DFA request DINZ to review the current velvet grading system, so as to better reflect the market specifications in regard to size, density and colour”

  29. Animal ID and Traceability • That the NZDFA recommends to Deer Industry New Zealand that the deer industry pursues RFID on the basis that other species of equal or greater biosecurity risk, introduce an RFID scheme at the same time or earlier than the deer industry

  30. Secondly or separate remit • In recognition of the low biosecurity risk of ( larger scale hill/extensive ) deer farms with home bred progeny going direct to slaughter, that the current direct to slaughter tagging system remains an option for non trading stock

  31. General business

  32. Amendment Remit 8.  Canterbury Branch; Velvet antler.  Lower tynes removal. • “That in the absence of an accepted velvet marketing restructuring …..That NZDFA request DINZ to ensure that NZFSA (New Zealand Food Safety Authority) removes lower tynes from velvet antler (frozen or dried) destined for the Korean market , in accordance with Overseas Market Access Requirements (OMAR). The NZDFA requests DINZ to report conclusions by beginning of 2007 selling season

  33. Remit 12. Otago Branch; JD and Live Sales Assurance • “That the NZDFA  requests the JRG to prepare a set of voluntary deer industry protocols for the determination of the JD status of deer presented to the live sale market. • It is further requested that the proposed protocols should be developed with the relevant science providers, appropriate government and NGO bodies and the wider deer industry groups with the aim of having the proposals available for endorsement at the 2007 NZDFA AGM

  34. General business • JRG report • Notification of Selection and Appointments Panel & Executive Committee North Island election results • Confirmation of Officers of the NZDFA Executive Committee • Deer Industry New Zealand Board Nominees • Any other Business

  35. Johnes Research Group • Peter Aitken Chairman. • Update on Johne’s disease classification herd status proposal,

  36. DINZ Board nominees • Rick Bettle, Wellington • Barry Cuttance, Canterbury • Keith Neylon, Southland • John Scurr, Otago

  37. NZDFA Executive Structure • Executive Committee • Mark Hawkins • Tim Aitken • Bill Taylor (Re appointed unopposed) • NI (Election result pending)

  38. Selection and Appointments Panel • Bob Kingscote • David Stevens (Appointed unopposed) • Mike Holdaway • NI vacancy Result pending

  39. Life Membership • That Jeff & Trish Pearse be nominated as life members of the NZDFA in recognition of outstanding commitment to progressing the aims and objectives of the NZDFA and their continuous services and contribution to the NZ deer Industry • ”

  40. Annual General Meeting 23rd May 2007 Kingsgate Hotel, Garnett Avenue, Hamilton.

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