DPS Financial Director : Practice Management System

1. Financial Director Power your legal business with the Next-Generation in practice management software

2. Financial Director Powerful accounting software for the modern legal business As law firms face up to an increasingly competitive market the drive for business efficiency and a money-focused approach to legal work is now of paramount importance. Combine this with an increased focus from regulators on the financial health of law firms and the result is that the accounting information produced by your practice along with the management of your financial resources is now vital. Financial Director, the latest generation in DPS legal accounting software and part of the One Office practice management system, provides you with the tools required to achieve and maintain control of your firm’s profitability and future. DPS Software have been developing and supplying legal software systems to law firms for the past three decades. With complete integration to the market-leading Outlook Office case management product, Financial Director (FD) represents a solution that can truly join up the fee-earning and financial functions within a law firm. Now is the time to find out what this powerful software combination can do for the future efficiency and profitability of your firm… 4. Fee Earner Involvement In many firms the accounts department would operate in almost complete isolation from fee earners with very little interaction between the two. DPS Financial Director seeks to bridge this disconnect by involving the fee earners in the financial side of the legal work they are carrying out day to day. With the connection between profitability and productivity clear to all staff the firm instantly gains a new business focus. KEY FEATURES: 1. In-depth and Amendable Reporting of Key Management Information Law firm managers wanting to assess the financial performance of their practice and the productivity of their fee earners can now access all this information and more on demand straight from FD. Our system makes this possible by offering two types of reporting. Features and functionality that help achieve this include: ‘My Matters’ screen provides a financial snapshot of a fee earner’s matters or firm-wide stats for managers Record time from anywhere at the click of a button with the DPS ‘Floating Timer’ Billing guides and time analysis can be called straight from the matter diary Send payment requests & receipts (e-chits) and billing requests to the accounts department electronically direct from your case files Ad Hoc Reporting- Any data in the whole system- where the whole system means accounts, case, time recording, matter & client databases - can be reported on using the Ad Hoc report writer. This allows those users to create reports on any aspect of the system for themselves and call them off at any time and on demand. Scheduled Reporting- FD takes advantage of SSRS (SQL Server Reporting Services) which allows each report to be designed and then scheduled, automatically run and sent via email in a defined format to all those that are subscribed to it. 5. Creditors Management This is a single screen that allows you to manage all your creditors be it for disbursements or practice invoices, see what is payable according to suppliers and T &Cs and merge invoices into one payment to be made by either BACS or cheque. 2. Lightning Fast Written in C#, FD can display even the largest ledger card in a fraction of a second. Built for the latest operating systems including Windows 8, FD is future-proof, meaning that it will always be compatible with the newest technology. 6. Supplier Refunds and Credits Supplier management is a very strong feature of the FD product with every effort made in its development to provide accounts staff with a straightforward way of monitoring and making supplier payments. The system displays a full supplier ledger with all supplier transactions and also handles refund management. 3. Optional Single Screen to Post any Transaction Any transaction can be posted from a single screen so you can have mixed transaction types in a single posting screen. You can perform batch postings or not—choose what suits you best and use it that way.

3. 7. Granular Security Model Every aspect of what a user can or cannot do is controlled from a configurable granular security model. This allows different user profiles to be created where each profile can then be allocated to a different user or group of users. 11. Flexible and Automated Time Recording Financial Director can capture time by one of several methods. An electronic time sheet allows users to enter their time and track their progress towards targets through daily or weekly time recording. The time sheet can be presented to the user either as a desktop application or inside their MS Outlook. 8. Amendable Ledger Card The FD ledger card is now granular and gives a user options to view just bills, or just disbursement, or just the client account in the various currencies that the account is held in. There are also tabs for DDA (designated deposit accounts) and completion information. Users can also quickly access an information tab showing statistics for the matter including fees billed, disbursements and WIP for a variety of time periods/scales. This level of integration provides users with a more efficient and accessible method of recording time, allowing them to increase their billable work – rather than recording time. 12. A full multi-currency system An increasing number of legal businesses need multi-currency client accounts or even a full multi-currency system. Financial Director responds to these requirements by enabling users to raise bills, record time, incur disbursements and then bill them back to a client in any currency. 9. E-chits This option allows the fee earner to raise electronic payment requests or notifications to accounts - often known as pink (blue, red, green) slips (or chits). These notifications can go through an approval process after which they arrive at accounts ready to be posted with a single click. FD provides a ‘window’ on your firm’s profitability by delivering sophisticated legal accounting, in-depth and amendable reporting of critical management information and, most importantly, by drawing the fee earner into the financial contribution they are making to the overall performance of the firm. 10. Credit Control Module FD features a comprehensive credit control module that allows you to send stage letters and statements to all of your debtors in a single run whilst attaching a copy of each letter to each client’s letter history. The credit control module can send letters per client (grouping all of their matters) or per matter, subject to what is chosen. Contact us and see what Financial Director can do for your legal business. 0208 804 1022 www.dpssoftware.co.uk

4. www.dpssoftware.co.uk | info@dpssoftware.co.uk | 020 8804 1022 Herewood House, 288 Southbury Road, Enfield, EN1 1TR