MyFloridaMarketPlace

MyFloridaMarketPlace MyFloridaMarketPlace User Meeting November 2, 2004

Agenda • Welcome / Introduction • Action Plan Update from 9/28 User Meeting • Office Depot Update • Effective Catalog Searching Techniques • General Open Discussion Time • Next Meeting Time / Location

Office Depot Update • Communication distributed Week of 10/25 re: Office Depot and V2 orders • The Office Depot order fulfillment system processes orders so quickly that change orders are not recognized and therefore the Office Depot system will disregard purchase orders that are change orders. • Also applies to Master Agreements that are a V2 • If an Office Depot V2 order is received by the Customer Service Desk, a standard message will be sent back to that Requestor indicating the appropriate action to take, including steps for: • Change Orders when the user is ADDING items to the order • Change Orders when the user is DELETING items from the order • Change Orders when the user is SWITCHING OUT items from the order

Office Depot Update (Charles Day) • Complete E-Invoice Application • Make P-Card Application Available • Change Order Training

Effective Catalog Searching Techniques: Overview • There are 3 ways to search for goods and services in MyFloridaMarketPlace: • Keyword Search (most popular way to search) • Contract ID • Description • Manufacturer Name or Manufacturer Part Number • Supplier Name or Supplier Part Number • Brand name • Master Agreement Number • Advanced Search (use multiple filters) • Vendor Designation • Women-Owned Status • Price • Browsing the Catalog (Drill down) • Add to Favorites • Add commonly purchased or ‘hard to find’ items to your ‘Favorites’ list

Effective Catalog Searching Techniques: Overview • Punchout Catalogs: To access punchout catalogs, users should enter the word “punchout” in the key word field. • Current Punchout Catalogs include the following: • Use Shopping Lists, Personal Lists, Hotlists, Templates, etc. to keep track of your commonly purchased items

Effective Catalog Searching Techniques: Overview • Ordering Instructions: Goods that are highly configurable, have flexible pricing, or require vendor interface prior to ordering normally use ordering instructions. • The Non-Catalog tab must be used to add a catalog line item with ordering instructions.

Effective Catalog Searching Techniques: Scenarios for Today’s Meeting • Keyword Search: Allows users to enter the State Term Contract Number, the Vendor name, Manufacturer name and/or various key words and item attributes to describe the item. Examples of good key word searches are: • Entering “battery rechargeable Rayovac” in the key word search field will bring back a list of all rechargeable batteries in the catalog that are the Rayovac brand name • Entering “degreaser Pride Enterprises” in the key word search field will bring back a list of all degreasers that are supplied by PRIDE Enterprises • Entering “515-630-03-1 mower” will bring back a list of all lawn mowers on the Lawn Equipment State Term Contract • Drill Down Search: Allows users to browse the catalog by drilling down within the commodity links • Advanced Search: Allows users to enter specific information about the item they are looking for, including Minority or Women-Owned Status, Price Range, Commodity Code, Supplier and State Term Contract ID • MA Search: Allows users to view invoice reconciliations generated against a contract

Effective Catalog Searching Techniques SYSTEM DEMONSTRATION

Effective Catalog Searching Techniques • Job Aid will be posted on the DMS Communications Toolkit under the ‘Training and Job Aids’ link • Link is as follows: http://dms.myflorida.com/dms/support/myfloridamarketplace_toolkit • Please contact the Customer Service Desk with further questions (1-866-352-3776 or buyerhelp@myfloridamarketplace.com)

Next Meeting Time / Location • Tuesday, December 7, 2004 • Carr Building, Room 170 • 9 a.m. – 11 a.m.

MyFloridaMarketPlace