MyFloridaMarketPlace

1. MyFloridaMarketPlace MyFloridaMarketPlace User Meeting August 8, 2007

2. Agenda • Welcome / Introduction • State Purchasing / Vendor Initiatives • Catalog Enablement / eInvoicing Progress • Vendor System Enhancements • Vendor Survey • Additional MyFloridaMarketPlace Updates • Sourcing and Analysis Upgrades • Change Review Board (CRB) Update • Enhanced Operational Reporting • Ongoing Communications • Shared Resource Center (SRC) Move • Next Meeting Time / Location

3. Agenda • Welcome / Introduction • State Purchasing / Vendor Initiatives • Catalog Enablement / eInvoicing Progress • Vendor System Enhancements • Vendor Survey • Additional MyFloridaMarketPlace Updates • Sourcing and Analysis Upgrades • Change Review Board (CRB) Update • Enhanced Operational Reporting • Ongoing Communications • Shared Resource Center (SRC) Move • Next Meeting Time / Location

4. State Purchasing Update Punchout / Line Item Catalog Enablement Completed • Line Item Catalog Enablement of the following contracts: • Mail Processing equipment (Contract Number: 600-760-07-1) • Body Armor contract (Contract Number: 680-850-05-1): 8 out of the 10 catalogs loaded as line item • PRIDE contracts • Office Furniture (Contract Number: 425-001-05-P) • Metal Lockers (Contract Number: 425-540-95-P) • Cleaning Chemicals & Supplies (Contract Number: 435-720-98-P) • Shelving Metal (Contract Number: 450-130-96-P) • Fencing (Contract Number: 535-000-00-P) • Signage (Contract Number: 550-000-00-P) • Traffic Paint (Contract Number: 630-550-97-P) • Park Furniture (Contract Number: 650-000-98-P) • Mattresses (Contract Number: 850-500-95-P) • Key Data Entry (Contract Number: 991-470-96-P)

5. State Purchasing Update “In-Process” Activities • Punchout activities: • VF Imagewear Punchout • Identification of additional punchout site candidates • Line Item Catalog Enablement: • Detention Clothing (Contract Number: 200-050-06-P)- Targeted for next month • Body Armor contract (Contract Number: 680-850-05-1): Currently working with Gator Hawk Armor, Inc. and Protective Apparel Corporation of America to load their contracts into MFMP • eInvoicing adoption campaign

6. Vendor Initiatives • Vendor System Enhancements are in the process of being reviewed • Target is to identify and implement a set of initial enhancements as part of Q1 and Q2 releases • Initial enhancements will most likely address data clean-up activities and vendor reporting enhancements • Team is targeting late August to distribute a Vendor Survey. Feedback will be used for the following: • Determine subsequent enhancements • Preferred communication channels for vendors

7. Agenda • Welcome / Introduction • State Purchasing / Vendor Initiatives • Catalog Enablement / eInvoicing Progress • Vendor System Enhancements • Vendor Survey • Additional MyFloridaMarketPlace Updates • Sourcing and Analysis Upgrades • Change Review Board (CRB) Update • Enhanced Operational Reporting • Ongoing Communications • Shared Resource Center (SRC) Move • Next Meeting Time / Location

8. Additional MyFloridaMarketPlace Updates • Sourcing and Analysis Upgrades • Both of these modules have been upgraded and are live in Production • State Purchasing is continuing to be the primary user of the Sourcing application, with additional agency roll-out considerations to come soon • Change Review Board Update • Focus for Q1 is the ‘User Queue Report’ enhancement • The Design Approval team approved the design of the report which will provide insight into the time it takes individual approvers in a workflow to approve system transactions (i.e., Master Agreement Requests, Requisitions, and Invoice Reconciliations) • The report will also categorize workflow approval times into: • Agency approval time • FLAIR approval time • Audit approval time

9. Additional MyFloridaMarketPlace Updates SAMPLE • This mock-up provides a ‘general’ sense of what the report will look like • Note: There will be additional day range columns. Specifically, the Design Approval Team finalized on the following day ranges for columns: 0, 1, 2, 3, 4, 5, 6-8, 9-12, 13-14, and >14

10. Additional MyFloridaMarketPlace Updates • Enhanced Operational Reporting • Team will be working with the CRB to discuss this enhancement • An interim meeting of the CRB will be scheduled to discuss current available reports and the approach for gathering general requirements • Meeting notice will be sent shortly

11. Additional MyFloridaMarketPlace Updates • Ongoing Communications • Hot topic communications will continue as appropriate (e.g., catalog enablement communication) • The MFMP semi-annual survey was distributed to approximately 2000 users (a mix of Purchasing and F&A users) • Responses are requested by August 15th • The team is also following up with agencies to identify ongoing spend targets / invoicing targets for the subsequent fiscal year

12. Additional MyFloridaMarketPlace Updates • MFMP 2.0 will be moving to the State’s Shared Resource Center (SRC) in September • All of the production servers have been installed in the center, and are currently being configured • The SRC and MFMP staff will be working together on the configuration, functional testing, performance testing, and security testing of the system over the course of the next month • The final conversion is currently scheduled for September, with the final date available in the next two weeks • What does this mean to my agency? • The downtime for the conversion will be limited to the weekend • No weekday downtime is expected • More information will be distributed in the next few weeks

13. Agenda • Welcome / Introduction • State Purchasing / Vendor Initiatives • Catalog Enablement / eInvoicing Progress • Vendor System Enhancements • Vendor Survey • Additional MyFloridaMarketPlace Updates • Sourcing and Analysis Upgrades • Change Review Board (CRB) Update • Enhanced Operational Reporting • Ongoing Communications • Shared Resource Center (SRC) Move • Next Meeting Time / Location

14. Next Meeting Time and Location • November 7th • Carr Building • 9:00 – 11:00 a.m.