Objectives

1. Objectives

2. Chapter 19: Managing Page Numbers, Headers, and FootersPerformance Objectives • Customize Page Numbers • CHECKPOINT 1 • Insert Headers and Footers • Print Sections • Keep Text Together • CHECKPOINT 2

3. Customize Page Numbers To insert page numbers: • Click the Insert tab. • Click the Page Number button in the Header & Footer group. • Point to the desired position. • Click the desired predesigned page number option. Page Number button

4. Customize Page Numbers…continued To remove page numbers: • Click the Insert tab. • Click the Page Number button in the Header & Footer group. • Click the Remove Page Numbers option at the drop-down list. Remove Page Numbersoption

5. Customize Page Numbers…continued To customize page number settings: • Click the Insert tab. • Click the Page Number button in the Header & Footer group. • Click the Format Page Numbers option at the drop-down list. Format Page Numbers option

6. Customize Page Numbers…continued Page Number Format dialog box

7. Customize Page Numbers…continued • By default, page numbering begins with 1 and continues sequentially from 1 through all of the pages and sections in a document. • You can change the beginning page number with the Start at option at the Page Number Format dialog box. • To do this, click the Start at option and then type the desired beginning page number in the text box. Start at option

8. Customize Page Numbers…continued To apply chapter multilevel list numbering: • Press Ctrl + Home. • Click the Home tab. • Click the Multilevel List button in the Paragraph group. • Click the last option in the List Library section of the drop-down gallery. This inserts Chapter 1 before the first title and Chapter 2 before the second title.

9. Customize Page Numbers…continued To insert chapter numbering: • Click the Insert tab. • Click the Page Number button in the Header & Footer group. • Click the Format Page Numbers option at the drop-down list. • At the Page Number Format dialog box, click the Include chapter number check box. • Click OK. • Insert the desired Page Numbering. Include chapter number check box

10. CHECKPOINT 1 • The Page Number button is located in which tab? • Insert • Home • Page Layout • Review • By default, page numbering begins with this. • 10 • 5 • 1 • 0 Answer Answer Next Question Next Question • When you insert page numbers, Word inserts these numbers by default. • Roman • Arabic • Odd • Even • The Include chapter number check box is located at this dialog box. • Page Setup • Page Numbering • Page Number Options • Page Number Format Answer Answer Next Question Next Slide

11. Insert Headers and Footers • In Chapter 7, you learned to insert predesigned headers with the Header button in the Insert tab and predesigned footers with the Footer button. • If the predesigned headers and footers provided by Word do not meet your needs, you can create your own.

12. Insert Headers and Footers…continued Header & Footer Tools Design tab

13. Insert Headers and Footers…continued To insert an element in the header: • Click the Insert tab. • Click the Header button in the Header & Footer group. • Click the Edit Header option at the drop-down list. • Click the desired element in the Insert group. Insert group

14. Insert Headers and Footers…continued To insert an element in the footer: • Click the Insert tab. • Click the Footer button in the Header & Footer group. • Click the Edit Footer option at the drop-down list. • Click the desired element in the Insert group. Insert group

15. Insert Headers and Footers…continued • Click the Date & Time button, and the Date and Time dialog box displays with options for inserting the current date as well as the current time. • Click the Quick Parts button, and a drop-down list displays with options for inserting predesigned building blocks and fields. • Click the Picture button, and the Insert Picture dialog box displays. At this dialog box, navigate to the desired folder and double-click the picture file. • Click the Clip Art button, and the Clip Art task pane displays. At this task pane, you can search for and then insert an image into a header or footer.

16. Insert Headers and Footers…continued • If a document contains a header and footer or is divided into sections, use the buttons in the Navigation group in the Header & Footer Tools Design tab to navigate to various headers or footers. • If a header pane is open, clicking the Go to Footer button will make active the footer on the same page. Navigation group

17. Insert Headers and Footers…continued To change the position of the header or footer: • With the Header & Footer Tools Design tab active, click once in the Header from Top or Footer from Bottom measurement boxes. • Type the desired measurement. • Press Enter. Footer from Bottom measurement box Header from Top measurement box

18. Insert Headers and Footers…continued • By default, headers and footers contain two tab settings. • A center tab is set at 3.25 inches, and a right tab is set at 6.5 inches. • If the document contains default left and right margin settings of 1 inch, the center tab set at 3.25 inches is the center of the document, and the right tab set at 6.5 inches is at the right margin. • If you make changes to the default margins, you may need to move the default tabs before inserting header or footer text at the center or right tabs.

19. Insert Headers and Footers…continued To set and position tabs: • With the Header & Footer Tools Design tab active, click the Insert Alignment Tab button in the Position group. (continues on next slide) Insert Alignment Tab button

20. Insert Headers and Footers…continued • At the Alignment Tab dialog box, select the desired options. • Click OK. Alignment Tab dialog box

21. Insert Headers and Footers…continued • By default, Word inserts a header or footer on every page in the document. • You can create different headers or footers within one document. • For example, you can create a unique header or footer for the first page and then insert a different header or footer on subsequent pages.

22. Insert Headers and Footers…continued To create a different first page header or footer: • Click the Insert tab. • Click the Header or Footer button in the Header & Footer group. • Click the Edit Header or Edit Footer option at the drop-down list. • Click the Different First Page check box. • Insert the desired elements and/or text for the first page. • Click the Next Section button. • Insert the desired elements and/or text for the remaining pages. Different First Page check box

23. Insert Headers and Footers…continued • In some situations you may want the first page header or footer to be blank. • This is particularly useful if a document contains a title page and you do not want the header or footer to print at the top or bottom of the first page.

24. Insert Headers and Footers…continued • If your document will be read in book form with facing pages, consider inserting odd and even page headers or footers. • When a document in book form has facing pages, the outside margin is the left side of the left page and the right side of the right page. • In addition, the page at the right side is generally numbered with odd page numbers, and the page at the left side is generally numbered with even page numbers.

25. Insert Headers and Footers…continued To create odd and even page headers or footers: • Click the Insert tab. • Click the Header or Footer button in the Header & Footer group. • Click the Edit Header or Edit Footer option at the drop-down list. • Click the Different Odd & Even Pages check box. • Insert the desired elements and/or text. Different Odd & Even Pages check box

26. Insert Headers and Footers…continued • You can divide a document into sections and then apply different formatting in each section. • You can insert a section break that begins a new page or insert a continuous section break. • If you want different headers and/or footers for pages in a document, divide the document into sections.

27. Insert Headers and Footers…continued • When a header or footer is created for a specific section in a document, the header or footer can be created for all previous and next sections or just for next sections. • By default, each section in a document is linked to the other sections. • If you want a header or footer to print on only specific pages in a section and not the previous or next sections, you must deactivate the Link to Previous button. • This tells Word not to print the header or footer on previous sections. • Word will, however, print the header or footer on the following sections.

28. Insert Headers and Footers…continued To create a header or footer for different sections: • Insert a section break in the desired location. • Click the Insert tab. • Click the Header or Footer button in the Header & Footer group. • Click Edit Header or Edit Footer at the drop-down list. • Click the Link to Previous button to deactivate. (continues on next slide) Link to Previous button

29. Insert Headers and Footers…continued • Insert the desired elements and/or text. • Click the Next Section button. • Insert the desired elements and/or text. section number

30. Print Sections • You can print specific pages in a document by inserting page numbers in the Pages text box at the Print tab Backstage view. • When entering page numbers in this text box, use a hyphen to indicate a range of consecutive pages for printing or a comma to specify nonconsecutive pages.

31. Print Sections…continued • If a document contains sections, use the Pages text box at the Print tab Backstage view to specify the section and pages within the section that you want printed. • For example, if a document is divided into three sections and you want to print only section two, you would type s2 in the Pages text box.

32. Print Sections…continued • You can also identify specific pages within or between sections for printing. • For example to print pages two through five of section four, you would type p2s4-p5s4; to print from page three of section one through page five of section four, you would type p3s1-p5s4; to print page one of section three, page four of section five, and page six of section eight, you would type p1s3,p4s5,p6s8.

33. Keep Text Together • In a multiple-page document, soft page breaks inserted by Word can occur in undesirable locations. • For example, a soft page break may cause a heading to display at the bottom of a page while the text connected to the heading displays at the beginning of the next page. • A soft page break can also create a widow or orphan. A widow is a short, last line of text in a paragraph that appears at the top of a page, and an orphan is the first line of text in a paragraph that appears at the bottom of a page.

34. Keep Text Together…continued To keep text together: • Select the desired text. • Click the Home tab. • Click the Paragraph group dialog box launcher. • Click the Line and Page Breaks tab. • Click the Keep with next, Keep lines together, and/or Page break before option. • Click OK. Paragraph group dialog box launcher

35. Keep Text Together…continued Use options in this section to control the location of page breaks in a document.

36. CHECKPOINT 2 • Word inserts a header how far down from the top edge of the page? • 0.1” • 0.5” • 1” • 2” • You can print specific pages in a document by inserting page numbers in which text box? • Specific • Sheets • Documents • Pages Answer Answer Next Question Next Question • By default, headers and footers contain how many tab settings? • 0 • 1 • 2 • 3 • This is a short, last line of text in a paragraph that appears at the top of a page. • widow • orphan • sibling • child Answer Answer Next Question Next Slide