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Do you have a Record?

IMO. IO. ALL. About. Welcome to your “Turbo Tax” for Records! Answer the questions below to determine if your document is a Record and what the proper steps to preserve or dispose of it. Protection of Records. Records Life Cycle. Is it a recordkeeping copy? a).

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Do you have a Record?

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  1. IMO IO ALL About Welcome to your “Turbo Tax” for Records! Answer the questions below to determine if your document is a Record and what the proper steps to preserve or dispose of it. Protection of Records Records Life Cycle Is it a recordkeeping copy? a) Did you create, receive and/or maintain the information as part of your job, and is it the “one-of-a-kind” or the only readily available copy of information created in the course of your duties? Common Forms Do you have a Record? Helpful Links Yes FAQ No

  2. IMO IO ALL About Protection of Records Is it a recordkeeping copy? b) Does the information provide the unique, authentic, and / or best known complete and accurate evidence of activities and actions performed by you or a group you work in, as part of your business function or a special project (eg)? Records Life Cycle Common Forms Do you have a Record? Yes Helpful Links No FAQ

  3. About: The Record Management Portal is a tool to be used to discover if a document is a record. If it is a record, the portal will help to decide what steps are to be taken in it’s protection, preservation, and disposition. Back

  4. Protection of Records About Answer the questions below to determine how your Record should be preserved or disposed of it. Protection of Records Does your Record contain any Personal Identifiable Information (PII)? Please select all that apply. Records Life Cycle Common Forms Social Security Numbers Dates of Birth Helpful Links Medical Information Financial Accounts FAQ Credit Card Numbers Back Next

  5. Protection of Records About Answer the questions below to determine how your Record should be preserved or disposed of it. Protection of Records Does your Record contain information subject to litigation holds or FOIA requests?Please select all that apply. Records Life Cycle Common Forms Litigation Holds Helpful Links FOIA Requests FAQ Back Next

  6. Litigation Hold Content Protect responsive information(i.e., record and non-record) that you are holding according to NARA Legal hold Notices issued pursuant to Interim Guidance 825- 1, Holds for Operational Records and Other Related Documentary Materials Back

  7. FOIA (Freedom of Information Act) FOIA hold content - Unless you have been contacted, directly or indirectly through your supervision (e.g., Office Head) by NARA's FOIA Officer in NGC or other NGC staff regarding a specific FOIA request, you likely do not have custody of responsive documentation. Back

  8. Disposition • Disposition is… Back

  9. One-of-a-kindin today’s electronic world often means it’s a print-out with handwritten notes, handwritten material, or a hard copy with no corresponding electronic source file(s). Back

  10. e.g., calendars, meeting minutes, project reports, guidance products, business process analysis. Back

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