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Division manager training

This training agenda covers coach volunteer tracking, team formation guidelines, in-season expectations, and more for AYSO Region 630. It offers a detailed timeline and information on essential processes and requirements. Stay organized and prepared for a successful coaching season.

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Division manager training

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  1. Division manager training AYSO Region 630 Rancho Santa Margarita March 23, 2010

  2. Agenda • Timeline – the AYSO Calendar • Coach Volunteer Tracking • Team Formation Guidelines • Coach Communication • Coach Administration • In-Season Expectations

  3. Timeline • March/April – Player Registration…and COACH Volunteer signups • May – Confirm Coach Interest / Board Approval of Coaches (+ Assistants) • June – Final Coach Approvals/Team Formation • July – Team Formation / Coach Meeting / Education • August – Education / Distribution • September – Season Starts • September – November – “Be There”

  4. Coach Volunteer Tracking • Have a Process – there are a LOT of coaches • Spreadsheet (Rob’s Template) • MUST Haves: • AYSO Volunteer ID for CURRENT YEAR (should have done this at Registration) • Age-Appropriate Certification (Advanced is NOT a “catch all”) • COACH Safe-Haven…Ref is DIFFERENT • Desire…they’ve got to WANT to do it…be honest, let them know what they’re in for…

  5. Team Formation General • Teams built in “pairs” • NO Bye Weeks • NO “Double-Header” Weeks • Balance • Competition Guidelines (players on field at same time, ie 4v4) • AYSO Mantra…EVERYONE PLAYS…at least ½ of the game, and for all U10 and younger, ¾ of each game

  6. Team Formation Youngers • U5/6 Age Group • Play 4v4 • Ideal team size 5 • Build Teams with 4 as a “base” (expand) • U7/8 Age Group • Play 7v7 • Ideal team size 9 • Build Teams with 8 as a “base” • General Concept • Teams originally built in July • Adds are common…and you want to leave “room”

  7. Team Formation Olders • U9/10 • Play 9v9 • Ideal Size is 11 • U12/14 • Play 11v11 • Carry 14/15 • U16/19 • Play 11v11 • Carry MORE players…no-shows are common

  8. Coach Communication • Do it…MORE IS MORE • Key Points in Time: • Confirmation of Interest • Confirmation of Approval • Confirmation of NEED (if you’re lucky) • Certification Status – they may THINK they’re good. Need to ensure they go to class and you KNOW when they are going if you’re counting on them! • Team Formation • Volunteer Information Collection • Uniform Pickup • Ongoing…as the season progresses…

  9. Coach Administration • Volunteer Requirements • Registration (helping during formal events) • Team Parent (“snack”, end of season party) • Assistant Coach (optional, but really good to have, especially beyond U6) • Referee(s) – Starts at U7…MUST be certified! • Fields (painting, setup/break down) • Uniforms & Color Selection • Many approaches…lottery is good • GOAL…they need to CONTACT parents fast…and collect volunteer names immediately • Use volunteer collection as the order for uniform color seletion (REALLY big for the youngers)

  10. Coach Administration • Make it EASY – Coach Packets • Uniform Kits (will be shipped to your house) • Coaches Equipment Bag (or Coupon) • Roster & MEDICAL RELEASE forms (print via eAYSO and make THREE copies of each…include in packet) – expense through the Region

  11. In-Season Expectations • Stay connected to the coaches • Get to the fields a few times during the season • Be a “presence”…answer questions • WEAR the Board Shirt! • Think about the “Coach of the Year”…each division gets one…this is a NICE way to recognize • Solid communicator • Positive feedback from Parents • Above and Beyond • Stay connected to the parents/kids • What are THEY telling you?

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