SP14 Manager Training

1. SP14 Manager Training

2. Welcome • Welcome • Introductions • Classroom Protocol • Agenda

3. Classroom Guidelines • Participate in class! • Ask questions at any time, but one person at a time please • Focus on class – no reading/writing emails, text messaging, surfing the web, etc. • Cell phones off • Limit side conversations with your neighbor. Chances are the group would like to hear the same question or comment • Be respectful of fellow participants and the instructor • Have fun!

4. Course Components Concepts Hands-OnSimulations Course Evaluation WorkInstructions Jeopardy!

5. On Your CD Concept Slides Simulations and Work Instructions Manage Data Development Manage Preliminary Processing Manage Post-Preliminary Processing Quick Reference Guides SOMA User Guide Workflow map Pop-up Blocker Procedure In Your Workbook Concept slides Quick Reference guides Work Instructions Manage Data Development Manage Preliminary Processing Manage Post-Preliminary Processing Course Materials

6. Training Approach Show Me Guide Me Let Me -

7. Role of Producer Submit/upload data Meet all QA requirements Perform independent QA Enter data analysis information Enter actual milestone dates Enter all post-prelim information Role of Manager Update all cost and schedule information, at least monthly Update projected milestones Enter leverage information Project oversight MIP User Roles and Responsibilities Role of FEMA/RMC • Create projects • Establish baselines (obligate funds) • Perform national QA • Validate deliverables • Complete appropriate approvals

8. Manager Course Topics • Manage Data Development • Manage Preliminary Map Production • Manage Post Preliminary Processing

9. Manager Process Change Highlights

10. Manager Process Change Highlights continued

11. Studies Process Overview

12. Key Terms Workbench – Where you see all tasks (Work Items) that you can claim to work on. Workflow Status – This field will show you where in the workflow the Producers are, including the status of any QA/QC steps that are ongoing. Actual Start/End Date–The Manager is responsible for entering when work begins and ends for each task. Failure to enter or update the information will have negative impacts on the EV information reported to FEMA. The Actual End Date for a task can’t be populated until the Producer has completed the task and any associated QA. Projected Preliminary/LFD Date – The Manager must update this date as soon as he/she knows of a change in schedule. This information is utilized by CIS, other FEMA systems, and is used to project KPI progress. Other Ongoing Tasks –Provides the Manager with insight into other tasks going on in the project, so he/she may assess impacts to his schedule. Cost information is not displayed. Leverage – Manager responsible for capturing leverage information, in either units or dollars. Workflow History – Allows the Manager to see who has completed/claimed/performed a certain task. Can be used to determine where a project sits, and whom to coordinate with.

13. Manage Data Development

14. Manage Data Development Process Manage Data Development Tasks: • Enter actual cost and schedule information for DFIRM Database • Add information about independent QA/QC of the DFIRM Database • Enter leverage information

15. Manage Data DevelopmentPre-requisites • Task-specific information • Actual start date / End date • Cost to date • Percent complete • Projected preliminary date (DFIRM database task only) • Leverage Information • Quantity • Type of leverage • Contributed by • Fiscal year

16. Tips and Tricks Don’t use your Internet browser’s back button - use the navigation buttons in the tool to move forward and backwards. Use this: Not this: Be sure to click Update Status to see the impact of your changes on your project’s CPI and SPI. You can see comments entered by the Producer. They will use the comments field to help coordinate project delivery. Actual end dates can not be entered until the appropriate workflow step has been completed by the Producer. Be sure to click “blue buttons” at the bottom of sections. This is how the MIP captures what you have entered.

17. Guide Me:Working in Simulations • Simulations are a snapshot of the real MIP • Used to simulate live environment • Walk step by step through process • Does not show the passage of time • Getting started • Active X procedures • Maximize screen to view scrollbars, if necessary

18. Simulation Manage Data Development Refer to Work Instruction <Manage Data Development.doc>

19. Manage PreliminaryMap Production

20. Manage Preliminary Map Production Pre-requisites • Task-specific information • Actual start date / end date • Cost to date • Percent complete • Projected preliminary date

21. Manage Preliminary Map Production Process Manage Preliminary Map Production Activities: • Enter cost and schedule information to update the EV • Review workflow history

22. Simulation Manage Preliminary Map Production Refer to Work Instruction <Manage Preliminary Map Production.doc>

23. Manage Post Preliminary Processing

24. Manage Post Preliminary Pre-requisites • Task-specific information • Actual start date / end date • Cost to date • Percent complete • Projected LFD date

25. Manage Post Preliminary Processing Process Manage Post Preliminary Processing Activities: • Update LFD date, as necessary • Enter cost, schedule and percent complete information to update EV • Review workflow history • Review estimated CPI and SPI information

26. Simulation Manage Post Preliminary Processing Refer to Work Instruction <Manage Post Preliminary Processing.doc>

27. Manager Review • After entering schedule and cost information, don’t forget to click Update Status • This must be done at least monthly • Actual End Date will be disabled until certain workflow activities are completed for that task and area • Percent Complete may not be recorded as 100% complete until certain activities (i.e., QA) are complete for that task • Projected Preliminary Date and Projected LFD Date cannot be edited after the Producer enters actuals • EV requirements remain in place. Managers must update each task at least monthly. • Failing to enter Actual Start and End Dates in a timely manner will result in poor EV performance for the project.

28. Tips and Tricks Don’t use your Internet browser’s back button - use the navigation buttons in the tool to move forward and backwards. Use this: Not this: Be sure to click Update Status to see the impacts of your changes on your project’s CPI and SPI. You can see comments entered by the Producer. They will use the comments field to help coordinate project delivery. Actual End Dates can not be entered until the appropriate workflow step has been completed by the Producer. Be sure to click “blue buttons” at the bottom of sections. This is how the MIP captures what you have entered.

29. Tips and TricksCustomizing Your Workbench Use the arrows to arrange the information as you’d like. The MIP saves your preferences & display items this way each time you log in.

30. Summary • Congratulations! You have completed the SP14 Manager Training • You should now be able to: • Recognize and understand the following processes: • Manage Data Development • Manage Preliminary Map Production • Manage Post Preliminary Processing • Describe the new terms and concepts • Execute the simulations and follow along with the work instructions • Understand the tips and tricks available