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Finance Integration Changes and Retired Functionality in DBS 2.3.4 to 5.0

This presentation discusses the retired functionality, changes to existing functionality, and new functionality in the finance integration system in DBS versions 2.3.4 to 5.0.

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Finance Integration Changes and Retired Functionality in DBS 2.3.4 to 5.0

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  1. DBS 2.3.4 to 5.0 Delta Presentation Finance Integration

  2. Agenda • Retired functionality • IAS Menus and functions • Changes to existing functionality • IAS Menus • DBS Menus • DBSi functions

  3. Agenda • New functionality • System • Menu functions

  4. Agenda • Retired functionality • IAS Menus and functions • Changes to existing functionality • IAS Menus • DBS Menus • DBSi functions

  5. 2.3.4 Retired functionality The TFRAAIAS function on the FNMENU has been removed: CODA V10 will be accessed via a URL and not through DBSi.

  6. 2.3.4 Retired functionality Main IAS Menu has been removed. All IAS functions have been either moved to other DBSi screens or to CODA V10.

  7. Agenda • Retired functionality • IAS Menus and functions • Changes to existing functionality • IAS Menus • DBS Menus

  8. Changes – IAS functions Where have all the functions gone? The lettered functions with IAS are CODA functions and will still be done within CODA.

  9. Changes – IAS functions Where have all the functions gone? The D1 – D4 screen functions have moved to other DBSi screens.

  10. Changes – DBS/IAS Integration Parameters (D1) D1 – DBS/IAS Integration Parameters: The functions above have been moved to a new menu called the Accounting Menu (ATMENU).

  11. Changes – Accounting Menu (ATMENU) 5.0 Accounting Menu (ATMENU): The outlined transactions on the Accounting Menu are the 2.3.4 IAS functions from D1.

  12. Changes – IAS functions 2.3.4 D1 – DBS/IAS Integration Parameters: The above outlined functions have been moved to the Entry Code Menu (ECMENU).

  13. Changes – Entry Code Set Up Menu (ECMENU) 5.0 Entry Code Set Up Menu (ECMENU): The above outlined functions are from the IAS D1 Menu.

  14. Changes – IAS functions 2.3.4 D1 – DBS/IAS Integration Parameters: The above outlined functions have been moved to the Finance Menu (FNMENU).

  15. Changes – Finance Menu (FNMENU) 5.0 Finance Menu (FNMENU): The above outlined functions are from the IAS D1 Menu.

  16. Changes – IAS functions 2.3.4 D2 – Finance Conversion Programs: The above outlined function has been moved to the Accounting Menu (ATMENU).

  17. Changes – IAS functions 5.0 Finance Menu (ATMENU): The above outlined function has been moved to the Accounting Menu (ATMENU).

  18. Changes – IAS functions 2.34 D3 – DBS/IAS Batch Job Submission: The above outlined functions have been moved to the Finance Menu (FNMENU).

  19. Changes – Finance Menu (FNMENU) 5.0 Finance Menu (FNMENU), page 2: The above outlined functions are from the IAS D3 Menu.

  20. Changes – IAS functions 2.3.4 D3 – DBS/IAS Batch Job Submission: The above outlined function has been moved to the Finance Menu (FNMENU), function LSTFNDALY.

  21. Changes – Finance Menu (FNMENU) 5.0 Finance Menu (FNMENU): LSTFNDALY function lists various daily jobs for submission.

  22. Changes – Finance Menu (FNMENU) • LSTFNDALY, page 2: FNJN2500S – EMS – FI Transaction Update replaces option 60

  23. Changes – IAS functions 2.3.4 D3 – DBS/IAS Batch Job Submission Cat Reporting – FMRG Report Maintenance

  24. Changes – IAS functions 2.3.4 D4 – Caterpillar Purchase Analysis System All functions from the D4 IAS Menu have been moved to the Finance Menu (FNMENU), page 2.

  25. Changes – Finance Menu (FNMENU) 5.0 Finance Menu (FNMENU), page 2: The above outlined functions are from the IAS D4 Menu.

  26. Changes – IAS/DBSi function cross-reference

  27. Changes – IAS/DBSi function cross-reference

  28. Agenda • Retired functionality • IAS Menus and functions • Changes to existing functionality • IAS Menus • DBS Menus • DBS functions

  29. Changes in DBSi menus: 2.3.4 Finance Menu (FNMENU): TRFAAIAS replaced with URL for 5.0 CODA GLMENU and MNTGLREAC functions done within CODA V10

  30. Changes in DBSi menus: 2.3.4 General Ledger Menu (GLMENU): The General Ledger (GLMENU) no longer exists in DBSi 5.0. MNTFNDIV has been moved to the Finance Menu (FNMENU), otherwise the rest of the functions are performed in CODA.

  31. Changes in DBSi menus: 5.0 Finance Menu (FNMENU): MNTFNDIV Division Codes is now located on the FNMENU for 5.0. The other five outlined functions have also been added to the FNMENU.

  32. Changes in DBSi Menus: 5.0 FNMENU, page 2: The FNMENU now has a second page

  33. Changes in DBSi Menus: 5.0 Accounting Menu (ATMENU): The ATMENU is new to the DBS 2.3.4 users. These functions come from the CODA D1 and D2 screens.

  34. Changes in DBSi Menus: 2.3.4 Entry Code Set Up (ECMENU): MNTCINAA has been combined with MNTCICUS. The customer financial information is now screen 3 of the customer maintenance function .

  35. Changes in DBSi Menus: 5.0 Entry Code Set Up Menu (ECMENU): Functions from the CODA D1 screen have been moved to the Entry Code Set Up screen (ECMENU). MNTEMACL has been moved from the right to the left column.

  36. Agenda • Retired functionality • IAS Menus and functions • Changes to existing functionality • IAS Menus • DBS Menus • DBSi functions

  37. Changes to DBSi functionality: 5.0 Accounting (ATMENU): Changes have been made to the Company Integration (MNTFNCOCD) function for DBSi 5.0.

  38. Changes to DBSi functionality: DBS 2.3.4 Maintain Company Integration Parameters (01): • Password and Data Library have been removed. • Error processing account has been removed • Credit check at open/close has been moved to the Credit Check Parms (MNTFNCRDP) on the Finance Menu

  39. Changes to DBSi functionality: 5.0 Company Integration (MNTFNCOCD): • Web Server Path has been added. • Child instead of Vendor is assigned to an element • EMS Previous/Future posting periods has been added

  40. Changes to DBSi functionality: • Company Integration Parameters • Operator: This is a name used for all interface access to CODA from DBSi. • Capability Group: Usually same as operator • Web Server Path: This is the server address to access CODA from DBSi • Element No and Account Template for Customer: This is the Element Template setup in CODA for customer. This template is accessed by DBSi for specific information when DBSi sends new customers to CODA. • Element No and account template for CHILD: Level and Account Template for Child Customer – This is the Element Template setup in CODA for child customer. This template is accessed by DBSi for specific information when DBSi sends new child customers to CODA. This information is required only if parent/child functionality is being used and the child is being sent to CODA as an element. • Transaction Update Error Processing: Posting Option (I:Intray P:Books) – If Intray is specified then DBSi will always send transactions there. If Books is specified then DBSi will send transactions to the books. Posting options established on specific CODA document masters will determine if there is a posting to the intray if errors occur. • Tax code: If this field is populated, special processing takes place for VAT tax • EMS Posting Periods: Determines if EMS transactions can post to previous periods (how many periods) and if EMS transactions can post to future periods (how many.

  41. Changes to DBSi functionality: 2.3.4 Document type X ref (option 06): • Now MNTFNDTCR on the ATMENU in DBSi 5.0 • Customer invoice type has had options 5, 6 and 7 added for VAT tax customers.

  42. Changes to DBSi functionality: 2.3.4 Store Reporting LVL (option 16): DBSi 5.0 • MNTFNRLVL on the ATMENU in DBSi 5.0 • Store Next and Next Level have been removed • Parts has changed position, it is now listed last

  43. Changes to DBSi functionality: 5.0 Accounting Integration (ATMENU): • Two new functions have been added: • MNTFNCURR and MNTFNIFSP • These functions will be covered in more detail under the New Functionality of 5.0

  44. Changes to DBSi functionality: 5.0 Customer Information Menu (CIMENU): • To view or update customer financial information, formerly MNTCINAA on the Entry Code Set up Menu, use function MNTCICUS on the CIMENU.

  45. Changes to DBSi functionality: 5.0 Customer Information (MNTCICUS): • Once the customer number has been entered, select option 1 for Name and Address

  46. Changes to DBSi functionality: 5.0 Customer Information (MNTCICUS): • On page 2 of MNTCICUS, there are two finance fields that you should be aware of: • Credit Manager • Financial Parent

  47. Changes to DBSi functionality: 5.0 Customer Information (MNTCICUS): • On page 3 of MNTCICUS, you set: • Credit limit and credit category for each credit area being used by your dealership • Special payment terms that will apply for this customer

  48. Changes to DBSi functionality: i 5.0 Entry Code Distribution (MNTFNDIST): 2.3.4 Option 11 • Formerly 2.3.4 option 11 • Element string has been added to the List of Entry distributions

  49. Changes to DBSi functionality: 5.0 Entry Code Distribution (MNTFNDIST): 2.3.4 option 11 details • In 5.0 there are now 8 elements instead of 4. The rest of the functionality remains the same.

  50. Changes to DBSi functionality: • Elements for 5.0: • There will be eight elements instead of four • Each element will have a limit of 24 characters • It will be possible to concatenate a maximum of four info codes per element. • Translated element strings cannot exceed 79 characters.

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