Quality Improvement System Box Set Ordering Webinar

1. OSPI 21stCCLC Box Set Ordering Webinar 09/10/2015 • Please dial-in: • Phone Number: 866.740.1260 • Access Code: 2073334

2. Logistics • This webinar will be recorded.

3. Logistics • This webinar will be recorded. • Dial *6 to mute yourself. Please stay muted when you are not speaking.

4. Logistics • This webinar will be recorded. • Dial *6 to mute yourself. Please stay muted when you are not speaking. • Dial *7 to unmute yourself.

5. Logistics • This webinar will be recorded. • Dial *6 to mute yourself. Please stay muted when you are not speaking. • Dial *7 to unmute yourself. • Enter a message in the chat box if you need assistance. The chat only goes to the meeting’s chairperson.

6. Logistics • This webinar will be recorded. • Dial *6 to mute yourself. Please stay muted when you are not speaking. • Dial *7 to unmute yourself. • Enter a message in the chat box if you need assistance. The chat only goes to the meeting’s chairperson. • Click the “Raise Hand” button if you wish to speak.

7. Objectives Participants will: • Learn about changes to the structure and procedures of quality improvement system (QIS) • Review history and requirements of QIS • Learn about what is included in the Box Sets, how to order, and how to access trainings and supports. • Review of next steps and have a chance to ask questions

8. Agenda • Logistics • Introductions and Roles • History of QIS work and what is new this year • Box Set Concept and what is included • Ordering Box Sets • Receiving Box Sets and accessing trainings/supports • Mailed Materials • Training Registration • Temperature Check and Next Steps

9. Research Based quality improvement system Assess, Plan, Improve Weikart Canter has partnered with OSPI to gradually build capacity and implement the system since 2009 In the 2014-15 program year, all grantees participated This year, 47 grantees and 133 sites What is the YPQI Process?

10. o*required for new coordinators and directors General Requirements

11. Build upon efforts to date to continue to build culture of continuous improvement, Increased connections to statewide infrastructure/movement Supports and expectations will vary based on experience (e.g. more supports for new sites) More regional training offerings School’s Out Washington will play a larger role in training coordination, coaching, etc Implementation of new funding model and Box Set Concept What is new this year?

12. Technical Assistance and Training Roles • OSPI • Day to day support and communication with grantees/sites • Recruitment and support for trainers • Weikart Center • Processing of Box Set orders • Delivery of core YPQI trainings (PQA Basics, External Assessor trainings, webinars, TOTs) • Support for online trainings and scores reporter • School’s Out Washington • Delivery of on-site Coaching to Cohort 12 sites • Training logistics coordination, hosting, and registration • Trainer Learning Community • Bridge Conference and statewide QIS coordination

13. Box Set Concept • Box Sets combine training slots, online supports (scores reporter), materials, coaching, etc. • Fixed – Each box set has fixed deliverables that vary by cohort (9-12). This is required • A La Carte – Each grantee can elect to add additional optional deliverables as needed • OSPI will reimburse grantees for: • Fixed box sets for each site • A set amount (varies by cohort) for a la carte deliverables • 2-day live External Assessor training for new evaluators • Box sets are ordered by grants, so some grantees may have to process multiple orders

14. Box Set Deliverables – fixed and a la carte

15. Additional Notes • Each site needs to specify use of Youth or School Age PQA (Box set materials vary based on form) • Cohort 12 should select one tool based on grade of majority of students • Each grantee is required to have a local evaluator endorsed as a reliable rater in the Youth and/or School Age PQA • If your sites use both tools, your rater must be endorsed in both • New assessors must attend PQA Basics and the 2-day External Assessor Workshop (School Age or Youth) • Existing raters must reestablish reliability on an annual basis via a distance/webinar process • With multiple grants, you will need to choose which grant to order reliability trainings through

16. Box Set Steps • Confirm receipt of planning form and instructions • Complete Box Set Planning worksheet for each grant • Place your box set order via the online form • Sept 15 for Cohorts 9-11 • Sept 30 for Cohorts 12 • Weikart Center will issue an invoice or be in contact to process a credit card payment for the box set. • Grantee Directors receive box sets and distribute resources to site teams.

17. Completing Box Set Planning Worksheet • Review the grantee information and number of sites. Please contact the Weikart Center if there are any mistakes. • Review the fixed deliverables that are included in each site box set. • Review optional a la carte deliverables and fill in the number of each deliverable. • Review the summary of price at the top of the worksheet.

18. Placing the Order • Go to cohort specific link to access the order form. Please fill out an order for each individual grant • Fill in information about your grant (grantee name, number of sites/box sets, number of School Age PQA (K-6) Box Sets, Number of Youth (4-12th) PQA Box sets. • Make a la carte selections for additional deliverables based on your worksheet (Step 2c above). • Complete billing and shipping information. • Submit form to complete order by Sept 15 (Cohorts 9-11) or Sept 30 (Cohort 12) • You will receive an emailed receipt and invoice or call to process credit card debit will follow • Box sets and training slots are not transferable/refundable.

19. Box Set Delivery • Grantee Director will receive: • Emailed Box Set Cover sheet for each grant with: • Training Registration codes • Registration links • Training dates • Timeline • Outline of what will be included in mailed box sets • Physical Box sets will be mailed to grantee director • Printed copy of cover sheet • A box for each site (School Age or Youth) • Ideas for distributing to sites? • SOWA coach will reach out to Cohort 12 Grant Directors

20. Training Registration • Box Set Cover Sheet will include registration codes (Where applicable) and specific registration links • Weikart Center via Ready Talk or TOT registration forms • Schools Out Washington Online Registration • Each code can be used to register

36. What Happens Next: • This webinar will be archived and recording and slides shared • Order forms are live and we will begin processing orders as they come in • First trainings are coming up quickly so be prepared to register • Youth Work Methods Summit #1 – Oct 9 – Yakima • Bridge Conference – October 19-20 - Seattle • Please be in touch if you have any questions/concerns!

37. Additional Opportunities/Resources • New and Improved PQA Scores Reporter! • Local TOT Graduates/Trainers • SOWA will be convening a trainer learning community • Application forthcoming to participate in upcoming TOTs • Guidance forthcoming on hosting local trainings and supports/resources

38. INSERT POLL on confidence/readiness

39. Lingering Questions?

40. Please complete the webinar feedback survey. Thank you and good luck! Please direct any Box Set Related Questions to Adrienne Bard, Adrienne@cypq.org, 734-714-2512