IA&E Best Practices

1. IA&E Best Practices

2. Learning Objectives • Select key IA&E best practices to enhance DoD acquisition outcomes and contribute to Security Cooperation objectives • Examine key best practices that PMOs should use to establish and implement an integrated approach to domestic and IA&E program management activities • Select IA&E best practices throughout the acquisition life-cycle to achieve effective and efficient program results • Examine the key characteristics of PMOs that successfully lead and manage the IA&E aspects of their programs

3. Focus Areas • Business Processes • Stakeholders • Political-Military Influences • Program Organization • Time & Resource Management • Integration • Summary

4. IA&E Business Process Overview System Requirements Acquisition • Acq Strat • PPP • IBP • ICP – US & partner • FMS – US plus customer • DCS – customer • BPC – US with customer influence TSFD & EC • TSFD – DoD & interagency processes • Export Control – Interagency w/ DoD input Funding Contracting Int’l Transaction • ICP – US & partner • FMS –customer • DCS – customer • BPC – US • Sources • Type • Negotiation • Selection & Award • Workshare (ICP) Offsets (FMS) • Admin & QA • ICP MOU • FMS LOA • DCS Contract • BPC Pseudo-LOA Two Additional process steps – All process steps affected

5. Q 1: In your experience what are the key business process differences between: - “U.S. only” (domestic) programs?- Programs with IA&E dimensions? Q 2: What best practices could be used to address IA&E business process challenges in: -Internal (DoD & USG) IA&E activities?- External (foreign gov’t & industry) IA&E efforts?

6. Internal & External Stakeholders DoD Component CAE & IPO OUSD(A&S) Industry OUSD(Policy) DSCA PMO Other USG/DoD Organizations Foreign Governments COCOMs Country Teams/SCOs Use Stakeholder Analysis & Engagement Framework to Influence Outcomes

7. Q 1: In your experience what are the key differences in stakeholder management between: - “U.S. only” (domestic) programs?- Programs with IA&E dimensions? Q 2: What best practices could be used to analyze and influence: -Internal stakeholders interested in IA&E results?- External stakeholders involved in IA&E efforts?

8. Pol-Mil Influences on IA&E Political Military Mil-to-Mil Relationships Foreign Policy Relationships Coalition Operations Alliance Considerations Regional Balance Impacts Operational Planning & Burden Sharing Personal Relationships Personal Relationships Administration, Congress, Interagency & DoD Components may have views

9. Q 1: In your experience how have Pol-Mil influences affected your program: - Positively?- Negatively? - Both? Q 2: What best practices could be used by DoD acquisition to analyze/influence: -Pol-Mil “actors” within DoD?- External U.S. and foreign Pol-Mil “key players”?

10. IA&E Organization Systems Engineering Acquisition Planning PMO Program Protection Product Support Test and Evaluation Contracting Business/ Financial Mgmt Domestic and IA&E program planning and implementation is a “team sport”

11. Q 1: What is the optimal organization for domestic & int’l acquisition efforts:- Stove-piped?- Integrated? - Hybrid? Q 2: What best practice organizational approaches have you observed: -Within your DoD Component?- DoD-wide?

12. IA&E Time & Resource Demands Time Resources Why does the FMS LOR –to- LOA process take so long Where can we find funding to pursue this ICP opportunity? Why isn’t there any FMS Admin funding available to support our program’s FMS initiatives? Why do ICP MOUs take so longto negotiate? Why am I always waiting for the [fill in the blank] TSFD process to make a decision ? We have money to fund PMO work hours but we’re not allowed to hire more people – why? Where is the USG export approval we need? We need people with specialized IA&E skills right away – where can we find them? IA&E efforts require “time, talent & treasure” to be successful

13. Q 1: What areas pose the toughest time & resource management issues for you: - IA&E assessment and planning?- ICP or FMS int’l transaction mechanisms? - TSFD/Export Control? - Other? Q 2: What best practices could be used to enhance your program’s IA&E time & resource management effectiveness?

14. IA&E Best Practices Integration • Efficient & effective PMOs generate substantial IA&E benefits

15. “Grey Head” Lessons Learned • Tech Security and Foreign Disclosure • Navigating lengthy processes challenging • Designing for export versus mitigating ‘legacy’ shortcomings • Foreign Military Sales • Taking advantage of opportunities (being proactive versus reactive) • Requires continuous PM attention • International Cooperative Programs • Building consensus on mutually acceptable requirements key • Requires commitment (OSD, DoD Component, PM, Industry) • Payoff = Interoperable systems with procurement, sustainment, and upgrade cost savings to US, allies & friendly nations

16. Summary • Characteristics of Effective PMOs • Efficient organization • Applied critical thinkers ahead of the “power curve” • Broad & deep IA&E functional knowledge • Realistic planners and effective implementers • “Team Players” who seek/use external help • Creative & confident problem solvers • Positive (“can”) vs negative (“can’t”) orientation • Additions, Omissions, Deletions, Observations?