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Smart Time

Smart Time. Human Resources Office. Presented by Kristie Juda HR Services Manager February 10-17, 2014. Smart Time. Human Resources Office. What is it? Who is it for? Why is it being implemented? When will implementation occur? How will implementation occur? New Process

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Smart Time

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  1. Smart Time Human Resources Office Presented by Kristie Juda HR Services Manager February 10-17, 2014

  2. Smart Time Human Resources Office • What is it? • Who is it for? • Why is it being implemented? • When will implementation occur? • How will implementation occur? • New Process • Transition Period • Training • Questions

  3. Smart Time Human Resources Office • What is it? • Electronic Time Sheet/Leave Report • Who is it for? • SPA – Non-Exempt Employees (FLSA subject to OT) • Why is it being implemented? • Automate manual process • Improve efficiency

  4. Smart Time Human Resources Office • When will implementation occur? • February – April 2014 • Go Live – April 2014 • How will implementation occur? • Employee and supervisor training March 12 – 25

  5. Smart Time Human Resources Office • New Process • Two (2) week reporting schedule • Follow the bi-weekly payroll calendar • Employee Deadline: Monday, 10:00 am • Supervisor Deadline: Monday, 4:00 pm • DO NOT wait until these deadlines to take action. If employees do not work on the weekend, it is recommended employees complete web time entry by 5:00 pm Friday (the end of the pay period).

  6. Smart Time Human Resources Office • Bi-Weekly Schedule

  7. Smart Time Human Resources Office • Bi-Weekly Schedule

  8. Smart Time Human Resources Office • Transition Period • March 1 - 9 • Complete a paper timesheet. • Employees must bring completed and signed transition timesheet to training. • Transactions cannot be run through the payroll system; must be manually entered on PEALEAV. • Employees will not see the leave reported on their pay stubs. • Leave balances will be correctly displayed on the “leave balance” link in self-service banner.

  9. Smart Time Human Resources Office • Training • Basic computer (PC Essentials) and SSB navigation training • Employees can go to ITTS’ website: http://www.uncfsu.edu/itts/training/itts-workshops 2. Supervisor is required to sign-off that the employee is Smart Time ready. • Attendance is required for all employees and supervisors • Sign-up on the HR Training Calendar: http://www.uncfsu.edu/hr/training-calendar • Limit of 20 participants • Cook Building – Room 203

  10. Smart Time Human Resources Office • Timesheet Completion • Employee must complete during scheduled work hours • Proxy • Supervisors should review their proxies • Whoever opens timesheet, owns it

  11. Smart Time Human Resources Office • Sample

  12. Smart Time Human Resources Office

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