Ready, Steady, Go Introducing PRINCE2 2009

1. Ready, Steady, Go! Introducing PRINCE2® 2009 Andy Murray, Outperform PRINCE2 Lead Author & Emma Jones, i-Logic Group PRINCE2 Chief Examiner

2. Content PRINCE2 2009 Publications Reason for change Structure of PRINCE2 2009 Principles Processes Themes Environment What do we need to do? PRINCE2 2009 Qualifications Exam Strategy Foundation Exam Design and Implications Practitioner Exam Design and Implications

3. Reasons For Change - mandate Reason for change: 10 years old – reviewed for ‘fitness’ every 3 to 5 years Projects are different – e.g. New Thinking MSP and M_o_R updated – needed to integrate to (finally) create an integrated set Decision for a refresh (step change) not a rewrite (incremental, corrections) Public consultation started November 2006 and concluded in June 2007. Summarised in Public Consultation Report issued in June 2007 More than 160 organisations and individuals consulted from all sectors and internationally OGC mandate stated that the revised method still needed to look like PRINCE2 – therefore we asked people what they regarded as the essential elements Interesting to note how many mis-truths were captured in the consultation. It became clear that the method is largely ok, it is mainly the perception and application of the method that is weak This is what happens when the immovable object meets the irresistible force Users want more content and OGC want ‘new thinking’ included Users say manual is too big and OGC set limit of 200 pages. Therefore needed to take an alternate approach (see next slide re 3 publications) Reason for change: 10 years old – reviewed for ‘fitness’ every 3 to 5 years Projects are different – e.g. New Thinking MSP and M_o_R updated – needed to integrate to (finally) create an integrated set Decision for a refresh (step change) not a rewrite (incremental, corrections) Public consultation started November 2006 and concluded in June 2007. Summarised in Public Consultation Report issued in June 2007 More than 160 organisations and individuals consulted from all sectors and internationally OGC mandate stated that the revised method still needed to look like PRINCE2 – therefore we asked people what they regarded as the essential elements Interesting to note how many mis-truths were captured in the consultation. It became clear that the method is largely ok, it is mainly the perception and application of the method that is weak This is what happens when the immovable object meets the irresistible force Users want more content and OGC want ‘new thinking’ included Users say manual is too big and OGC set limit of 200 pages. Therefore needed to take an alternate approach (see next slide re 3 publications)

4. An integrated set of products

5. Structure of new PRINCE2 Explain: Processes largely unchanged – explain more later Components are now “Key Themes” – reason is that components implied they added up to 100%, whereas there is more to project management than PRINCE2 – will explain more later Have added PRINCIPLES – to overcome the issue of PINO Explicitly covers the need to adapt the method to the project’s environment (context) – resolving the issue of a universal method (general) being applied to a given project (specific)Explain: Processes largely unchanged – explain more later Components are now “Key Themes” – reason is that components implied they added up to 100%, whereas there is more to project management than PRINCE2 – will explain more later Have added PRINCIPLES – to overcome the issue of PINO Explicitly covers the need to adapt the method to the project’s environment (context) – resolving the issue of a universal method (general) being applied to a given project (specific)

6. The PRINCE2 Principles These principles were also derived from the ‘common causes of project failure’ These principles were also derived from the ‘common causes of project failure’

7. PRINCE2 Processes No sub-processes No codification of processes (e.g. DP1, SU2) Less emphasis on prescriptive sequence No sub-processes No codification of processes (e.g. DP1, SU2) Less emphasis on prescriptive sequence

9. Example Process

10. The PRINCE2 Themes

11. The Project Environment

12. Directing Successful Projects Using PRINCE2 Approach Lifecycle oriented Pre-project Project Post-project Providing Example Agenda Decision checklist Role guidance by stakeholder perspective Business User Supplier Focus on ‘duties & behaviours”

13. What changes will affect the way I manage projects? Greater emphasis on seeking lessons Greater emphasis on product quality Greater emphasis on Business Case an Benefits Improved linkages with other OGC products Fewer management products – more easily scaled More guidance on tailoring Improved guidance on tolerances More guidance for Project Board members Revised approach to issues and changes Revised terminology

14. PRINCE2 2009Exam Strategy and Design

15. Exam Strategy– Syllabus Development Learning Outcomes Assessment Model Learning outcomes identified for PRINCE2 2009 High Level Performance Definitions Qualifications Workshop review of learning outcomes with stakeholders confirmation of learning outcomes categorisation review of what success in the exam is intended to convey to candidates and organisations

16. Exam Strategy - Exam Design NFER recommendations Gather validity evidence Reconsider use of learning levels Reduce non discriminating questions (1/3 of paper) Standard setting for pass mark Stakeholder Concerns Foundation too easy Foundation tests recall rather than understanding Practitioner too difficult Practitioner pass rate

17. Exam Strategy - Exam Design Syllabus areas reviewed for Inherent difficulties Relevance of syllabus area to the Foundation/Practitioner % of the exam the area should represent

18. Foundation Exam – Question Structure 15 syllabus areas with mapped learning outcomes Every syllabus area to be tested Every syllabus area of equal importance and difficulty Paper structure as per current paper Pass mark 50% - no change 80 questions in one hour (inc. 4 trial questions) Greater focus on understanding

19. Practitioner Exam – Question Structure 15 syllabus areas with mapped learning outcomes Every syllabus area to be tested Every syllabus area of equal importance and difficulty Objective test question styles unchanged

20. Practitioner Exam – Paper Structure 9 Questions Focus to remain on themes – 7 themes every paper in depth examination of application/evaluation of key concepts 2 process questions applying or evaluation of actions for scenario and tailoring of process Process syllabus areas to be combined into 3 groups - 2 out of 3 selected in every paper

21. Exam Development – Standard Setting 2 day workshops with NFER in Dec and Jan Evaluated ‘Direct Consensus’ and ‘Book Mark’ standard setting methods 15-20 stakeholders May result in change to Practitioner pass mark

22. Exam – Evaluation Pilots – March Real candidates comparing 2005 v 2009 Trial of production processes Evaluation of design and question quality Score correction and moderation processes Beta release First 2 weeks papers – results reviewed & may be modified Pass mark confirmed

23. Exam – Implementation Launch at the same time as the 2009 Manual 3 month cut-over planned Pass marks to be aligned Available in all languages currently offered and online

24. What are the implications if I already have a PRINCE2 qualification? ‘Evolution’ not ‘Revolution’ No ‘transition’ course or ‘bridging’ qualification is required All 2005 qualifications remain valid Re-registration will be against 2009

25. Any Questions?

26. Speaker Profile – Andy Murray Andy Murray is a Chartered Director and PRINCE2 Registered Consultant, having worked in the field of Projects and Programmes for over 15 years. He is currently a director of Outperform UK Ltd (www.outperform.co.uk), an Accredited Consultancy Organisation (ACO) licensed to consult in the OGC’s best practice trilogy of PRINCE2™, MSP and M_o_R®. Andy was an early adopter of PRINCE2™, back in 1997, and has been helping organisations implement and gain value from PRINCE2™ ever since. He has helped implement PRINCE2™ in numerous organisations in more than a dozen countries. Andy has been using maturity models as a consulting aid for more than five years, since they help diagnose an organisation’s strengths and weaknesses, prioritise improvement initiatives and measure progress. Andy has used the OGC’s PRINCE2™ Maturity Model (P2MM) and Portfolio, Programme and Project Management Maturity Model (P3M3) as a means to both benchmark organisations via the APM Group assessment process and to define improvement plans. Andy is the co-author the P2MM Guide - published in July 2007 by TSO. Andy is the Lead Author for PRINCE2 2009. Key Points: ACO Independent ISO 9001 Registered Consultants Practitioners, NOT trainersKey Points: ACO Independent ISO 9001 Registered Consultants Practitioners, NOT trainers

27. Speaker Profile – Emma Jones Emma Jones is a Director, PRINCE2 Trainer and the PRINCE2 Chief Examiner, having worked with PRINCE for over 12 years. She is currently a director of iLogic Group (www.ilogicgroup.com), an Accredited Training Organisation (ATO) Emma worked with PRINCE before the launch of PRINCE2 and has worked with many organisations, both public and private sector, to help them adopt the best practise and embed it within their project management processes. Emma has been an examiner for PRINCE2 for 8 years. Emma lead on the transition of the Practitioner Exam from its written format to the current Objective Test format and now leads a team of exam developers on behalf of the APM Group. Emma was a co-author of the 2005 PRINCE2 manual and has co-authored the ‘For Successful Project Management: Think PRINCE2’ and ‘Passing the PRINCE2 Exams’ publications by TSO. Emma is the co-producer of the accredited ‘i-method’ PRINCE2 support software which is now used worldwide and the PRINCE2 Foundation and Practitioner Exam Primers. Key Points: ACO Independent ISO 9001 Registered Consultants Practitioners, NOT trainersKey Points: ACO Independent ISO 9001 Registered Consultants Practitioners, NOT trainers